Market leaders in legal ea/pa & business support recruitment

​Executive Assistant - Board Level (1:1 Role!) A true one-to-one role working for one of the most senior individuals within an outstanding international law firm. This type of role really is considered to be the "holy grail" of EA roles within the legal sector. The highly coveted 1:1 role working for one of the most impressive organisations in the professional world, and this firm need a superstar EA to make this role their own... Executive Assistant - Board Level (1:1 Role!) My client, a global law practice with a phenomenal reputation in the legal world, are currently seeking an experienced Executive Assistant to join them on a permanent basis supporting a board level individual on a 1:1 basis. The successful Executive Assistant will be joining a firm that are known for the "world-class" service that is afforded to their clients along with their treatment of all employees. Executive Assistant - Board Level (1:1 Role!) The successful Executive Assistant will be undertaking a true "EA" role, even by purest's standards. Some of the duties that are included in this position are: - Acting as Gatekeeper for this board level individual - Complex Diary Management on behalf of this individual, including full organisation, scheduling and resolution of any potential diary conflicts - Full coordination of internal and external meetings, along with booking meeting venues. - - Arranging logistics for all on-site and off-site meetings and dealing with all related expenses. - Ensuring this individual is fully updated on what is scheduled in the diary, ensuring - meetings are attended on time and with the appropriate documents/presentations. - Full planning and organisation of travel programmes and itineraries, including the booking of flights, hotels, transfers, currency and organisation of visas. - Full inbox management, ensuring all emails are appropriately routed to the correct persons, and actioning specific items under own initiative where appropriate - Ensuring all correspondence is prioritised to ensure urgent matters are brought immediately to the attention of this individual. - Screening and responding to a high volume of telephone calls in a calm and professional manner. - Drafting high-quality correspondence, letters, documents, agendas, reports, presentations and spreadsheets for meetings - Taking minutes at meetings and producing action lists. - Building strong relationships with, and developing and maintaining a comprehensive knowledge of, internal and external clients, mandates and projects. - Occasionally offering additional support to the wider Central Management Team where appropriate - Understanding and implementing the highest degree of professional confidentiality. Due to the seniority of this role, the nature of the majority of matters are highly sensitive and confidential, therefore a high level of organisation is required to ensure any communications and/or physical materials are handled appropriately in order to ensure this level of confidentiality is upheld. Executive Assistant - Board Level (1:1 Role!) This role will be working 9:30am until 5:30pm, with flexibility required on occasion. In order to be considered for this role, the Executive Assistant must possess the following skills/experience: - At least 2 years experience gained as an Executive Assistant supporting a board level individual/allocation (e.g. Managing Partner, Managing Director, CEO level) - Legal experience is highly desirable but other professional services experience will also be considered. - Must have previous experience of extensive diary management within a partnership and preferably a law firm - Strong working knowledge of Microsoft Office suite of products, particularly Excel, Word and PowerPoint Please only apply if you possess ALL of the experience as listed above. This is criteria set by our client, and candidate who do not have the required experience will not be considered for this position. JM Legal are one of London’s most prominent legal recruitment specialists due to their unparalleled service standards to both clients and candidates over 25 years. Our experienced consultants combine exceptional levels of customer service with detailed market knowledge and a client base that encompasses the vast majority of law practices in London and the Home Counties.

​Corporate Receptionist - International Law Firm Are you a Corporate Receptionist seeking your next role in Central London? This role may just be perfect for you! My client, an international law firm with an award winning office in Central London, are seeking an experienced Corporate Receptionist to join them on a permanent basis. Corporate Receptionist - International Law Firm The successful Corporate Receptionist will be joining one of the most exciting law firms in the world, known for the unparalleled levels of customer service afforded at all levels throughout the firm. This firm truly believe that in order to perform at the elite level they have been for the last three decades, every employee of the firm has their part to play, and expect all individuals, from support staff all the way up to Senior Partner level, to be proud to be an ambassador of the firm. Corporate Receptionist - International Law Firm This role will be working within a team of 5, and you will report directly into the Reception Manager. There are various static shifts within this team, and this particular role will be working 10am until 6pm, Monday to Friday on a permanent basis. The successful candidate will possess the following skills/experience: - At least 2 years experience gained in a Receptionist position, preferably within a professional services environment (Banking, Legal, Accountancy etc) although individuals coming from a 5* hotel background will also be considered. - Obvious experience of demonstrating 5* customer service skills. Must be articulate, polished, immaculately presented and possess excellent problem-solving skills. - Switchboard experience is desirable however full training will be provided - Experience of using meeting room booking software on a regular basis Corporate Receptionist - International Law Firm Please only apply if you possess ALL of the experience as listed above. This is criteria set by our client, and candidate who do not have the required experience will not be considered for this position. JM Legal are one of London’s most prominent legal recruitment specialists due to their unparalleled service standards to both clients and candidates over 25 years. Our experienced consultants combine exceptional levels of customer service with detailed market knowledge and a client base that encompasses the vast majority of law practices in London and the Home Counties.

​HR / Recruitment Assistant - US Law Firm A brand new role has arisen working for an ultra-friendly US Law Practice in Central London. This role is a healthy mixture of HR Administration and Recruitment, and will be working with a brilliant team with a real family feel! The successful candidate will be joining of the most reputable US Law firms in Central London, known for the comprehensive levels of support on offer to all employee's of the firm. This promises excellent exposure to multiple areas, excellent training, and an environment designed to promote both personal and professional progression. HR / Recruitment Assistant - US Law Firm This role is both permanent and full-time, working hours of 9am until 5pm, Monday to Friday. The duties for this role include but are not limited to: - Processing holiday requests and sickness/absence records. - Assisting with recruitment of Staff positions, interacting with Recruiters, coordinating the collection of CV’s and arranging interviews schedules. - Assisting with the administration in relation to the on-boarding and offboarding of staff. Including creating and maintaining personnel files, gathering data and reporting to Human Resources department. - Arranging IT training, Health & Safety training and preparing work areas. - Preparation of Benefit information emails for Associates and Staff, and benefit set ups. - Assisting with the administration process in relation to leavers. - Collating, checking and arranging for approval of contract paralegal weekly timesheets. - Checking supplier invoices and uploading to Chrome River software for payment. - Ensuring internal telephone, key and emergency contact lists are up to date. - Being present and taking minutes during meetings as and when required. - Assisting with the arrangement of internal training sessions. - Preparing, logging and monitoring Recruiter fee agreements. - Opening and dealing with unaddressed correspondence. - Prepare monthly credit card information and receipts - Preparing contract extension letters, reference requests and other ad-hoc letters. HR / Recruitment Assistant - US Law Firm In order to be considered for this unique opportunity, applicants must possess the following skills/experience: - At least 6 months experience gained working with a professional office environment - A genuine interest in HR/Recruitment - Good Microsoft Office skills (Word, PowerPoint, Excel, Outlook) - Ability to work on own initiative and to think clearly and logically. - Ability to undertake multiple tasks and prioritise accordingly. - Excellent customer service levels and organisational skills. - Strong communication skills; ability to communicate with people at all levels. HR / Recruitment Assistant - US Law Firm Please apply immediately if you wish to be considered for this position! JM Legal are one of London’s most prominent legal recruitment specialists due to their unparalleled service standards to both clients and candidates over 25 years. Our experienced consultants combine exceptional levels of customer service with detailed market knowledge and a client base that encompasses the vast majority of law practices in London and the Home Counties. ​

​HR Coordinator - International Law Firm An exceptional opportunity has arisen working for one of the worlds largest law practices. Situated in the heart of London, with stunning offices within walking distance of Cannon Street, Fenchurch Street and Liverpool Street, this is a position that sits above Assistant level, but below Advisor level, meaning this is fantastic middle ground for somebody looking to bridge the gap and progress their career. This role is available due to the internal progression of several Coordinators to Advisor level, and they are now looking to backfill the more junior position. This means that these positions have been well looked after, with processes and precedent all in place - this role should be a dream for anybody “super-organised” to step into!! This is a generalist position, meaning the successful candidate will gain the opportunity all areas of HR. Training, development and progression are huge parts of what make this firm such a desirable organisation to work for, previously described as three of the pillars that allow this firm to sit so well placed in the global rankings. This firm truly believe that by investing in their employees at all levels and encouraging them to progress through the ranks, it ensures all staff members have been afforded the same level of opportunity, and when they inevitably end up in a senior management position - the core values and belief system they have developed within this exceptional firm, can be filtered down back into the positions that they previously occupied. This firm believe that it is their responsibility to inspire and promote good people, rather than lay out unreachable targets and unsustainable expectations, as is all too commonplace in other organisations. This role will be working hours of 9:30am until 5:30pm, Monday to Friday and comes with a strong salary by market standards and one of the most comprehensive benefits packages in the legal field. In order to be considered for this position, all applicants must possess the following skills and experience: - Strong HR experience, preferably generalist with at least 18 months coming at HR Assistant level - HR experience gained in a law firm is preferable, but not essential for this position. HR experience gained in other professional services organisations (Banks, Chartered Accountancy, Etc) will also be considered. - Strong education grades, preferably educated to degree level however this is NOT essential providing you have relevant, practical experience gained in full-time employment. - CIPD qualifications are preferable however not essential, this firm will encourage employees to undertake this while working at this firm where possible. A full job spec is available for this position with JM Legal, so providing you are a candidate that meets the criteria as listed above - we would love to hear from you! Please contact Sam at JM legal for further information on this position, but apply now in order to be considered for this excellent opportunity!

​Patent Secretary - Flexible Working Hours! A brand new role has arisen working for a renowned IP law firm in Central London. This role is working for an allocation of 5, including 2 Attorneys and 3 Technical Assistants offering secretarial and organisational support on a daily basis. This firm offer flexible working hours, the details of which are available upon request, however all applicants MUST have secretarial experience gained within Patents and I.P. The successful Patent Secretary will be joining an award winning law practice, with a phenomenal reputation within the world of intellectual property. This role will be solely focused on Patents, and will be based within the Engineering department supporting a busy allocation of 5. This firm are known for being an outstanding place to work, with a cohesive culture and a work hard/play hard mentality. This firm also believe in rewarding employees for their hard work, and offer a superb bonus scheme, the opportunity to accrue an extra 6 days holiday on top of the already generous allowance AND even offer the opportunity to work from home once a week upon the successful passing of your probationary period. So to summarise, this role offers an excellent salary, great benefits, a bonus scheme, flexible working hours AND actively encourage all Patent Secretaries to undertake the CIPA qualification if they show willing! So what do you need to be considered for the outstanding opportunity? - At least 2 years experience as a Patent Secretary/Administrator working for another reputable I.P firm. The salary banding for this role is broad, therefore candidates with more experience will be considered at the higher end. - Strong educational background, preferably with a form of secretarial qualification/training - A fast, accurate typing speed (JM Legal can provide testing) *Please only apply if you have relevant secretarial experience* JM Legal are one of London’s most prominent legal recruitment specialists due to their unparalleled service standards to both clients and candidates for almost 25 years. Our experienced consultants combine exceptional levels of customer service with detailed market knowledge and a client base that encompasses the vast majority of law practices in London and the Home Counties.

​Patent Paralegal - Leading European I.P Law Firm brand new role has arisen, working for one of the leading Intellectual Property law firms in Europe. My client, a friendly IP firm with just over 50 staff in Central London are ideally seeking a candidate with at least 2 years experience gained as a Paralegal, working within Patent law. Any candidates with the CIPA qualification will be looked at favorably, however this is not essential. If you are an IP Paralegal with at least 2 years experience in Patents, we want to hear from you! The successful Paralegal will be working 9am until 5pm, Monday to Friday and will be expected to undertake the following duties: • Opening new British files and entering all details and deadlines for the files into our in-house database. • Opening incoming post and incoming correspondence and entering associated deadlines into the in-house database. • Monitoring due dates and distributing daily deadline reminders. • Compiling documents being filed at the UKIPO and delivering these to the UKIPO. • Monitoring renewal fee payment deadlines, sending out reminders to clients and paying renewal fees. • Handling correspondence concerning validation of EP patents in the UK. • Handling overdue renewal fee notices from the UKIPO. • Handling documentation and correspondence for ceased patents. • Updating our in-house database with details of changes to applicants and changes to application status. In order to be considered for this position, applicants must possess the following skills/experience: • At least 2 years experience gained as a Paralegal, dealing with I.P/Patents • CIPA qualification (Desirable but not essential) • Excellent written and verbal communication skills • Excellent organisational and administrative ability • Meticulous attention to detail and quality • Self-motivated individual with a proactive approach • Client orientated approach - client focused both internally and externally Please only apply if you possess the experience as listed above. This is criteria set by our client, and candidate who do not have the required experience will not be considered for this position. JM Legal are one of London’s most prominent legal recruitment specialists due to their unparalleled service standards to both clients and candidates over 25 years. Our experienced consultants combine exceptional levels of customer service with detailed market knowledge and a client base that encompasses the vast majority of law practices in London and the Home Counties.

​Credit/Revenue Controller - Legal A brand new role has arisen working for a medium-sized law firm in Central London. This fun, friendly and dynamic law firm are currently seeking an experienced Credit/Revenue Controller to join them on a permanent basis. This position is situated within a team of 6, however this is a standalone Credit/Revenue Controller position, with an occasional requirement to assist with Cashiering. This firm are currently in the process of moving over onto a new accounting package, so this firm need someone adaptable, experience and who is excited by a new challenge. Credit/Revenue Controller - Legal The successful candidate will be joining a firm with an outstanding reputation in Central London. This firm offer a fantastic, inclusive culture and an outstanding work/life balance. as a Credit/Revenue Controller working for this firm, you would be expected to undertake the following tasks: • Preparing monthly schedules, providing a summary on all Aged Debtors working closely with the Practice Director and the Credit Control Partner • Arranging and managing monthly meeting with Fee Earners • Keep track of due days • Distributing Debt and WIP reports when requested • Keeping records of all correspondence with clients on the system • Liaising with clients via email and phone • Be prepared to take on ad hoc tasks within the finance team (Legal Cashier experience would be useful) • Must be organised and able to manage workloads to meet deadlines • Polite and firm in dealing with internal colleagues and external clients, positive can do attitude at all times Credit/Revenue Controller - Legal In order to be considered for this position, you must possess the following skills/experience: • At least 2 years experience gained as a Credit/Revenue Controller in a law firm • Strong legal accounts experience • Good knowledge of SRA Rules & Regs Please apply immediately if you wish to be considered for this position. Only candidates with appropriate skills/experience will be contacted in relation to their application. JM Legal are one of London’s most prominent legal recruitment specialists due to their unparalleled service standards to both clients and candidates almost 30 years. Our experienced consultants combine exceptional levels of customer service with detailed market knowledge and a client base that encompasses the vast majority of law practices in London and the Home Counties.

​Legal Administration Assistant - Top 10 Law Firm Are you a CilEX qualified Legal Administrator with at least 6 months experience seeking the next step? This role could be PERFECT for you. My client, a top 10 law practice in the heart of the City are currently seeking a Legal Administration Assistant to provide comprehensive support within the busy Finance team. This role offers plenty of training, exposure to new tasks and professional development opportunities, making this the ideal next step for you! Please apply immediately if you wish to be considered for this excellent role! The successful candidate will be joining one of the most widely recognisable law firms in the legal world, making this name a MUST HAVE on your CV. This firm have a proven track record of promoting from within, so whilst you will be joining in an Administration Assistant position, this firm are known for taking almost 90% of their Junior PA's internally, rather than recruiting externally - meaning plenty of opportunities for promotion for you! This role will be situated within the City office, based within walking distance of both Liverpool Street and Cannon Street (5 minute walking distance from Liverpool Street, and 10 minutes from Cannon Street!) These are award winning offices, offering excellent amenities and on-site benefits. The successful candidate will be working 9:30am until 5:30pm, Monday to Friday and will be providing comprehensive administrative to PA's and Junior level Fee Earners within the Finance department. In order to be considered for this position, you must possess the following skills/experience: - At least 6 month experience working in an administrative capacity for another law firm. (ESSENTIAL) - A recognised legal secretarial qualification (CiLEX, Quest, Pitmans etc) (DESIRABLE) - A tested typing speed of at least 45 wpm (JM LEGAL can provide online tests!) - Good working knowledge of Microsoft Word and Outlook. (Training is provided) If you are an individual that possesses these traits, and you feel as though this could be the perfect next step for you... Please get in touch! Apply now to avoid missing out. Please only apply if you have the skills and experience as listed in the advert above.

​Reprographics / Print Operator A new position has arisen working for a well-established US Law Firm in Central London. This prestigious law firm are currently looking for an experienced Reprographics Operator to join them on a permanent basis, providing Repro/Print support within their business operations team. Reprographics / Print Operator The successful Reprographics / Print Operator will be joining a US Law Firm with a superb reputation in Central London, gained over 4+ decades of hard work, and outstanding client service. This firm are also known for treating their staff supremely well, at all levels! This role is a fantastic opportunity for any Reprographics / Print Operator with previous experience gained working within another law firm in Central London. Reprographics / Print Operator This role will be working on a rotating shift basis: - 2 weeks of 8am until 5pm - 1 week of 9am until 6pm - 1 week of 10am until 7pm This role will be working in a small team, therefore it is imperative that any applicant has excellent communication skills, and experience of applying them in a professional working environment. Duties include but may not be limited to: • Working in the capacity of a firm representative. Reporting all relevant information and observations made whilst in the course of carrying out duties. Projecting a professional image of the firm both internally and externally. • Providing reprographics and office services assistance to the Partnership and its staff in the London office. • Assisting with copying, scanning and printing requirements from any of the firms offices worldwide. • Providing an internal collection and delivery service to the London office. • Booking and arranging courier services for Lawyers and Staff. • Collection of recycling and confidential waste from the copy centres and Lawyer offices. • Ensuring that paper and supplies are provided in each of the copy centres and that the copying devices are fully operational and ready for use. • Proactively report premises related issues to the Line Manager. • Meet and escort contractors around the office on an adhoc basis. Reprographics / Print Operator Please apply immediately if you wish to be considered for this position. Only candidates with appropriate skills/experience will be contacted in relation to their application. JM Legal are one of London’s most prominent legal recruitment specialists due to their unparalleled service standards to both clients and candidates almost 30 years. Our experienced consultants combine exceptional levels of customer service with detailed market knowledge and a client base that encompasses the vast majority of law practices in London and the Home Counties.