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Executive Assistant - Board Level (1:1 Role!)

  • Location

    City of London

  • Sector:

    Executive Assistant

  • Job type:

    Permanent

  • Salary:

    £50,000 - £55,000

  • Contact:

    Lee Laming

  • Contact email:

    lee@jmlegal.co.uk

  • Contact phone:

    02036515779

  • Job ref:

    EA121/2021

  • Published:

    2 months ago

  • Expiry date:

    2021-07-31

  • Startdate:

    ASAP

  • Consultant:

    Lee Laming

Executive Assistant - Board Level (1:1 Role!)

A true one-to-one role working for one of the most senior individuals within an outstanding international law firm. This type of role really is considered to be the "holy grail" of EA roles within the legal sector. The highly coveted 1:1 role working for one of the most impressive organisations in the professional world, and this firm need a superstar EA to make this role their own...

Executive Assistant - Board Level (1:1 Role!)

My client, a global law practice with a phenomenal reputation in the legal world, are currently seeking an experienced Executive Assistant to join them on a permanent basis supporting a board level individual on a 1:1 basis. The successful Executive Assistant will be joining a firm that are known for the "world-class" service that is afforded to their clients along with their treatment of all employees.

Executive Assistant - Board Level (1:1 Role!)

The successful Executive Assistant will be undertaking a true "EA" role, even by purest's standards. Some of the duties that are included in this position are:

- Acting as Gatekeeper for this board level individual
- Complex Diary Management on behalf of this individual, including full organisation, scheduling and resolution of any potential diary conflicts
- Full coordination of internal and external meetings, along with booking meeting venues. - - Arranging logistics for all on-site and off-site meetings and dealing with all related expenses.
- Ensuring this individual is fully updated on what is scheduled in the diary, ensuring - meetings are attended on time and with the appropriate documents/presentations.
- Full planning and organisation of travel programmes and itineraries, including the booking of flights, hotels, transfers, currency and organisation of visas.
- Full inbox management, ensuring all emails are appropriately routed to the correct persons, and actioning specific items under own initiative where appropriate
- Ensuring all correspondence is prioritised to ensure urgent matters are brought immediately to the attention of this individual.
- Screening and responding to a high volume of telephone calls in a calm and professional manner.
- Drafting high-quality correspondence, letters, documents, agendas, reports, presentations and spreadsheets for meetings
- Taking minutes at meetings and producing action lists.
- Building strong relationships with, and developing and maintaining a comprehensive knowledge of, internal and external clients, mandates and projects.
- Occasionally offering additional support to the wider Central Management Team where appropriate
- Understanding and implementing the highest degree of professional confidentiality. Due to the seniority of this role, the nature of the majority of matters are highly sensitive and confidential, therefore a high level of organisation is required to ensure any communications and/or physical materials are handled appropriately in order to ensure this level of confidentiality is upheld.

Executive Assistant - Board Level (1:1 Role!)

This role will be working 9:30am until 5:30pm, with flexibility required on occasion. In order to be considered for this role, the Executive Assistant must possess the following skills/experience:

- At least 2 years experience gained as an Executive Assistant supporting a board level individual/allocation (e.g. Managing Partner, Managing Director, CEO level)
- Legal experience is highly desirable but other professional services experience will also be considered.
- Must have previous experience of extensive diary management within a partnership and preferably a law firm
- Strong working knowledge of Microsoft Office suite of products, particularly Excel, Word and PowerPoint

Please only apply if you possess ALL of the experience as listed above. This is criteria set by our client, and candidate who do not have the required experience will not be considered for this position.

JM Legal are one of London’s most prominent legal recruitment specialists due to their unparalleled service standards to both clients and candidates over 25 years. Our experienced consultants combine exceptional levels of customer service with detailed market knowledge and a client base that encompasses the vast majority of law practices in London and the Home Counties.