Market leaders in legal ea/pa & business support recruitment

Employment Law Legal Secretary PA for a flourishing UK firm! Salary between £35-42,000 depending on experience and (some) benefits available from the moment you start. Hybrid working policy of 3 days in the office and 2 from home. Based in beautiful offices close to Bank, this firm offers a friendly and welcoming environment (with accreditation!), a hardworking yet supportive team ethos and a clear structure for progression which makes this a truly unique Law firm that any Employment Law Legal Secretary PA would want to work for. After undergoing steady expansion throughout the course of last year, this firm is showing no sign of slowing down in 2021 and are looking to add to their growing Employment department. The firm have a clearly defined business plan and you WILL be part of their big future. Having placed Legal Secretary PAs at this firm previously, I have it on good word that the fee earners are all incredibly friendly and likeable so if you are upbeat and enthusiastic then you'll fit in well. Now for the role itself… This position is supporting the Head of Department and their team. If you've been working in a busy Employment Law team at any level we'd be keen to hear from you. Please see below for a list of the duties involved: Managing lawyers' diaries, room bookings, lunch and dinner meeting arrangements; Assisting with planning marketing events; sourcing materials. Locating venues and co- ordinating events with fee earners and stakeholders. A keen interest in business development related tasks would be great; Travel booking for client meetings and events (both in the UK and Internationally); Typing]/Amending/Formatting documents to a high-standard; Overseeing file openings to include conflict checks and preparing client care letters; Being the first point of contact for potential new client enquiries; Financial management - ensuring bills are produced in a timely manner, to include all related disbursements; providing assistance in relation to credit control. Helping develop and improving team processes and putting forward ideas to assist efficiencies; Providing a first point of contact for clients at the office and meet and greet; Otherwise assisting the Head of London Employment and team fee earners as requested in the management and organisation of the team. I cannot emphasise enough just how good a firm these are to work for so please only apply if you have previous Employment Law Legal Secretary or PA experience.

*Legal PA / Secretary to Head of Employment TOP 100 UK Law Firm* Join one of the fastest growing law firms in London and support the Head of Employment Law and only 1 or 2 others! Salary is up to £42,000 and the firm promote a great work/life balance for their Legal PA's and you will work from home 2 days per week! As they continue their success in London, this Top 100 UK Law firm are seeking a Legal Secretary / PA to support the Head of Employment law, specialising in unfair dismissals, disciplinary and grievance procedures and discrimination. The firm have doubled in size in recent years and there's no sign of them slowing down any time soon! Feedback that we have from candidates that we have placed over the years is that they are an inclusive, friendly firm with stellar systems/process training that is 2nd to none! You will be completing typical Employment Legal Secretary / PA duties including diary management, producing/amending documents for court, collating trial bundles, billing and arranging meetings/events. My client is keen to receive applications from Legal Secretaries / PA's with at least 2 years Employment law experience gained within a reputable law firm. For more information, please apply immediately!

Junior Legal Secretary required for Super friendly Law Firm!! Are you looking for a new role as Junior Legal Secretary in a truly "employee friendly" law firm? Do you need to work in a more flexible working environment, with an ongoing hybrid working pattern? Would you like to benefit from great training in your new role rather than being dropped in the deep end? LOOK NO FURTHER...APPLY FOR THIS ROLE TODAY!! All you will need is at least 1 year's experience in a City Law Firm dealing with the following: Handling queries from internal and external clients in a professional and polite manner. Excellent organisational skills - the ability to take responsibility for own tasks and prioritise work in a calm and efficient manner. Demonstrate pro-activity and the ability to work on own initiative. Good time management skills - the ability to work to very tight deadlines while maintaining a high standard of accuracy. Good communication skills - the ability to communicate in a confident and professional manner with people at all levels within the business. Demonstrate flexibility/adaptability in meeting internal and external clients' demands - in both the nature of the work undertaken and working additional hours as required to complete the tasks. Reliable with a strong work ethic and a 'can-do' approach. A good level of IT literacy in MS Office (Microsoft Word, Outlook, Excel and PowerPoint). If you fit the criteria apply immediately to be considered for this outstanding opportunity!

4 permanent Legal Secretary roles available!! Apply now to join this US Law in the most exciting time in its history! Premium US law firm in globally known location are seeking 4 Legal Secretaries within Anti-Trust & Competition & Corporate. The firm hire on talent alone and will look at as little as 2 years Legal Secretary / PA experience for this level. Highly sought after international law firm located in a globally known, iconic building in the heart of the city are seeking 4 highly skilled Legal Secretary to support a Partner along with a small group of Associates in Competition & Corporate law. The roles are described as a real '360' positions including all the usual aspects of a Legal PA / Secretarial role including extensive diary management, arranging meetings/travel, billing and large document amends/production. You will be pleased to hear that the firm offer industry leading benefits such as: Excellent bonus Leading London salary of up to £49.000 Free breakfast everyday Enhanced maternity package, Dental/Health insurance Subsidised gym membership The firm requires candidates who are experienced with all aspects of a '360' Legal Secretary / PA role, gained within a reputable London law firm. Please apply immediately and tell you friends!

Early Careers Advisor - Centra London Law Firm - Paying up to £45,000 The purpose of this role is to facilitate the smooth running of day to day trainee HR and Development matters and support the National HR Manager in recruiting high calibre trainees and assist with the running of of campus programmes and vacation schemes. Duties include: Develop plans for annual summer and winter vacation schemes. Screening applications and psychometric assessments. Manage recruitment cycle. Make verbal training contract offers. Use of application tracking system. Run vacation schemes. Work closely with Early Careers Manager, seat supervisors and universities. Act as the main point of contact for all future trainees. As the HR Consultant develops in their role, there will be scope to take on more responsibility which includes trainee development, managing seat rotations and performance management. For further information, please contact Sian Taylor at JM Legal.

Brand new office and rapidly expanding!! Legal Secretary / PA - US Law firm at Liverpool St - Capital Markets / Finance - £45,000 Join this rapidly growing US Law firm in stunning brand new offices in the heart of the city at Liverpool St station! My client, one of the leading US Law firms in London is seeking to add to their secretarial headcount to support Senior Lawyers! In a manageable allocation of 5-7 Fee Earners. You can expect all the standard Legal Secretary PA duties such as diary management, arranging travel, month end billing, amending/producing legal documents and arranging meetings as part of an incredibly sociable and friendly Legal Secretary / PA team! This friendly US Law firm prides themselves on promoting a positive working atmosphere, during busy periods the Legal Secretaries collaboratively work together to get the job done! The salary on offer is up to £45,000 couple with great benefits including agile working! If you are a Legal Secretary / PA with at least 2 years experience within a Corporate / Finance / Banking department and you're keen to join one of the fastest growing US Law firms in London then get in touch immediately!

Junior Legal Secretary - Magic Circle Law Firm - Paying up to £27,000 My client, who pride themselves on being a Global Partnership who offer an approachable, collegial and team-based way of working are seeking to recruit TWO Junior Legal Secretaries. Aside from being one of the top five Global Law firms, they aim to be an easy firm to work with who maintain a down to earth approach. The role of the Junior Legal Secretary is to provide a first-class professional support to all departments across the firm. The role manages jobs through a shared mailbox and prioritises as per deadlines and as directed. The role is situated within a Central Services Hub and supports the following areas: Business Services (HR, Marketing, BD, Finance, Best Delivery) Capital Markets Corporate Finance Litigation & Dispute Resolution (L&DR) / Real Estate Tax, Pension & Employment (TPE) The duties include: Booking Meeting Rooms (London and Overseas) Booking Client Entertainment (e.g. restaurants, tickets) Booking travel and taxis Creating Letters and making minor amendments Photocopying/Scanning Printing Events - collating RSVPs, preparing badges, client registration Billing - creating letter, amending narratives, searching for previous invoices Creating folders - indexes and labels Audio Transcription

Executive Assistant - Real Estate - Paying up to £43,000 - Based in Liverpool Street My Client, an International and award winning Law firm, are seeking an Executive Assistant to join their friendly and supportive Real Estate team. An award winning department who provide exceptional standards of service have seen them become a trusted advisor to HNWI across the globe. Duties Include: * Regular practice planning with lawyers to review and assist with client work activities. * Active diary management and gate keeping, including coordinating complex travel and resource requirements. * Coordinating, or delegating as appropriate, meeting requirements (room bookings, attendee invitations, resources, catering), including scheduling arrangements across time zones. * Preparing information packs (booking flights, hotels, transfers, maps, client information, itinerary). * Monitoring and managing inboxes, using initiative to re-route or prioritise, and action or draft response for review in order to reduce volume. * Communicating with clients directly, screening calls and providing responses, including directing enquiries/requests to more appropriate areas in the firm. * Attending client meetings when required. * Creation or amendment of PowerPoint presentations. Please do not apply unless you have previous experience of supporting Fee Earners within a Law firm. Contact Sian Taylor at JM Legal for further information.

Legal Executive Assistant needed for growing Real Estate department - £40-45,000 With your time spread across one Senior Partner and the wider team, the hugely supportive network/infrastructure in place allows you to get on with being the best Legal EA you can be. Based in the bustling City of London, (near to Liverpool Street) this Legal EA role could not be easier to reach. Given the level, this Real Estate Legal PA role demands exceptional Secretarial, IT, administrative and organisational skills, together with the ability to be able to deal with a range of more complex, non-standard tasks - flexibility is the key! The team themselves are a fun bunch, often arranging social nights out and continuing the good mood in the work place. Having placed candidates at this firm previously, I have it on good word that the firm offers one of the most supportive, constructive and progressive working environments around. If for any reason you wouldn't like a friendly, welcoming, team oriented department then this won't be the right job for you. Private Practice Law firm experience is essential for this role, ideally from a Legal 500 Law firm. If you do not have direct Real Estate experience, a strong 'crossover' background from Property and Construction or Planning will be considered. So if you'd like to be a Legal EA at one of the most highly reputed firms in London, make sure you get in touch immediately. Please only apply if you have relevant Private Practice Law firm experience.

Legal Secretary - Capital Markets - Paying up to £45,000 My Client, a leading Global Law firm seek a Capital Markets Legal Secretary to join their award winning department. This firm is now recognised as one of the leading individuals in the Global Market. Their London office is known for its solid performance and dedication to their loyal clients advising on a variety of disciplines. The ideal candidate would be an experienced Legal Secretary who has previous experience of supporting Fee Earners of all levels. Duties include: Complete diary and email management; Arranging travel across different time zones, creating itineraries, hotel bookings etc; Assisting with Business Development on behalf of the Fee Earners; Creating and amending Legal documentation; Liaising with Clients; Digital dictation; Processing expenses and Resolving account queries to name a few. Please feel free to contact Sian Taylor at JM Legal for a confidential conversation and or further information.

Legal Secretary / PA - Tax - Top US law firm Excellent salary between £43-47,000. plus benefits! This stylish, top class US law firm is currently seeking a Senior Legal Secretary / PA to support a busy team of fee earners including 2 Partners in their Asset Management team. You will undertake a varied workload including providing an extensive administration function, as well as document processing and proof reading of work to ensure that completed documents have been produced to an appropriately high standard. You will possess at least five years previous experience of supporting a team of fee earners inc. partner/s in a tax team or a corporate legal environment, be proficient with the MS Office (Word, Excel, PowerPoint and Outlook) applications, have strong writing and communication skills and an eye for detail and consistency. For more information on this outstanding opportunity please contact me immediately!

Another fantastic opportunity has arisen for a Legal Secretary/PA at one of the world's highest grossing US Law firms based in the City. Salary is up to £49,000 with an incentivised benefits package. Working in a busy, but not hectic environment, you will work across the Corporate department, supporting a mixture of Fee Earners from Partner to Trainee. That said, the benefits of working for a firm of this size are a high degree of involvement for the individual and a great team ethic amongst the employees. Add into the mix a much-heralded department with a fantastic team ethic and you'll thrive. Previous experience within a law firm is imperative. As for Legal knowledge, a good understanding of Corporate Law is essential although strong Litigation/Arbitration will be considered as your skills are very much transferable. The role requires excellent secretarial, IT, administrative, organisational and personal skills. Good communication and 'soft' skills are a must due to the size of the firm and level of client involvement. Private Practice Law firm experience is essential for this role. Please get in touch if you'd like further information about this enticing opportunity.

Legal PA to work for the Head of Finance & Projects for a leading international Law Firm in the City - £44,000. The role is supporting the Heads of the Financial Services team covering Financial Regulation, Insurance and Funds and Asset Management. In this role you will provide proactive and professional Legal PA support to the Finance and Projects group. Services to be delivered to the business in a manner which is consistent with the increasingly competitive environment in which the Firm operates. This role is intended to embrace a team-working approach, collaborating with lawyers and other members of Business Operations to fulfil the needs of the business. In addition to being assigned to a number of specific lawyers, it is expected that a Legal PA will work with every member of the team to ensure that overall needs are met. Support may need to be provided to staff from more than one business unit and numbers and content of the group may change from time to time to reflect the current structure of the Firm. Candidate Overview The ideal candidate will have a flexible and adaptable approach to work, they will be reliable and hardworking, remain calm when working under pressure, must have the ability to work to tight deadlines, distribute workload and be an active team member. The nature of the role also requires a self-starter who is extremely organised with the ability to juggle priorities and work on their own initiative, recognising the need for absolute confidentiality and professionalism. Strong communication skills are essential.

Top notch, upmarket UK law firm is currently seeking a PA / EA to support their busy HR Team. You will enjoy working in a fast paced environment where you will be kept busy with diary management, administration of the joiner/leaver process, updating HR systems (NetDocuments and Cascade) and general HR administration. You will also have good interpersonal skills and have the ability to build relationships both internally and externally, and have a high level of attention to detail and discretion. Previous experience as a Secretary / PA is required; within an HR environment would be good, but not essential. This is a full time permanent position, and the firm currently operates a hybrid working pattern. Please contact me asap for more information.

Legal PA working directly for the Head of Legal in a small, but very busy in house legal department on Asset Management, Development, Purchases, Disposals, Financing's for the wider group for a privately owned real estate investment, development and operational company. MAIN DUTIES AND RESPONSIBILITIES * Working directly for the Head of Legal in a small, but very busy in house legal department on asset management, development, purchases, disposals, financing's etc. for the wider group. * In relation to the company's self-storage business, responsible for drafting legal documents and seeing through to completion, liaising with store teams and drafting correspondence with prospective tenants. * Transcription of/proof reading legal documents. * Proactively diary manage and ensure the Head of Legal is aware of daily schedule. * Proactively manage the outlook inbox of Head of Legal. * Schedule appointments, meetings and conference calls as and when required. * Greeting clients who are attending meetings etc. * Liaising with, and building a rapport with external lawyers on a day to day basis. * Addressing both internal and external client queries in a timely and professional manner. * Establishing and maintaining good working relationships between internal teams (construction/marketing/finance/planning/accounts/facilities/self- storage/hotels/build to rent etc.). * Scheduling legal fee quotes and monitoring caps. * Responsible for scheduling and processing third party invoices across multiple projects. * Providing cover to one of the Principals of the business when his Assistant is on annual leave etc. * General day to day running of the office, including collecting and sorting incoming post, photocopying, scanning and faxing the documents. * Any other ad-hoc tasks as assigned by the Head of Legal. PRE - REQUISITES FOR CANDIDATES The role requires recent time-served experience working in the real estate department of either a leading City/Regional law firm as a pre-requisite. Must be competent in using Land Registry Direct, Searchflow or other search providers; able to complete SDLT returns via online portal and on paper. Substantial experience is required in completing and submitting Land Registry forms. Strong knowledge of office management systems and procedures. Excellent Typing skills, both audio and copy. Excellent oral and written communication skills. Proficiency in MS Office Microsoft Word, Excel in particular. SKILLS AND COMPETENCIES * A self-starter, highly motivated, enthusiastic, dedicated and driven to achieve high standards and results, but delivered in a team environment. * Professional appearance. * Courteous, friendly and flexible. * Excellent organisational, planning and time management skills. * Ability to prioritise work appropriately and multi-task. * Must be able to work well under pressure and to tight deadlines when required, with a "can do" attitude. * Honesty and discretion when dealing with sensitive information, business or otherwise. * Ability to adapt to change and to respond positively to new challenges. * Opportunities for the right candidate to grow their skill set and to progress within this successful company.

A long-established Law firm in Holborn is looking to add a Legal Secretary PA to their ever-growing Corporate Department. Salary up to £40,000 - hybrid working policy of 2 days in the office, 3 from home. This firm only recruit when they absolutely need to so rest assured, you won't be the new Legal Secretary PA with nothing to do, you'll be just as busy as everyone else! Supporting an allocation of 7, including Partners, they are ideally seeking a candidate with good, developing experience working in a Corporate Law department and perhaps looking for their next step on the career ladder with an improved title and more responsibility. With the above in mind, solid Legal Secretary and PA skills are required and a good all-round skill set is often beneficial such as diary management, travel arranging, document manipulation and working with the marketing team. The culture at the firm is hugely inclusive where everyone will know your name by the end of your first week. The team around you are very supportive and you won't need to hesitate to ask them anything - they could not be more helpful and you will feel welcome from the first moment you meet them. If you are interested in this position or would like any further information, please don't hesitate to contact me.

Brand new Legal PA role to Construction lawyers based in a brand new city location! Join this huge national Law firm in a time of exciting growth in London! With approaching 1500 staff member across the nation, the firm are continuing to grown year on year out! Salary on offer is up to £45,000 + Agile working and other highly competitive benefits! You will be supporting a manageable allocation of 4 Fee Earners in the construction department with typical secretarial / PA duties such as: Extensive diary management Organising meetings/travel Business development support Preparing/amending documents File opening/closing and month end billing If you have at least 3 years experience as a Legal Secretary / PA within a Construction or Real Estate department then please get in touch immediately!

Trainee Secretary - new role with a ready-made career path! A market leading firm that deal with some of the world's largest companies are on the look out for a new Trainee Secretary to join them. Alongside the secretarial training, you will be fully immersed in all things Patents and Trademarks; both incredibly interesting areas and very 'current' too! This can lead to an extremely lucrative career path for the lucky recipient. The firm are ideally seeking candidates with 6-12months of administration experience, but they will consider those that have done one day a week work experience too. Essentially, they're looking for someone who has good grounding in the area and they will help to support, nurture, encourage and develop you to further your career and you couldn't be doing it in a better environment. The firm possess one of the most unique and likeable cultures around; something that instantly sets it apart from their competition. They're hugely inclusive and the various teams offer as much support as required - you will be encouraged to ask questions! Salary wise, the firm are looking to pay up to £21,750 and offer some of the best benefits around - 25 days holiday as standard, a location on the doorstep of Liverpool Street and a hybrid working policy. If you're interested or have any questions whatsoever, please don't hesitate to contact me.

Employment Law Legal Secretary PA for a flourishing UK firm! Salary between £35-42,000 depending on experience and (some) benefits available from the moment you start. Hybrid working policy of 3 days in the office and 2 from home. Based in beautiful offices close to Bank, this firm offers a friendly and welcoming environment (with accreditation!), a hardworking yet supportive team ethos and a clear structure for progression which makes this a truly unique Law firm that any Employment Law Legal Secretary PA would want to work for. After undergoing steady expansion throughout the course of last year, this firm is showing no sign of slowing down in 2021 and are looking to add to their growing Employment department. The firm have a clearly defined business plan and you WILL be part of their big future. Having placed Legal Secretary PAs at this firm previously, I have it on good word that the fee earners are all incredibly friendly and likeable so if you are upbeat and enthusiastic then you'll fit in well. Now for the role itself… This position is supporting the Head of Department and their team. If you've been working in a busy Employment Law team at any level we'd be keen to hear from you. Please see below for a list of the duties involved: Managing lawyers' diaries, room bookings, lunch and dinner meeting arrangements; Assisting with planning marketing events; sourcing materials. Locating venues and co- ordinating events with fee earners and stakeholders. A keen interest in business development related tasks would be great; Travel booking for client meetings and events (both in the UK and Internationally); Typing]/Amending/Formatting documents to a high-standard; Overseeing file openings to include conflict checks and preparing client care letters; Being the first point of contact for potential new client enquiries; Financial management - ensuring bills are produced in a timely manner, to include all related disbursements; providing assistance in relation to credit control. Helping develop and improving team processes and putting forward ideas to assist efficiencies; Providing a first point of contact for clients at the office and meet and greet; Otherwise assisting the Head of London Employment and team fee earners as requested in the management and organisation of the team. I cannot emphasise enough just how good a firm these are to work for so please only apply if you have previous Employment Law Legal Secretary or PA experience.

Recruiting for a Legal PA to work on a 1:1 basis to Finance Partner - US Law firm £45,000 !! Key Responsibilities Providing full secretarial support to the Partner. Supporting the allocation with lighter secretarial duties as and when required. Full management of the Partner's day including prioritisation, identifying potential issues, providing solutions and maintaining full control of the Partner's diary and inbox. Arranging complex national and international travel -anticipating additional requirements to ensure smooth running of all journeys taken by the Partner. Drafting of correspondence on behalf of the Partner, proofing emails and documents to ensure a high level of attention to detail is shown consistently. Dealing with internal and external clients, acting as a gatekeeper and trusted point of contact. Organisation of management meetings, off-sites and small internal events. Liaising with Partners and Partner secretaries. Managing the Partner's diary. Entering timesheets. Completing weekly expense reports for the Partner. Arranging lunches, dinners, conferences and/or video conferences. Keeping the Partner up to date with emails and telephone calls when they are out of the office, taking action where possible. Editing/amending/updating complex word documentation and powerpoint presentations. Maintaining client and firm matter files and deals with relevant "housekeeping" tasks such as archiving. Assisting with monthly billing. Organisation of team social events. Required to be a member of the overtime rota. Supporting other secretarial allocations as and when required. Knowledge, Skills & Attributes Experience working within a professional services environment. Exceptional administrative skills. Advanced knowledge of packages used by the firm (see below), particularly, Windows 2010 including Word and PowerPoint. Ability to work in a demanding and busy position, remaining clam under pressure. A team-player who will work collaboratively to support the wider team and business goals. Ability to prioritise workloads and manage accordingly. Self-motivated and committed. Flexible approach to working outside of normal office hours. Educational Requirements A-Level standard (or equivalent) and/or a secretarial/PA recognised qualification.

Recruiting for a Legal Secretarial Team Leader for a team of 5 Secretaries at a leading US Law firm in the City - £45,000 Supervisory To ensure high quality secretarial support is provided to the group(s) on a day-to-day basis. This includes leading by example where a team is very busy and everyone in the team needs to go the extra mile. To deal promptly, effectively and fairly with any issues around the performance or conduct of any individual secretary. To keep the DoA/Staff Partner informed on a regular basis of any such issues and to seek their assistance where necessary. To carry out annual appraisals for secretaries, including gathering feedback from partners, associates, PSLs and other support users, leading appraisal meetings, writing appraisal forms, agreeing individual ratings with the DoA/Staff Partner and taking part in moderation. To agree individual development objectives and plans and follow up with individual secretaries to ensure they are implemented. To monitor timekeeping for secretaries and resolve any issues arising so that excellent service is maintained. To escalate problems to the DoA/Staff Partner as necessary To give regular feedback on secretaries, DPU and float(s) to the DoA/Staff Partner. To ensure that new permanent, float and temporary secretaries are clear about the processes and procedures in the group, after the initial introduction into the firm by the HR Department. To be the first point of contact for secretarial queries within the group. To take active steps to be aware of the busyness of different groups around the firm so that each STL can collaborate effectively with other STLs (offer help/ask for help) to address short-term pressures where there is an imbalance in workloads. To impress upon secretaries that such collaboration is a key part of a One Firm approach. To attend regular meetings with the DoA/Staff Partner to discuss issues within the group. To attend meetings with other STLs to discuss mutual challenges, areas for improvement and innovation and to assess how collaboration can be improved. To arrange adequate cover for telephones e.g. during lunch breaks and draw up rotas where necessary To explain departmental routines and procedures to new legal staff, including trainee solicitors. Workloads/Secretarial Cover To arrange departmental cover for absences of one day or less. To liaise with other STLs in the first instance regarding secretarial cover for absences. To refer to the DoA/Staff Partner where significant gaps in cover arise to agree resourcing. To discuss and organise with fee earners and secretaries resources regarding workloads, deadlines and urgent work. To carry out regular reviews of secretarial workloads and propose options to the DoA/Staff Partner where persistent imbalances arise. To organise departmental cover for all secretarial holidays or long term sickness absences on a weekly basis and notify the fee-earners and secretaries. In consultation with the Staff Partner and DoA to agree the discretionary working from home arrangements for each secretary taking account of the business needs for cover in the office and the need to ensure unforeseen holiday/sickness absences do not cause cover in the office to fall to unacceptable levels. Administration To act as the department's absence coordinator, liaising with HR and the DoA/Staff Partner as needed. Monitor and record absences for fee earners and secretaries in the Firm's online absence management system; liaise with the Staff Partner for approval of fee earner holidays and update the system accordingly. To inform the Staff Partner of any clash or overlap of holiday dates of all legal and secretarial staff within the group. To inform the relevant fee earners of absences (other than holidays) of their secretary. To complete and circulate the New Starters Form. Secretarial Duties Complying with all internal policies, procedures and processes and keeping technical skills up to date. Accurately typing and amending correspondence and documents. Preparing materials (often using PowerPoint) for presentations. Proactive diary management - making diary appointments, arranging meetings, booking all logistics, preparing paperwork, etc. Managing fee-earners' emails as required and dealing with email queries as appropriate. Organising travel arrangements. Quickly and accurately preparing bills, ensuring they are sent out quickly, liaising with Accounts and/or other departments. Assisting with timesheet posting if required. Carrying out conflicts checks and opening and closing files in conjunction with fee-earners. Departmental admin, including copying, printing and scanning. Client focus: Providing proactive support to fee-earners. Being one step ahead at all times, anticipating requests and issues before they arise and offering solutions. Taking ownership and control of all diary, meeting, email and day/organisational management for fee-earners Gaining an understanding of fee-earners' work and building relationships with clients and their PAs. Assisting with business development initiatives, e.g. organising client lunches, seminars, events, training (internal and external), etc. Personal Management: Proactively managing all fee-earner work, delegating and prioritising tasks on a daily basis, taking ownership of all tasks to completion. Completing paper and electronic filing and archiving quickly and accurately.

Early Careers Advisor - International Law Firm - Paying up to £52,000 My Client, a leading global Law firm with a history spanning almost 200 years, and have plans for future growth. Their award winning departments provide exceptional standards of service have seen them become a trusted adviser to local and global corporate, financial institutions and governments in all areas of commercial Law. The purpose of this role is to facilitate the smooth running of day to day trainee HR and Development matters and support the National HR Manager in recruiting high calibre trainees and assist with the running of of campus programmes and vacation schemes. Duties include: Develop plans for annual summer and winter vacation schemes. Screening applications and psychometric assessments. Manage recruitment cycle. Make verbal training contract offers. Use of application tracking system. Run vacation shemes. Work closely with Early Careers Manager, seat supervisors and universities. Act as the main point of contact for all future trainees. As the HR Consultant develops in their role, there will be scope to take on more responsibility which includes trainee development, managing seat rotations and performance management. For further information, please contact Sian Taylor at JM Legal.

Legal EA to support Senior Partner of Family/Matrimonial team. A proactive and highly competent Executive Assistant who can operate successfully in a busy, fast-paced environment. Salary up to £42,000 plus benefits + flexible hybrid working policy. A highly respected and dynamic UK Law firm are looking to recruit a full-time permanent Legal EA to support a Senior Partner of their Family/Matrimonial practice group. They're seeking a highly competent Legal EA who will form a strong working relationship with the Senior Partner and their team. Initiative and common sense are key, as well as the confidence to drive things forward. The purpose of the role is to deliver exemplary EA services covering a variety of legal and business support duties, enabling high level day to day operations across the team and contributing to the ongoing development of the firm's workflow processes and procedures. For an overview of the duties, please see below: Act as a professional and client service focussed ambassador for partners internally and externally Take full ownership of diaries, proactively managing all appointments, meetings and related logistics, working with partners to ensure that their schedules run smoothly and that they are where they need to be, at the scheduled meeting time, and that they are prepared for each meeting Proactively manage diary conflicts and take appropriate action on queries or clashes As agreed with each individual partner, manage inboxes responding to emails on their behalf, drafting emails appropriately, forwarding any client critical emails to other fee earners and secretaries in the team to action and respond and highlight any urgent/important emails that partner needs to respond to Demonstrate commercial and financial management understanding, by handling complex compliance and billing matters Take full ownership of tasks and manage workload against deadlines and business needs, working effectively and collaboratively with central support departments to efficiently deliver to deadlines Coordinate the billing process on behalf of the partners, proactively organising WIP and other financial management meetings, working with the wider department and Client Administrators to ensure billing processes meet deadlines Work in partnership with partners, building highly effective relationships with each of them, ensuring good working practices are put in place and adopted Arrange regular catch ups with each partner to review their diary and commitments, to ensure that a good understanding of partners' clients and priorities is developed to help the partners make the best use of their time Liaise with the Marketing & Business Development team and key contacts, proactively coordinating BD activities, playing a key role in the organisation of events, seminars & conferences for the team Arrange travel requirements, understand individual's personal preferences and manage all arrangements from start to finish (including journey details, accommodation, visa requirements, currency) and update diary to reflect all information Develop a thorough understanding of the partners' practice area(s), clients, priorities, the teamworking practices, and goals Be a role model, work closely with the Secretarial Team Leader, be seen as a change agent and show a willingness and confidence to make suggestions for change where appropriate Build strong relationships internally and externally For more information, please do not hesitate to contact me.

This role will work as the 'right hand' to the Head of the Litigation department. The role holder will also lead and develop a team of Legal Operations administrative staff within the department to ensure the best possible support is provided to fee-earning staff, and clients. The person appointed will be a central point of contact for office management and all activity across the department, working closely with the Head of Legal Operations, the department staff, designated Partner, the Firm's Risk and Compliance department and other Operational Team Leaders and Assistants. This person will be an ambassador for the department as well as an approaching and inspiring leader to the department's Legal Operations teams. Duties and Responsibilities Primary point of contact for the Head's office, dealing with phone calls, email, correspondence and requests for calls/meetings. Will use judgement to prioritise requests but also respond directly and/or route to the most appropriate person for response. Full calendar management for the Head, managing a busy and frequently changing schedule. Will promote best use of the Head's time through effective co-ordination, taking into account business priorities as well as the Head's working preferences. Ensuring the Head is fully prepared for all meetings (including the departmental Board) by collating required information (and information from others), preparing background information and notes as needed, attending meetings and taking minutes when required and supporting the follow-through of action points etc. Providing PA assistance to the Head and, as needed, other Partners/Legal Directors in the Department. Office management for the Division, including maintaining key documents and information such as team charts, business continuity plans/call trees etc. carrying out research where necessary and managing the administration of projects for the Division. Day to day leadership and development of a team of Legal Operations staff who provide administrative and operational support to the Division's fee-earning staff. This will include oversight of work and delegation of tasks amongst the team. Working with the Academy and Compliance team to identify and implement training for team members where necessary and to ensure individuals are kept up to date on changes to Compliance requirements. Ensuring team members are recruited, inducted, supported and developed in their roles. This will include agreeing objectives, holding regular one-to-ones as well as more structured quarterly reviews, working closely with members of the Firm's People team as needed. Will take a pro-active approach in identifying where cross-departmental resourcing will be needed (e.g. for more routine administrative tasks). Will liaise with the Head of Legal Operations, fee-earners and other Division Assistants to clarify needs, identify administrative staff capacity and agree resourcing as needed. Regularly speaking with fee-earners (as well as utilising available data) to quickly identify any issues relating to attendance, job performance or wellbeing, including longer term absence. Where more formal support is needed, to ensure the Firm's tools and frameworks are applied consistently and fairly, working closely with the Head of Legal Operations and the People team to achieve resolution. Planning and overseeing all logistics for new starters, transfers and leavers into/out of the Division. Will collaborate with People, Compliance, Technology and Facilities teams to ensure all required checks, processes, information and equipment (e.g. desk set-up, IT kit etc.) are coordinated and implemented in line with the Firm's standard approach and policies. Supporting the Head and senior Partners/Legal Directors with the financial planning and management of transactions, acting as an interface between the lawyers and Accounts, being aware of costs estimates and monitoring where expenditure is as against estimates for case phases and bringing this to the attention of the Head where necessary. Skills/Experience Significant previous experience working in involved administrative/management support roles with progressive levels of responsibility in fast-moving legal environment. Previous experience supporting a senior level stakeholder (preferably one with combined client facing and department/team leadership responsibilities). Team management experience gained from roles with direct line management or delegated supervisory responsibility for the performance and wellbeing of administrative teams. Highly collegiate in approach: able to operate effectively both as team leader and team player, quickly establish effective working relationships and build strong internal networks. Good understanding of the dynamics and nuances of a partnership. Able to successfully influence and utilise working relationships to get things done. Strong organisational and time management skills. Able to juggle a range of requirements, plan ahead and utilise people and time to ensure consistently high levels of service are provided and that key deadlines are met. Highly professional and credible in style, yet not overtly corporate. Will be able to work with ambiguity, but also be comfortable operating with documented, structured work processes. Strong Compliance mind-set, with a systematic and methodical approach to working to documented quality control standards in a regulated environment. Excellent IT skills, with the ability to successfully use a range of internal business systems and a willingness to develop own knowledge of these and drive change across the Department.

Are you an Administrator seeking a step up to become a Junior Legal PA?! My client, a huge international law firm based in the City are seeking candidates with 12 months administrative experience for 2 Junior Legal PA positions! Salary between £28,000 to £33,000 2 Junior Legal PA roles to support your own small allocation of Fee Earners within Corporate law however my client is keen to receive CV's of candidates with any legal practice group experience. Some of the benefits include - Agile working, 25 days holiday, great progression structure Duties include the usual Legal Secretarial duties such as diary management, document amendments, arranging meetings, travel management, copy typing and billing. If you're feeling completely overlooked but know that you're ready to step up to support your own allocation of Fee Earners as a Junior Legal PA then get in touch immediately!

You and a friend?! Highly sought after international law firm located in a globally known, iconic building in the heart of the city are seeking 2 highly skilled Legal Secretary to supporting a Corporate Partners along with a small group of Associates. The roles are described as a real '360' positions including all the usual aspects of a Legal PA / Secretarial role including extensive diary management, arranging meetings/travel, billing and large document amends/production. You will be pleased to hear that the firm offer industry leading benefits such as: Excellent bonus Leading London salary of up to £49.000 Free breakfast everyday Enhanced maternity package, Dental/Health insurance Subsidised gym membership The firm requires candidates who are experienced with all aspects of a '360' Legal Secretary / PA role, gained within a reputable London law firm. Legal PA / Secretary's with as little as 2 years experience are encouraged to apply as the firm hire on ability rather than length of experience!

Junior Legal Secretary - Magic Circle Law Firm - Paying up to £27,000 - 12 Month FTC My client, who pride themselves on being a Global Partnership who offer an approachable, collegial and team-based way of working are seeking to recruit TWO Junior Legal Secretaries. Aside from being one of the top five Global Law firms, they aim to be an easy firm to work with who maintain a down to earth approach. The role of the Junior Legal Secretary is to provide a first-class professional support to all departments across the firm. The role manages jobs through a shared mailbox and prioritises as per deadlines and as directed. The role is situated within a Central Services Hub and supports the following areas: Business Services (HR, Marketing, BD, Finance, Best Delivery) Capital Markets Corporate Finance Litigation & Dispute Resolution (L&DR) / Real Estate Tax, Pension & Employment (TPE) The duties include: Booking Meeting Rooms (London and Overseas) Booking Client Entertainment (e.g. restaurants, tickets) Booking travel and taxis Creating Letters and making minor amendments Photocopying/Scanning Printing Events - collating RSVPs, preparing badges, client registration Billing - creating letter, amending narratives, searching for previous invoices Creating folders - indexes and labels Audio Transcription

Legal Secretary - Finance - Paying up to £38,000 + Hybrid working from home/office Do you want to work for an International Law firm that pride themselves on creating an excellent working environment for their employees? My Client is seeking an experienced Legal PA to join their well-established Finance department. They are an ambitious Law firm providing commercial solutions across a range of industry sectors. The team service its own impressive Client base that includes Investment, International Banks and big name brands and International businesses. For them, it's not just about providing award-winning, cutting-edge advice it's about taking the time to develop exceptional working relationships with their Clients but also their staff members as they are strong believers in making their staff members happy who will in turn make their Clients happy. They really are flexible, personable and have moulded their Business Strategy around helping their staff members and Clients succeed. They are now seeking an experienced Legal PA to join their Finance department and supporting Partner level. Responsibilities include: Diary management responsibilities including making appointments, organising meetings and ensuring the smooth running of such meetings including ordering refreshments etc. as appropriate. Proactive Client liaison including take messages, pass on information and deal with simple queries. Audio and copy typing of Legal documentation and correspondence to a high standard. Manage the production of all documents from initiation to delivery back to the relevant Fee Earner, involving Document Specialists as required. Organising transport, accommodation and related documentation for international travel as required. Prepare client registration documents, engagement/assignment letters, conflicts checks, money laundering and audit Letters, with direction from Partner/Fee Earner. Requirements include: Experienced Legal Secretary/PA with a minimum of 3 years' experience. Must be able to communicate effectively and build good relationships with Clients and staff within the firm. Sound technical skills in the following areas: Microsoft Office applications For the full Job Description and further information, please contact Sian Taylor at JM Legal PLEASE ONLY APPLY IF YOU HAVE THE RELEVANT EXPERIENCE

Corporate/Litigation Legal Secretary - International Law Firm - Paying up to £30,000 My Client, a leading Law firm located in the heart of London's City seek a strong Corporate/Litigation Legal Secretary to join their team of specialist Lawyers offering Commercial Legal services to a range of businesses which include many household names. The workload is varied, and the successful candidate will be supporting their own allocation of Fee Earners. The team are busy and have a range of work requirements including: Fast and effective dictation for correspondence Document amendment and formatting Diary management Liaising with clients Liaising with the finance team to complete monthly billing arrangements Assisting with the administration connected to business development activities undertaken by the team This reputable firm require a Legal Secretary who is self-motivated, seeking a challenging and varied role and the ideal candidate should have the following attributes: Previous Legal Secretarial experience gained within a Law firm Have previous experience of supporting their own allocation of Fee Earners Keyboard/audio skills A clear and articulate telephone manner and ability to take clear, accurate messages and instructions Exceptional administrative, workflow and organisational skills Excellent attention to detail Flexibility and an ability to prioritise when multi-tasking Computer literate with a comprehensive knowledge of Microsoft office applications (word, excel, outlook, PowerPoint, etc.) Please contact Sian Taylor at JM Legal for further information.

Recruiting for a Junior Legal Secretary - Leading international Law firm to work in an incredibly friendly team - c£25,000 The junior Legal Secretary will be responsible for providing professional core business support to practice areas and business professional teams. The support provided will be as part of a team with shared responsibilities and collective accountability working with the firm's other Business Professionals teams. The Junior Legal Secretarial role is situated within a hub. There are a number of hubs across the London office. Working as part of a small team and an overall large team must be flexible and agile, with the ability to move as required to support other teams to meet business needs. You will work with other Junior Legal Secretaries within the hub as well as provide support to Lawyers, Partners and Business Professional teams. You will have a number of Trainee Lawyers allocated to you for whom you and your team will provide dedicated support. Responsiblities: You will manage jobs through a shared mailbox and prioritise based on agreed deadlines and as directed by the Workflow Co-ordinator. You are expected, on a daily basis, to create positive working relationships with clients and team members. The keys to success in this role are: flexibility, staying calm under pressure, having excellent planning and prioritising skills, as well as good communication skills and understanding that, whilst the tasks can, at times, be basic, the hub is a fundamental support function and is key to the smooth running of the firm. You will provide support to an allocation of approximately 8-10 trainees in their practice area. You are responsible for the trainees' day to day administration support, as well as ensuring the trainees settle into their practice area by completing the onboarding process for each allocated trainee. You will sit within the London office and be responsible for delegating and steering work to the appropriate specialist team, which may include Document Production Unit (DPU), Design and other Business Professionals teams. You will support both practice areas and Business Professionals predominantly with the following tasks: Printing, scanning, copying and filing Creating Bound Volumes Entering contacts cards into Outlook or Interaction Creating letters and making minor document amendments via Adobe PDF and the Microsoft package Document management including converting to PDF, collating PDFs, renaming, document compares - standard and Change-Pro Liaising with Document Production Unit (DPU), as appropriate, in order to support fee earners/"users" Working with data rooms, including printing/downloading Setting up FileShare sites, uploading/downloading documents Creating folders - indexes and labels Audio transcribing - digital and tape Attending meetings and taking minutes/action notes Providing full support on video conferencing using the firms supported applications Supporting with the integration of new trainees into the team, general guidance on firm processes, arranging any equipment and ensuring full workstation set-up, scheduling introduction meetings with key personnel outside HR induction, and providing general advice on queries Handling internal and external post, including liaising with the mail room, as appropriate Saving and filing documentation using the firm's document management system Participating in the delivery of ad hoc projects and tasks, as required Maintaining overall support through core administrative and communication activities Booking meeting rooms (London and overseas) Booking client entertainment (e.g. restaurants, tickets) Arranging domestic and international travel: flights, trains, hotels, taxis, currency, maps and liaising with the in-house travel provider, as required. Experience Required: Previous experience of working in a support/administrative support role, ideally from working within a professional services firm would be an advantage, but not necessary Good knowledge of Word, PowerPoint, Excel and Outlook Skills: Excellent organisation skills with strong attention to detail Strong collaboration and interpersonal skills Excellent communication skills, both verbal and written Excellent work ethic; proactive and motivated to learn Exceptional team player with an ability to work autonomously Willingness and enthusiasm to work with and support different groups within the firm, as required Understands the importance of the role and how this contributes to the firm and its strategy Qualifications: 5 A*-C GCSEs, including English and Mathematics CILEX or BTEC Administration qualifications are desirable, but not essential

Another fantastic opportunity has arisen for a Legal Secretary/PA at one of the world's highest grossing US Law firms based in the City. Salary is up to £48,000 with an incentivised benefits package. Working in a busy, but not hectic environment, you will work across the Corporate department, supporting a mixture of Fee Earners from Partner to Trainee. That said, the benefits of working for a firm of this size are a high degree of involvement for the individual and a great team ethic amongst the employees. Add into the mix a much-heralded department with a fantastic team ethic and you'll thrive. Previous experience within a law firm is imperative, ideally a US one too. As for Legal knowledge, a good understanding of Corporate Law is essential although strong Litigation/Arbitration will be considered as your skills are very much transferable. The role requires excellent secretarial, IT, administrative, organisational and personal skills. Good communication and 'soft' skills are a must due to the size of the firm and level of client involvement. Private Practice Law firm experience is essential for this role - please do not apply if you do not have this.

Senior Legal Secretary / PA - Top US law firm Asset Management - Excellent salary between £45-49,000. plus benefits inc. 30 days holiday! This stylish, top class US law firm is currently seeking a Senior Legal Secretary / PA to support a busy team of fee earners including 2 Partners in their Asset Management team. You will undertake a varied workload including providing an extensive administration function, as well as document processing and proof reading of work to ensure that completed documents have been produced to an appropriately high standard. You will possess at least five years' previous experience of supporting at partner level or equivalent in an M&A team of a corporate, legal or banking environment, be proficient with the MS Office (Word, Excel, PowerPoint and Outlook) applications, have strong writing and communication skills and an eye for detail and consistency. Hybrid working is optional. For more information on this outstanding opportunity please contact me immediately!

PA (Employment) - Global Law Firm - Paying up to £40,000 + Hybrid Working My Client, a leading Law firm who are based in an ideal part of the City, are seeking a PA to join their innovative Employment department. They are a firm with a vision to be the number one firm in the world, they combine legal expertise with deep industry knowledge and refreshingly creative thinking. Not only does the department include Fee Earners who are known across the globe for their depth of industry knowledge, they also offer full encouragement to their support staff throughout their career development. The role itself is supporting a team of Fee Earners at Partner Level and some of the duties include: Diary and travel arrangement Organising meetings and events Attending marketing events, sourcing materials Ensuring stakeholders have the relevant paperwork for meetings Developing a solid relationship with Clients Email management Ensure that billing cycles and credit control processes are upheld Please contact Sian Taylor at JM Legal for further information.

BD/Proposal Assistant/Executive for forward thinking City Law Firm £35,000-£45,000 This innovative City practice is seeking a talented Proposals Assistant/Executive to support the Proposals Manager with the writing, editing and project management of large, procurement-led pitches. An important part of the role will also be helping to maintain a central proposals library and the project management of smaller pitches autonomously. There will also be additional duties such as logging of pitches that come into the team on the firm's CRM system, ensuring that all relevant client documents and submissions are saved on relevant systems and proposals reporting. The role will suit a candidate who is passionate about creating first-class proposals in order to win business, and who is excited about playing a central role in high-profile projects involving stakeholders from virtually every practice area across the firm. A passion for writing, excellent proof-reading skills and a meticulous attention to detail is essential along with the interpersonal skills to build relationships and credibility with partners is essential. An opportunity for hybrid/remote working, and also to work 4 days per-week (pro-rated) if preferred. Please contact me immediately () for further information on this excellent opportunity!