Market leaders in legal ea/pa & business support recruitment

Client Administrator - Billing & Compliance - Award Winning Law Firm - Paying up to £27,000 My client is a London-based law firm who are known for their engaged and friendly manner, ensuring that they build long lasting relationships with not only their clients, but staff members alike. They currently have over 400 staff members and are seeking a Client Administrator to join their team. The role is part of a central team of 6 Client Administrators who are responsible for processing the firm's compliance and billing administration on client matters. The role includes playing a part in delivering on all routine and daily requests relating to compliance and billing processes for some of the most well known clients across the globe. Duties include: * Gathering initial documents according to the Compliance team's guidance documents * Liaise with the Compliance Team and Fee Earners * Conflict checks * Saving correspondence to the Client file * Producing draft engagement letters * Run the narratives from the system * Attend internal meetings * Printing the WIP reports and billing guides for the team * Closing files * Print billing letters

Recruiting for 2 Junior Legal Secretaries to work for a leading international law firm. The roles will be supporting various Fee Earners dealing with a multitude of tasks from audio and copy typing, diary and travel arranging and general administration. This is the perfect step up from an Administration Assistant role. You will provide support to an allocation of approximately 8-10 trainees in their practice area. You are responsible for the trainees' day to day administration support, as well as ensuring the trainees settle into their practice area by completing the onboarding process for each allocated trainee. You will be responsible for ensuring that all activities are carried out in compliance with the firm's policies and regulatory requirements. Printing, scanning, copying and filing Creating Bound Volumes Entering contacts cards into Outlook or Interaction Creating letters and making minor document amendments via Adobe PDF and the Microsoft package Document management including converting to PDF, collating PDFs, renaming, document compares - standard and Change-Pro Liaising with Document Production Unit (DPU), as appropriate, in order to support fee earners/"users" Working with data rooms, including printing/downloading Setting up FileShare sites, uploading/downloading documents Creating folders - indexes and labels Audio transcribing - digital and tape Attending meetings and taking minutes/action notes Providing full support on video conferencing using supported applications Supporting with the integration of new trainees into the team, general guidance on firm processes, arranging any equipment and ensuring full workstation set-up, scheduling introduction meetings with key personnel outside HR induction, and providing general advice on queries Handling internal and external post, including liaising with the mail room, as appropriate Saving and filing documentation using the firm's document management system Participating in the delivery of ad-hoc projects and tasks, as required Maintaining overall support through core administrative and communication activities Booking meeting rooms (London and overseas) Booking client entertainment (e.g. restaurants, tickets) Arranging domestic and international travel: flights, trains, hotels, taxis, currency, maps and liaising with the in-house travel provider, as required Requirements: Previous experience of working in a support/administrative support role, ideally from working within a professional services firm would be an advantage, but not necessary Good knowledge of Word, PowerPoint, Excel and Outlook Skills: Excellent organisation skills with strong attention to detail Strong collaboration and interpersonal skills Excellent communication skills, both verbal and written Excellent work ethic; proactive and motivated to learn Exceptional team player with an ability to work autonomously Willingness and enthusiasm to work with and support different groups within the firm, as required Understands the importance of the role and how this contributes to the firm and its strategy Qualifications: 5 A*-C GCSEs, including English and Mathematics CILEX or BTEC Administration qualifications are desirable, but not essential

Client Administrator - Compliance & Billing - Upto £27,000 plus benefits Working for a super-friendly law firm based in Canary Wharf To assist with Compliance and Billing matters across all legal departments. This role would suit a proactive and competent Administrator who can operate successfully in a pressurised and fast-paced environment working as part of a central team of Client Administrators. Responsibilities will range from processing bills and running narratives, to completing AML and conflicts checks for new clients. If you work for a law firm and have experience in both Compliance and Billing, and are looking for an opportunity to join a fun and friendly team, this is the role you want! Please contact me immediately for full information on the role!!

Recruiting for PA to support the Head of Business Development and Head of Communications for a leading US Law firm in the City Duties: Providing day-to-day administrative assistance to the Global Head of Communications and the Head of Business Development. Key aspects include managing their diaries, travel arrangements, visas and expenses. Supporting the two leaders with their key presentations and projects. Managing a number of key administrative tasks for the Communications and Business Development functions. These include organising and coordinating regular team meetings, helping to administer our systems and produce data for annual processes (e.g., evaluations) and taking responsibility for the various organisation charts. Taking responsibility and ownership for a small number of one-off communications and marketing projects (e.g., the production of a book, a pilot research project, wellbeing trainings). This includes substantive input on project planning and execution, scheduling interviews/meetings and managing timelines. Supporting regular communications processes, including new office openings and new partner promotions. Coordinating administrative tasks and projects for theBD marketing department, including: Acting as central point of contact for BD & Marketing queries from the team and the Firm Setting up new joiners on our systems, email distribution groups and be the point of contact for administrative queries from the new joiner and from the GTS access management team Preparing agreements for external consultants and arranging appropriate systems access Assisting with logistics for visitors, internships and work experience requests Organising the London office photo shoots and processing images for internal/external use Other responsibilities as required by management. This role would suit a Senior level Legal PA who wants to move away from working for Fee Earners and broaden their skill set !!

An innovative Law firm are looking to add to their vibrant London office. Salary up to £44,000 A highly respected and dynamic UK Law firm are looking to grow their Business Support team in the form of a full-time permanent Senior Legal PA to support the Head of their Family/Matrimonial practice group. They're seeking a highly competent Senior Legal PA/EA who will form a strong working relationship with the Head of Department and their team. Initiative and common sense are key, as well as the confidence to drive things forward. The purpose of the role is to deliver exemplary EA services covering a variety of legal and business support duties, enabling high level day to day operations across the team and contributing to the ongoing development of the firm's workflow processes and procedures. For an overview of the duties, please see below: Provide proactive EA management for the Partners and Department, ensuring all legal administration and support requirements are delivered promptly and executed to a high standard Provide high levels of customer service on all requests and projects Prioritise key tasks and advise time to achieve Schedule monthly team meetings Manage the department's iManage area Provide EA services as needed Ensure all team electronic and hard copy filing is managed in a timely and efficient manner, in strict accordance with the firm's procedures Ensure the firm's core processes are followed and support the team to operate consistently Be responsible for the smooth project management of team initiatives Liaise with Finance and Credit Control concerning the proactive management and reduction of aged WIP and debt. Proactively assist and manage the team's IT queries/issues Assist the Fee Earners with preparing Court bundles/Client bibles or other client related work Work with the PA Coordinator to ensure a consistent level of PA/Secretarial resource for the team Mentor Junior members of the team For more information, please don't hesitate to contact me.

An international law firm with a grasp on the technology and digital world are seeking 2nd Jobber Legal Secretary with around 18 months experience to support Associates within the growing Employment law department. The firm offer competitive benefits including 25 days holiday, working from home 50% of scheduled hours, pension, health care + much more! My Client, an International law firm based a short walk from St Paul's station are targeting Team Administrators / Junior Legal Secretaries with experience of supporting their own allocation of Fee Earners for a new Legal Secretary role in Employment law. Any area of law will be considered as you will learn the ins and outs of employment law including disciplinary and grievance procedures, high court employment claims from the employers and employees perspectives. Duties include: Diary management International travel arrangements Amending legal documents Client billing administration New client matter openings/closing Preparation of PowerPoint presentations Arranging client events and meeting s If you have at least 18 months experience, some of which you have supported your own allocation of Fee earners, then please get in touch immediately.

Legal PA working within Brands / Digital Media law - Cutting edge law firm in the West End of London! Great work life balance of 2 days working from home/3 days working in the office Some of the clientele include major fashion labels, high profile influencers and major names in the Music, Media & Entertainment industry! After continued success plus new globally known clients within the Media & Entertainment industry, my client is seeking a highly skilled Legal Secretary / PA to support 2 lovely Partners who require a PA with experience of working on lengthy, urgent Corporate documentation alongside extensive client contact, compliance and of course the standard PA duties such as diary/travel management and billing. Although initially a 6 month FTC, it has massive potential to go permanent for the right person as they are keen not to lose good staff members! Experience required: 3 years experience as a Legal Secretary / PA, dealing with Corporate documents Legal Secretarial qualification such as Ilex Level 3 Grace C or above in English & Maths GCSE If you feel you meet the above criteria then please get in touch immediately!

Legal PA - Brands / Digital Media for Leading Media & Entertainment Law firm in the West End with great work life balance of 2 days working from home/3 days working in the office Salary: up to £45,000 Location: West End My client is seeking a highly skilled Legal Secretary / PA with experience of working on lengthy, urgent Corporate documentation alongside extensive client contact, compliance and of course the standard PA duties such as diary/travel management and billing. Although initially a 6 month FTC, it has massive potential to go permanent for the right person as they are keen not to lose good staff members! Experience required: 3 years experience as a Legal Secretary / PA, dealing with Corporate documents Legal Secretarial qualification such as Ilex Level 3 Grace C or above in English & Maths GCSE If you feel you meet the above criteria then please get in touch immediately!

Legal PA (with Paralegal duties) - Tax & Wealth Planning educated to at least degree level and ideally with an LPC or CILEx qualification Responsibilities/Duties Extensive diary management including setting up meetings, liaising with clients and client advisors, booking flights, arranging visas / currency for fee earners and preparing their travel itineraries. Coordinating client file matter opening, closing and archiving/recalling documents. Drafting retainer letters. Managing "pending" matters. Diarising chasers and corresponding with clients to return documents or proceed matters Raising monthly invoices, liaising with accounts and chasing unpaid invoices and signed retainer letters. Collecting and filing client ID for compliance purposes. Administration of probate matters in accordance with Tax Group probate policy and maintenance of probate spreadsheets. Drafting and witnessing the execution of wills and related documents using the automated system. Drafting LPAs, cohabitation agreements, nominee agreements and other tax documents. Audio and copy typing correspondence to clients and third parties. Updating contact information on InterAction/Outlook. Proof reading documents. Booking international travel arrangements for conferences, meetings, seminars and dealing with expenses and petty cash claims. Provide general assistance to the group Tax & Wealth Planning Professional Support Lawyer(PSL) to organise department training and on updating and drafting group procedures. Assist with arranging and preparing for internal training to include dealing with room bookings and event coordination. Arranging, co-ordinating and attending conference calls. Producing Excel and Power Point documents as required. Note taking in meetings and producing attendance notes. Attending regular internal "update" Tax meetings on specific matters and maintaining "action points" lists. Attending external know-how seminars and provide feedback. Dealing with daily post and scanning correspondence to the DMS. Dealing with accounts requests (cheques, BACS, etc.). Recording referrals. Reviewing and updating brochures. Coordinating with other PAs in the tax and wider Private Department. Ad-hoc duties where required, including but not limited to; arranging team social events and BD events for fee-earners. Skills/ Attributes Educated to at least degree level. Ideally LPC or CILEx qualified. Previous Paralegal or administrative experience working within a law firm/professional services environment. Detail oriented with an ability to type quickly and accurately. Strong organisational and planning skills with a flexible, positive 'can-do' approach to work. Ability to effectively manage own workload and prioritise workload effectively. Ability to communicate effectively with people at all levels. Excellent telephone manner. Ability to work independently and as part of a team. Personable and confident, able to build relationships with partners and clients. Resilient and calm under pressure. Pro-active and takes initiative. Strong client service orientation and proactive problem-solving skills. Proficient with Word, Excel and other Microsoft Office applications.

Commercial Property Legal Secretary - friendly UK Law firm with beautiful, modern offices in the City. The salary range is between £35-38,000 so this could the perfect role for someone who has burgeoning Commercial Property experience but is looking to progress their Legal Secretary career to the next level at a top performing practice. A well-established, down to earth Law firm with an 'open door policy' is offering you the opportunity to join their flourishing Construction/Commercial Property team. Based in the centre of the City within easy reach of Liverpool/Fenchurch/Cannon Street, London Bridge and Blackfriars, the location is ideal. As for their offices, they're something to behold! This Legal Secretary will support a range of fee earners, including Partners, and therefore someone who has the knowledge and experience to quickly and succinctly integrate themselves within a new team will be of huge benefit to the firm. Usual secretarial duties apply and a familiarity with the land registry portal will be beneficial. That said, the firm are incredibly supportive and will do what they can to help you settle in. The ideal Legal Secretary PA will have current and up to date Construction/Commercial Property or Real Estate experience from a local or private practice law firm. Please apply today if you feel you are suitable - you will not be disappointed by this excellent firm.

Another fantastic opportunity has arisen for a Legal Secretary/PA at one of the world's highest grossing US Law firms based in the City. Salary is up to £47,000 with an incentivised benefits package. Working in a busy, but not hectic environment, you will work across the Corporate department, supporting a mixture of Fee Earners from Partner to Trainee. That said, the benefits of working for a firm of this size are a high degree of involvement for the individual and a great team ethic amongst the employees. Add into the mix a much-heralded department with a fantastic team ethic and you'll thrive. Previous experience within a law firm is imperative, ideally a US one too. As for Legal knowledge, a good understanding of Corporate Law is essential although strong Litigation/Arbitration will be considered as your skills are very much transferable. The role requires excellent secretarial, IT, administrative, organisational and personal skills. Good communication and 'soft' skills are a must due to the size of the firm and level of client involvement. Private Practice Law firm experience is essential for this role - please do not apply if you do not have this.

Legal Secretary - Corporate Law (US LAW FIRM) - up to £47,000 This is amazing opportunity to progress with your career at a leading US law firm in the City who have a superb reputation. POSITION OVERVIEW Performs a variety of secretarial duties for attorneys to whom assigned according to established policies and procedures. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters. JOB RESPONSIBILITIES  Follows the Firm's established document processing methods and procedures, creates, spell checks, edits and proofreads work product to ensure accuracy and completeness.  Transcribes from tapes, handwritten materials and/or dictation.  Organises and prioritises telephone calls, mail, documents and projects.  Reads and deals with incoming mail. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery.  Schedules and organises activities such as meetings, conferences, travel and departmental activities.  Establishes and maintains calendar and deadline reminder systems.  Maintains filing and records management systems.  Opens new files, maintains all client and general files. Conducts periodic review for possible storage of older files; prepares files to be closed.  Utilises the Firm's computer systems and software applications.  Prepares legal documents and provides administrative support for partners and attorneys to whom assigned.  Exercises discretion and judgement, prioritise effectively and often handle requests from multiple functional areas and external parties.  Observes confidentiality of attorney-client relationship.  Works closely with administrative support staff.  Ensures that attorney time sheets are dealt with in a timely manner.  Performs overload typing, filing, photocopying, as requested by other attorneys.  Other related duties and projects as required.

Residential/Commercial Legal Secretary - Paying up to £41,000 + Hybrid/WFH Opportunities A highly successful Law firm, who have been advising Clients for over 300 years are seeking an experienced Residential/Commercial Legal Secretary to support two Partners within their friendly team. The firm is a multi-serviced Law firm, who have a wealth of Clients across the globe. They treat their staff members with the same respect as their Clients and have a vibrant working environment to reflect this. The role itself includes duties such as: * Diary management * SDLT returns * Completions * E Services/Land Registry * Liaising with their global Clients * Arranging meetings * Billing * Acting as their right handed person Please feel free to contact me should you wish to view the full JD and or have a confidential discussion.

Legal PA Secretary - Probate Law for a leading law firm in the City - £42,000 Duties and Responsibilities: Acting as a first point of contact on behalf of the fee-earners, fielding calls, emails, correspondence and meeting requests (both internally and from clients), responding on behalf of the fee-earner, if appropriate. Full proactive and advanced calendar management for assigned fee-earners, including scheduling calls/meetings (ensuring all supporting papers/information are available for each meeting), looking ahead and following-up as needed to ensure best use is made of fee-earners time). Ensuring the fee-earners working on the case are fully prepared for all client meetings by collating required information (and input from others), preparing background information and notes as needed, supporting the follow-through of action points etc. To work with the client lead Partner/Legal Director and BD team to plan and deliver the Client Care programme, including meetings, mailings and events and to co-ordinate and share client related news searches. To develop a strong working knowledge of the Firm's billing systems, including processes, IT systems and specialist support available internally, to support the fee-earners in being able to prepare and issue timely and accurate bills to clients. Supporting fee-earners with monitoring and addressing unpaid bills, liaising with Credit Control as required. To co-ordinate the WIP lists and billing on behalf of Partners/Legal Directors, including liaison with billing team. Pro-active monitoring of time and bills against the estimate. To support fee-earners in the smooth running of the client/matter lifecycle, following documented procedures, and working closely with internal client on-boarding and compliance specialists to ensure all required information/documentation is obtained, issued and correctly stored on the Firm's systems. This will involve pro-actively chasing fee-earners and their clients for any missing information as well as full management of client files etc. Organising business breakfasts, dinners or smaller events and assisting fee-earners with expenses. Researching company/client information and biographies. Logging referrals and contacts to interaction and management of Interaction lists. Full management of travel and expenses for assigned fee-earners, ensuring business travel is booked via the Firm's in-house provider. This will include both routine and more complex travel arrangements, ensuring that fee-earners are provided with full itineraries, supporting materials and that business expenses are captured, approved and processed for payment in line with policy. Ensuring all documents are maintained and filed in line with the Firm's electronic and hard copy filing protocols. Prepare, amend and proofread documents (e.g. letters, reports, attendance notes, memos, emails, pitches, presentations, articles etc. ensuring these are produced to the required standards and in line with House Style, and that they are retained and filed accurately. If hired within the team, collaborating with Administrative Assistants to ensure that they provide support with filing and archiving, scanning, photocopying, updating contacts on Interaction and arranging couriers etc. Working closely with internal document/presentation experts for more specialist tasks, such as the preparation of longer or more complex documents, pitch/presentation materials etc. Liaising with other internal departments to obtain specialist input as needed, taking ownership of issues and following up where appropriate. Skills/Experience: Previous experience gained in an administrative role supporting a team in a similar professional services environment (ideally legal). Strong time management skills; will need to juggle a number of tasks at any given time, plan ahead, and have the ability to re-prioritise and adapt to changes in requirements. Previous experience managing calendars for multiple individuals, with the ability to apply judgement and common sense to ensure the best use of people's time is made, and that any potential diary clashes are pro-actively identified and addressed. A flexible approach to work: able to respond positively and willingly to changes to requirements, schedules, work required etc. Organised and methodical, and able to operate effectively within structured work processes, in particular, with compliance/quality control frameworks. Well-developed interpersonal skills, with the ability to work effectively with a range of people and working styles. A strong team player, willing to take on work for additional fee-earners and/or help with other tasks as needed in order to meet the needs of the business. Able to communicate effectively, with warmth and professionalism, to clients and colleagues both orally and in writing, including drafting business emails/correspondence. High levels of discretion, with the ability to deal effectively with sensitive or confidential information.

Remote Document Production Specialist Salary up to £40,000 - fully remote position, working from home or wherever you like! One of the UK's longest standing Law firms are looking to add to their Document Production Centre. The firm continue to make waves within the market and are very much leaders in their field boasting a diverse client base across the globe. Initially a 6-month contract, this Document Production Specialist position is working 3.00-11.00pm and the successful candidate will benefit from their modern approach by completing this role on a remote basis. For an overview of the duties, please see below: Producing legal documents to the highest standard of accuracy within the deadlines required. To help with the prioritising of workflow and keeping fee earners and partners informed of any possible delays or difficulties. Incorporating the firm's house style into all documents. Creating, amending and converting documents for all departments as required. Providing support and advice on document production throughout the firm. Accurately creating and amending documents in word, powerpoint and excel to specific deadlines. Log and prioritise work when necessary. Ensure work produced to deadlines and liaise with fee-earners if problems occur. Take responsibility for own work and enjoy working in a team environment, with the other Document Centre Operators. Producing legal documents to the highest standard of accuracy within the deadlines required. If you are a Document Production Assistant, Operator or already a Specialist with experience gained in a Private Practice Law firm then please get in touch if this sounds of interest or if you know of anyone who's looking for this type of role.

Legal PA (1:1) to a Partner who specialises in Commercial Litigation for a leading Law firm in the City - £42,000 Duties and Responsibilities Acting as a first point of contact on behalf of the fee-earners, fielding calls, emails, correspondence and meeting requests (both internally and from clients), responding on behalf of the fee-earner, if appropriate. Full proactive and advanced calendar management for assigned fee-earners, including scheduling calls/meetings (ensuring all supporting papers/information are available for each meeting), looking ahead and following-up as needed to ensure best use is made of fee-earners time). Ensuring the fee-earners working on the case are fully prepared for all client meetings by collating required information (and input from others), preparing background information and notes as needed, supporting the follow-through of action points etc. To work with the client lead Partner/Legal Director and BD team to plan and deliver the Client Care programme, including meetings, mailings and events and to co-ordinate and share client related news searches. To develop a strong working knowledge of the Firm's billing systems, including processes, IT systems and specialist support available internally, to support the fee-earners in being able to prepare and issue timely and accurate bills to clients. Supporting fee-earners with monitoring and addressing unpaid bills, liaising with Credit Control as required. To co-ordinate the WIP lists and billing on behalf of Partners/Legal Directors, including liaison with billing team. Pro-active monitoring of time and bills against the estimate. To support fee-earners in the smooth running of the client/matter lifecycle, following documented procedures, and working closely with internal client on-boarding and compliance specialists to ensure all required information/documentation is obtained, issued and correctly stored on the Firm's systems. This will involve pro-actively chasing fee-earners and their clients for any missing information as well as full management of client files etc. Organising business breakfasts, dinners or smaller events and assisting fee-earners with expenses. Researching company/client information and biographies. Logging referrals and contacts to interaction and management of Interaction lists. Full management of travel and expenses for assigned fee-earners, ensuring business travel is booked via the Firm's in-house provider. This will include both routine and more complex travel arrangements, ensuring that fee-earners are provided with full itineraries, supporting materials and that business expenses are captured, approved and processed for payment in line with policy. Ensuring all documents are maintained and filed in line with the Firm's electronic and hard copy filing protocols. Prepare, amend and proofread documents (e.g. letters, reports, attendance notes, memos, emails, pitches, presentations, articles etc. ensuring these are produced to the required standards and in line with House Style, and that they are retained and filed accurately. If hired within the team, collaborating with Administrative Assistants to ensure that they provide support with filing and archiving, scanning, photocopying, updating contacts on Interaction and arranging couriers etc. Working closely with internal document/presentation experts for more specialist tasks, such as the preparation of longer or more complex documents, pitch/presentation materials etc. Liaising with other internal departments to obtain specialist input as needed, taking ownership of issues and following up where appropriate. Skills/Experience Previous experience gained in an administrative role supporting a team in a similar professional services environment (ideally legal). Strong time management skills; will need to juggle a number of tasks at any given time, plan ahead, and have the ability to re-prioritise and adapt to changes in requirements. Previous experience managing calendars for multiple individuals, with the ability to apply judgement and common sense to ensure the best use of people's time is made, and that any potential diary clashes are pro-actively identified and addressed. Organised and methodical, and able to operate effectively within structured work processes, in particular, with compliance/quality control frameworks. Well-developed interpersonal skills, with the ability to work effectively with a range of people and working styles. A strong team player, willing to take on work for additional fee-earners and/or help with other tasks as needed in order to meet the needs of the business. Able to communicate effectively, with warmth and professionalism, to clients and colleagues both orally and in writing, including drafting business emails/correspondence. Previous experience using bespoke in-house systems (e.g. client contact databases, matter management systems, billing systems etc.) with the willingness and potential.

Resourcing Executive with a focus on the entire Partner recruitment experience based in stunning offices in one the most picturesque locations in London. I am keen to speak to candidates with at least 2 years in-house or agency legal recruitment experience. Salary up to £45,000 benefits: 25 days holiday, Private medical insurance, Dental insurance, Subsidised gym membership and more! Hours: 9:30am - 5:30pm - Has the option to work 4 days a week if this would suit you better!! A global Law firm situated in the City are seeking a Resourcing Executive to bolster their Talent Management & Development department with a focus on Partner recruitment. Key responsibilities: Manages the operational day to day resourcing activity Scheduling interviews, drafting recruitment briefings, liaising with agencies and managing the on boarding of new joiners Assisting/organising the Partner on boarding and induction process Ensures that Inclusion & Diversity is woven into every aspect of the service Manages employee life cycle If you have 2 years experience within a legal recruitment role then please apply immediately!

Commercial Real Estate Legal Secretary - Top Tier Law Firm - Paying up to £38,000 One of the leading Law firms is seeking an experienced Commercial Real Estate Legal Secretary, on a 6 month FTC basis. Their distinctive market position is founded on their 'one team' approach. They fully acknowledge that their people are the key to their success, which is why they seek to recruit and retain the most talented individuals in their practice. This is an excellent opportunity to join a superb Law firm with a Global reach. You must possess strong recent experience of supporting Fee Earners within a Commercial Property team. The role is supporting Partner level and the duties include: * Creating and amending Legal documents * Diary management * Arranging meetings, travel, events and reservations * Submitting expenses * Liaising with Clients Contact for further information and or the full JD. Please only apply if you have recent Commercial Real Estate Legal Secretarial experience and have supported Fee Earners within a Law firm.

Legal Secretary - Real Estate initially on a 6 month contract for a leading law firm in the City. This role will be working in the Real Estate department where the core practice areas include construction, development and urban regeneration, fashion and retail, investment, planning and environment, residential, dispute resolution, finance and taxation. Duties and Responsibilities: * To provide comprehensive support to allocated Fee Earners. * To provide all aspects of general administrative support including, but not limited to, diary management, travel planning, expenses, maintenance of calendars, contact lists, management of client files and folders, filing, photocopying, arranging couriers and updating contacts on Interaction. * Administrative duties including maintenance of the client database, opening case files, file maintenance and archiving, sorting incoming and outgoing post. * Proactive and advance monitoring of fee earner diaries, reminding fee earners of diary commitments and taking responsibility for ensuring that they have all supporting paperwork and information for each meeting or appointment. * Maintain extensive and complicated billing records, prepare billing guides and assist with the monthly billing process, liaise with credit control regarding outstanding / unpaid bills. Also maintain and update Client Matters and spreadsheets. * Overseeing and prioritising incoming email, post and voicemail when fee earners are out of the office, acknowledging receipt and responding on behalf of the fee-earner, if appropriate. * Prepare and type, proofread and amend documents, either from dictation, general instruction or by personal drafting. Documents will include letters, reports, attendance notes, memos, faxes, and emails, ensuring that all copies (electronic and paper) are retained and filed accurately. * Any other reasonable administrative duties such as faxing, filing, scanning, emailing and photocopying or duties directed by the fee earners. * Opening and closing of files including completing conflict checks, preparation of client engagement letters, collating all the relevant information required and updating client files regularly. * Ensuring documents and records are stored appropriately, including ensuring filing and e-filing is up to date and accessible. * You will be the first point of contact for clients and have regular communication with them (taking messages, arranging meetings etc.), so should demonstrate professionalism, diplomacy and sensitivity in all your communications. * Liaising with support departments to resolve problems on fee-earner's behalf, taking ownership of the issue and following up where appropriate. * You may also be involved in other administrative activities both for your fee earners and others as required, including helping other administrators and personal assistants/secretaries during busy periods, and to cover absences from work. * Managing communication with numerous internal and external constituencies. * Orchestrating meeting arrangements with colleagues and external parties including coordinating external visits and conference calls. * Coordinating domestic and international travel logistics. * Preparing documents and presentation materials in Word, Excel, and PowerPoint. * Preparing briefing notes/packs for client meetings. * Maintaining Excel-based databases. Skills /Experience * Strong PA experience. * A "can do" attitude and willingness to take on additional tasks and assist others when required. * Ability to work with all levels of management and handle all responsibilities with a high level of diplomacy, discretion and professionalism. * Strong drafting skills. * Excellent organisational, communication and administrative skills. * Resilient and ability to work under pressure, prioritise, multi-task and balance various work requests. * Ability to work in a fast-paced and demanding work environment. * Excellent attention to detail with a near perfect standard of accuracy. * A willingness to take on additional tasks and assist others when required. * A systematic and methodical working style - able to establish and develop efficient business processes. This role would suit an immediate starter so please get in touch asap !!!!

HR Operations Assistant - Elite US Law Firm £31,000 plus excellent benefits package This is an excellent opportunity for an HR Administrator with 1-2 years from a Legal environment to join one of the elite US law firms in their busy, innovative HR team supporting an experienced HR Operations manager. Ideal for someone looking for true progression in their career, you will work alongside experienced Senior HR Coordinators to ensure the smooth running of the department. You will be dealing with: HR Systems Benefits Payroll General Administration (HR Ops) You will also possess previous knowledge of HR Systems, and excellent general IT skills, alongside excellent communication and interpersonal skills. For more information on this excellent opportunity, please contact me immediately!!

An innovative Law firm are looking to add to their vibrant London office. Salary up to £44,000 A highly respected UK Law firm are looking to grow their Business Support team in the form of a full-time permanent Executive Assistant to support their Family/Matrimonial practice group. They're seeking a highly competent Senior Legal PA/EA who will be able to support the Partner and team, during a particularly busy time for the group. Initiative and common sense are key, as well as the confidence to drive things forward. The purpose of the role is to deliver exemplary EA services covering a variety of legal and business support duties, enabling high level day to day operations across the team and contributing to the ongoing development of the firm's workflow processes and procedures. For an overview of the duties, please see below: Provide proactive EA management for the Partners and Department, ensuring all legal administration and support requirements are delivered promptly and executed to a high standard Provide high levels of customer service on all requests and projects Prioritise key tasks and advise time to achieve Schedule monthly team meetings Manage the department's iManage area Provide EA services as needed Ensure all team electronic and hard copy filing is managed in a timely and efficient manner, in strict accordance with the firm's procedures Ensure the firm's core processes are followed and support the team to operate consistently Be responsible for the smooth project management of team initiatives Liaise with Finance and Credit Control concerning the proactive management and reduction of aged WIP and debt. Proactively assist and manage the team's IT queries/issues Assist the Fee Earners with preparing Court bundles/Client bibles or other client related work Work with the PA Coordinator to ensure a consistent level of PA/Secretarial resource for the team. If you've got what it takes and want to add a hugely reputable firm that's FUN to work at then please do not hesitate to contact me.

Junior Trademark Secretary - This position will be working closely with the Trade Mark Team Leader Secretary assisting them and supporting one Fee Earner as well as working with a team of five other Trade Mark secretaries. You will be required to: Produce standard letters, file notes, memos etc. (in accordance with the firm's style) Print off deadline list for Fee Earners Be proficient in Word, PDF Docs and Microsoft Outlook packages - Inprotech experience and experience of document management system advantageous, but not essential Able to produce work from dictations and also from manuscript documents E-filing is an important part of the role as there is generally a high quantity of this, and the secretary will therefore be expected to deal with this on a daily basis Monitoring EU publications Processing invoices received Sending invoices and dealing with invoice queries Assisting with deadline reminders Diary management Filing email correspondence to relevant DMS folder Processing fee earners' expense claims Assisting with arranging travel when necessary Other ad hoc duties as and when required Once fully trained the successful candidate will also be required to assist the Trade Mark paralegals with reporting of all applications, producing standard letters, routine forms, routine trade mark searching, presentation of results, standard prosecution reporting including; filing receipts, EU search reports, acceptances, publication letters and registration certificates. Full training will be given where necessary.

Junior Legal Secretary - IP/Trade Mark Are you currently working for a Law firm, as an Administrator, and seeking that next step in your career? This could be that exact opportunity for you - My Client is a Tier one international Law firm who are looking for a Junior Legal Secretary to support their own allocation of Fee Earners. This role will work closely with the team leader, who will be on hand to provide support and guidance with a view to allowing the successful Candidate to flourish within the role. The firm will also offer financial support for the CITMA qualification, should the Secretary wish to do so. Main duties include: * Creating and amending Legal documents * Digital dictation * Assisting with invoices * Diary management * Arranging travel * Processing expenses Please contact Sian Taylor, for the full JD and or further information.

Film and TV Legal Secretary - Paying up to £45,000 Do you want to work for a Law firm that pride themselves on creating an excellent working environment for their employees? My Client is seeking an experienced Legal PA to join their well-established Film & TV department. For them, it's not just about providing award-winning, cutting-edge advice it's about taking the time to develop exceptional working relationships with their Clients but also their staff members as they are strong believers in making their staff members happy who will in turn make their Clients happy. They really are flexible, personable and have moulded their Business Strategy around helping their staff members and Clients succeed. They are now seeking an experienced Legal PA to join their Film & TV department. Responsibilities include: Diary management including making appointments, organising meetings. Proactive Client liaison. Creating and amending Legal documentation and correspondence to a high standard. Organising transport, accommodation and related documentation for international travel as required. Prepare client registration documents, engagement/assignment letters, conflicts checks, money laundering and audit Letters, with direction from Partner/Fee Earner. Requirements include: Experienced Legal Secretary/PA with a minimum of 5 years' experience of working within a Law firm. Sound technical skills in the following areas: Microsoft Office 2010 IT skills - Word, Excel, PowerPoint, Publisher, Outlook For the full Job Description and further information, please contact Sian Taylor at JM Legal PLEASE ONLY APPLY IF YOU HAVE THE RELEVANT EXPERIENCE

Executive Assistant - Corporate - West End Law Firm - Paying up to £46,000 My Client, an award winning Law firm, are seeking an Executive Assistant to join their friendly and supportive Corporate team. This leading law firm with their highly respected reputation have plans for future growth. This role will be based within their Corporate department who provide exceptional standards of service which has seen them become a trusted adviser in all areas of corporate law. Exceptional levels of initiative, organisational skills and client focus are key requirements and the role requires a broad range of skills in client communications, practice management and billing. Duties Include: * Regular planning with lawyers to review and assist with client work * Active diary management and gate-keeping, including coordinating complex travel and resource requirements. * Coordinating meeting requirements (room bookings, attendee invitations, resources). * Preparing information packs (booking flights, hotels, transfers, maps, client information, itinerary). * Monitoring and managing inboxes, using initiative to re-route or prioritise, and action or draft response for review in order to reduce volume. * Communicating with clients directly, screening calls and providing responses, including directing enquiries/requests to more appropriate areas in the firm. * Attending client meetings when required to reinforced business contacts and take actions points for follow up. Requirements: * Previous experience as an Executive in a law firm and preferably within Corporate Law. Please do not apply unless you meet the requirements. Contact Sian Taylor at JM Legal for further information.

Commercial Real Estate Legal Secretary - 6 Months FTC - Paying up to £35,000 My client is a West End-based law firm who are known for their engaged and friendly manner, ensuring that they build long lasting relationships with not only their clients, but staff members alike. They currently have around 300 staff members and are seeking a Commercial Real Estate Secretary to join their team on a 6 month contract basis. The team is one of the largest practices in the market, with over 90 lawyers and has an outstanding reputation for delivering high quality and seamless service to the clients. Furthermore, this service is all provided by the team collectively whereby the Partners fully appreciate that the support members are essential to their continued success. Significant legal secretarial expertise as a commercial real estate secretary ideally gained at partner level within a London law firm. Experience of providing a polished secretarial service and administrative support to a busy team of allocated fee earners. Ability to prepare, edit and proofread all documents, house style and non house style, either from dictation, general instruction or by personally drafting with fastidious attention to detail and focus on quality. Experience of managing and organising Outlook; inboxes, calendars and contacts, reviewing and forwarding internal and external mail, e-filing and all general maintenance of client files and folders. Experience of maintaining routine billing, billing guides and financial records, prepare and closely assisting with all aspects of the bill production process. Legal Secretarial Commercial Real Estate experience, gained within a Law firm is essential.

Senior Private Client Legal Secretary - Circa £40,000 My client, a firm based in the City, with a rich history are seeking a Senior Private Client Legal Secretary to join their well established firm. They look to be the market leader in their chosen area of expertise, advising clients on the contentious and non-contentious legal, business and personal issues they face. They are looking for an extremely organised and proactive Senior Legal secretary to provide a high level of professional support to the fee earners and the department. Responsibilities: * Effective and proactive diary management * Effective communications with clients and Fee Earners * Maintains up-to-date knowledge and understanding of Fee Earner's matters to enable support * Arranges travel and any other activities on behalf of others * Creates typed work of a high quality, formatting in accordance with house style, with accuracy * Makes effective use of the Document Management System * Creates new documents from the Firm's templates * Proof-reads all documents for spelling, grammar and sense, querying wording where appropriate * Proactively uses initiative to compose and send correspondence, on behalf of Fee Earners PREVIOUS PRIVATE CLIENT SECRETARIAL EXPERIENCE (IN A LAW FIRM) IS ESSENTIAL.

Team Executive - Commercial - Paying up to £35,000 My Client, an international leading Law firm who are based in an ideal part of the City, are seeking a Team Executive to join their innovative Commercial department. Not only does the department include Fee Earners who are known across the globe for their depth of industry knowledge, they also offer full encouragement to their support staff throughout their career development. The role itself is supporting a team of Fee Earners and some of the duties include: Diary management Scheduling appointments Assisting with Client events Creating and amending Legal documents Preparing documents for meetings Liaising with Clients Billing Gate keeping Please contact me for further information/the full JD.

New Receptionist / Administrator required for friendly, boutique law firm a stones throw from Cannon St. Salary c£29,000 Hours: 8:30am to 5:30pm Monday to Friday Duties include: * Notifying appropriate people that a visitor has arrived to see them * Keeping track of visitors arriving for appointments and when they leave the building * Answering phone calls and responding appropriately to the caller's needs * Set up meeting rooms for client meetings eg. Pens, paper, water etc., * Book Couriers, taxis, restaurants * Distribute post and mail any evening post * Organise refreshments eg. Teas/coffees, breakfast, lunch for meetings * Organise team lunches * Organise Summer and Christmas Team parties * Assist BD Manager with client seminars and SO seminar * Organise flights for overseas travel * Organise weekly shop for delivery on Monday * Assist IT coordinator in the setting up of meeting rooms for seminars and client meetings * Daily kitchen tasks: ie. clean coffee machine, empty dishwasher, replenish kitchen and fridge - ensure Kitchen is tidy. · Daily: ensure photocopier areas stocked for the evening eg. paper, staplers, etc If you have at least 1 years experience in a Reception role, ideally in London, please apply immediately!

EA / PA role working for a Law firm who represent the rich and famous working in International/Media/Commercial Litigation law. This role would suit an experienced general all rounder who wants to roll up their sleeves and get fully involved with the work. To provide day to day administrative support to the fee earners including assisting with preparation of trial bundles and legal research where necessary. To work as a team member with the fee-earners and other support staff and to be available to assist in other departments as requested with the above tasks or any other reasonable requests for assistance. This is working for a law firm who are extremely well known and respected with a huge client base of celebrities therefore, discretion is required at all times. So if you want an interesting and varied role working for a law firm who deal with clients that you would only ever read about in the papers and see on tv, then step forward and apply now !!!

Our client is a very well know international practice who have literally boomed during the last quarter. Their planned expansion out of the pandemic has led to continuous demands for Legal PA/Secretaries at many levels. This particular role assists a partner and a number of associates across a broad base of corporate law. The ideal legal PA will demonstrate at least three years City based corporate legal PA experience coupled with exemplary Legal PA skills and the drive and desire to join a team who enjoy being rewarded for their efforts and can look to a comprehensive career enhancement structure for ambitious Legal PA's and business services staff in general. To £47,000 to start is offered coupled with a whole host of benefits, financial incentives and enhancements and superb on site facilities. Hybrid working is currently offered on a 3:2 ratio.

Commercial Property Legal Secretary at one of London's best Law firms Commensurate salary up to £45,000 Based in beautiful offices in the West-End, this firm offers an inclusive environment, a hardworking yet supportive team ethos and a clear structure for progression make this a truly unique Law firm that any Property Legal Secretary would want to work for. After undergoing steady expansion throughout the course of the year across various departments due to increased workload, they are now looking to recruit a Legal Secretary in their Commercial Property team. Having placed Legal Secretaries at this firm previously, I have it on good word that the fee earners are all approachable and likeable so if you are upbeat and enthusiastic then you'll fit in well. Now for the role itself… This Property Legal Secretary role is supporting an assortment of fee earners. If you've been working in a busy Commercial Property team at any level they'd been to hear from you. Please see below for a list of the duties involved: Responsible for a wide range of tasks To provide an effective, timely and efficient service to the firm's clients Communicate with clients of the department in a professional and courteous manner Responsible for ensuring that all typing, both digital and copy, are completed within the required time frames. Ensuring that all files (both paper and electronic) are maintained and up to date at all times, to include opening and closing of matters and filing relevant documents Obtaining billing guides and preparing draft bills (with fee earner input) Managing queries from clients and others to assist the fee earners. Managing fee earner's diaries on a daily basis, including organising and scheduling meetings, appointments, arranging lunches etc. Organising file reviews for the department and working with Risk & Compliance to ensure deadlines are met. Assist fee earners in arranging and booking various training courses by completing training requests, booking individuals on courses, requesting payment from Accounts etc. Archiving and retrieval of files as and when required. General administrative duties including raising cheques, completing client creation slips, filing, collecting deliveries from Reception etc. Support the larger team by assisting in any overflow of outstanding secretarial work To ensure excellent service standards and maintain high client satisfaction Please contact me for more details.

Overnight Legal Document Production Specialist - 11.30pm-6am Superb US Law Firm - Salary up to £52,000 This role will provide high quality secretarial and document support to partners, associates and trainee solicitors overnight. The successful candidate will provide a reliable, efficient, calm and friendly service. Main duties: Creating and amending complex Word documents, PowerPoint presentations, Visio charts, Excel spreadsheets and comparing documents; Creating and formatting styles, working with automatic cross referencing and using the firms house style and editing document with DocXtools; Providing fast and accurate typing; Proofreading with a high level of accuracy; Working as a team with Document Processing in the US and overtime secretaries in London to ensure the timely completion of work; and Communicating with internal and external clients and professional contacts by telephone and in person, requesting necessary information and setting clear expectations around deadlines. Requirements: At least five years' proven experience in corporate legal or banking industry in a document production role; Advanced knowledge of Windows 2010, Office 2016 (Word, Excel, PowerPoint, Visio and Outlook); A self motivator able to handle multiple responsibilities and take initiative; and Strong organisational and time management skills. Please contact me immediately for more information!!

The role of a Patent Administrator is a pivotal one to this firm. It is a demanding job with a great deal of responsibility, requiring common sense, diligence and attention to detail at all times. The role requires good people skills as it involves working closely with other staff, including fee earners, other patent administrators and support staff. There is also a great deal of direct contact with clients and associates. At all times, we expect our Patent Administrators to work in a manner that conveys their professionalism and reflects the fact that they are a key part of the firm and the service the firm provides. Duties include, but are not limited to the following and once training has been given should be able to be carried out with only occasional assistance: Standard Correspondence & Correspondence Management Understanding what correspondence is required and either providing the IPT-generated standard letters or fee earner-specific (ad-hoc) letters where appropriate. Draft letters, emails and other correspondence for fee earner to check prior to sending. Look up client information and prepare documentation using IPT as per fee earners instructions. copy typing and amendment of but not exclusively: E-mails Letters Specifications Maintain files electronically using our document management system. Formalities / Due Date Management / Inprotech Managing formal matters such as the documents required (see below) on filing or grant (translations, Power of Attorneys, assignments etc), including collating documents to be signed, forwarding them for signature with clear instructions, monitoring deadlines, chasing the signed documents and forwarding them on receipt, and involving the fee earner only when there is a problem. Preparing various Patent Applications and Formalities documents including updating of Inprotech (IPT) where necessary. Reviewing and managing short, medium and long term deadlines with fee earner(s), including identifying where reminders or extensions are required. Actioning incoming electronic post in EPO mailbox. Update IPT with dates to be monitored from any correspondence received. Clear deadlines on IPT once application filed/formal information completed.. Enter new and miscellaneous patent and design files onto IPT. Enter filing dates, forms and documents filed on new cases, diarising fees as necessary. Report patent publications to clients, entering relevant details into IPT and diarising appropriate due dates. Abandon pending patent and design records as instructed by fee- earners. Check grant certificates before sending to clients. Update IPT with regard to EPO & EUIPO fee instructions (those paid and those awaiting payment). Ability to do all routine actions eg. Instruct payment of EP fees through EPOline, needing only occasional assistance for unusual actions. General updating of records system as required, including but not limited to recording changes of name, assignment and references. Draft correspondence for reporting foreign Patent and Design publications/communications to clients. Processing of Foreign filing receipts and diarising/entering of subsequent post filing due/completion dates. Validating EP cases Worldwide; obtaining translations of specifications and claims where necessary. Liaising with the Renewals Department as necessary. Client-specific knowledge Updating and checking various client databases and email systems as per their requirements, including uploading of correspondence, monitoring deadlines, invoices etc. Produce due date reports for specific Clients. Invoicing Preparation of invoices, (credit and debit notes) Adjusting WIP, including adding items and reducing or removing items, applying client-specific discounts, presenting information according to any client-specific requirements, etc. Assisting the fee earner with managing WIP eg. by noting incoming Foreign Agent invoices. PA-type Tasks Arrange meetings, travel and itineraries for those fee earners who require such assistance. Manager caseload including due date list, reminders, monitoring D/is Liaise with clients eg. respond to emails and take telephone messages in the absence of fee earners. Provide cover/support other Patent Administrators Route post upon receipt to the appropriate fee earner. Maintaining CRM system with client information. Any other duties a Partner, Fee Earner or senior member of staff may reasonably ask you to carry out.

Leading law firm in the heart of the West End of London are seeking a Post-completion Administrator - Residential property Salary up to £26,000 Location: Mayfair Hours: 9:30am - 5:30pm Duties include: Updating and organising Excel spread sheets Drafting SDLT returns, submitting SDLT and payments, HMLR applications and NHBC activation. Maintain accurate data on system in relation to client matters Liaise with clients by telephone and in writing, offering clear and concise information Write letters and emails to clients confirming registration and providing updated financial statements Sending documents to clients or Bank post completion Experience required: Atleast 1 years experience within a administrative role in a legal environment, ideally within Residential Property

Billing & Compliance Administrator for busy West End based law firm! The role is part of a central team of Client Administrators who are responsible for processing the firm's required compliance and billing administration on client matters. Duties will include completing conflict checks and also anti money-laundering checks, in addition to processing the billing for the team, and all associated administration. You will require strong client service skills to ensure an effective and professional service delivery to clients, in addition to proactivity and the ability to take ownership of tasks with a can-do attitude. You will also possess good verbal and written communication and interpersonal skills alongside strong administration and organisational skills. This is an excellent opportunity to join a friendly and progressive law firm, that will also provide plenty of opportunities to progress and grow within the firm. Please contact me immediately for more information!

Superb, upmarket, West End law firm is seeking a Legal Secretary with 3-5 years Commercial Property experience to support a team of Associates with their busy commercial property team (some construction knowledge would also be an advantage). The role requires excellent organisational, communication and prioritisation skills and the ability to juggle conflicting demands and deadlines. The Legal Secretarial role is the day to day contact, internally and externally, and will work closely with Executive Assistants and the Client Administrator team. You will take ownership of, and manage, the workflow from the team and delegate/work with central support departments. Duties include: Proactively and accurately monitor inboxes and calendars on team's behalf; Set up all meetings and related logistics, and ensure all arrangements are made (rooms booked, and calendars updated with changes); Prepare, edit and proofread all work, adhere to house-style with attention to detail and a focus on quality; Work closely and effectively with Executive Assistants, central teams and in collaboration with other Legal Secretaries, providing support during holidays and absences; Respond to tasks promptly and manage deadlines, and be an effective and professional point of contact, to include managing telephone calls, taking accurate messages and being an ambassador both internally and externally for team; Manage/co-ordinate billing and compliance processes on behalf of team; Manage expense claims; and Use initiative to actively identify and resolve issues when they arise. If you are interested to hear more, and fit the above criteria, please email, or call Vince @ JM Legal immediately on 02036515778!!

A first-class commercial Law firm are looking to add to their London office. Salary up to £46,000 A highly respected UK Law firm are looking to grow their Business Support team in the form of a full-time permanent Executive Assistant to support their Corporate and Commercial practice group. They're seeking a highly competent Senior Legal PA/EA who will be able to support the Partner and team, during a particularly busy time for the group. Initiative and common sense are key, as well as the confidence to drive things forward. The purpose of the role is to deliver exemplary EA services covering a variety of legal and business support duties, enabling high level day to day operations across the team and contributing to the ongoing development of the firm's workflow processes and procedures. For an overview of the duties, please see below: Provide proactive EA management for the Partners and Department, ensuring all legal administration and support requirements are delivered promptly and executed to a high standard Provide high levels of customer service on all requests and projects Prioritise key tasks and advise time to achieve Schedule monthly team meetings Manage the department's iManage area Provide EA services as needed Ensure all team electronic and hard copy filing is managed in a timely and efficient manner, in strict accordance with the firm's procedures Ensure the firm's core processes are followed and support the team to operate consistently Be responsible for the smooth project management of team initiatives Liaise with Finance and Credit Control concerning the proactive management and reduction of aged WIP and debt. Proactively assist and manage the team's IT queries/issues Assist the Fee Earners with preparing Court bundles/Client bibles or other client related work Work with the PA Coordinator to ensure a consistent level of PA/Secretarial resource for the team. If you've got what it takes and want to add a hugely reputable firm that's FUN to work at then please do not hesitate to contact me.

The role of Health and Safety Assistant is to provide support to the Senior Health and Safety Advisor, primarily focussing on assisting with Health & Safety procedures, home assessments and wider administration work on a local and global scale. This is a part time, fixed term contract role working two days per week. Key Tasks and Responsibilities: * Organise DSE training and assessments for new joiners and when needed and maintaining records * Keep each UK and International office master H&S files (inclusive of but not limited to Fire plans, RAMS, COSHH, datasheets, Asbestos registers) and general risk assessments up to date * Update paperwork (spreadheets) * Keep invoices and invoice spreadsheet up to date * Update master spreadsheet, BCP plan, Insite, posters, mailing list, lists for main reception grab bag, list for defib bag, fire warden packs, InHouse with FW/FA changes * Keep documents up to date on Insite * Organisation of fire extinguisher maintenance, pest control visits and fire risk assessments where needed * Keep master files up to date * Keep documents up to date on the H&S pages of InSite * Liaising with Marketing and L&D on H&S portal * Research products and equipment * Researching and understanding of changes in regulations and standards. * Keep each UK and International office master H&S files (inclusive of but not limited to Fire plans, RAMS, COSHH, datasheets, Asbestos registers) and general risk assessments up to date * Update master spreadsheet, Business Contingency Plan (BCP), InSite, posters, mailing list, lists for main reception grab bag, list for defibrillator bag, fire warden packs, InHouse with FW/FA changes * The visual checking of: First aid boxes, Fire extinguishers/ pulled pins, Defib batteries, H&S information & posters after updates * General administrative duties * Monitor H&S inbox and respond to any requests * Regular first aid/fire warden cover emails * Organise and update relevant records regarding manual handling training * Being a Fire Warden is desirable * Being a First Aider is desirable * Be responsible for working from home assessments and in office assessments

An International Law firm are looking to add an entry level Marketing and Business Development Assistant to their growing team. Salary up to £25,000 Being an intricate part of the department, this opportunity and the wider team play a significant role in the smooth operation and coordination of the firm's activities, so you'll feel part of something from the very first moment. This Marketing and Business Development Assistant role provides support on a wide range of duties. You will be immersed in the sector, understand the firm's offering and USPs and help identify relevant opportunities. This role will ideally suit a candidate who is looking to build on their burgeoning Legal administration experience, undertake a greater amount of responsibility and feel part of a department where their work/impact will make a tangible difference to the success of the firm. The firm themselves are outstanding and set themselves apart from the crowd. The atmosphere in their City based office is almost calming, offering a supportive environment where you can continue to grow your career amongst like-minded individuals. Although not exhaustive, please see below for some of the fundamentals involved: Provide administrative support to the BD team Organise and participate in meetings and events Assist with collection and distribution of resources Coordinate new business enquiries Assist with the editing, production and maintenance of marketing materials and related content (pitches, credential statements/brochures, client alerts, announcements, invitations, social media posts and web pages) Supporting the Bids advisor with maintaining BD content in their pitches Keep track of pitch/tender process, sourcing feedback and updating the team Contribute to process improvements Assisting with internal communications of BD initiatives Pushing for microsite content Sending social media to focus groups to share Helping maintain and keep client and company data accurate in CRM system Main point of contact for CRM data accuracy Supporting BD execs with client strategy by pulling reports on client and referral activities Collaborate with other departments Please get in touch if you feel this is something of interest or you'd like to find out why your next opportunity lies at a firm with one of the best staff retention rates in London.

Trademarks PA to support the Head of the Trade Mark team working with a team of five other Trade Mark secretaries for a leading Patents and Trademarks Attorneys in London. The firm are seeking a fully experienced Trade Mark secretary with a minimum of 2/3 years’ experience working at Partner level. Duties consist of: ​• Produce standard letters, file notes, memos etc. (in accordance with the firm’s style) • Print off deadline list for Fee Earners • Be proficient in Word, PDF Docs and Microsoft Outlook packages – Inprotech experience and experience of document management system advantageous, but not essential • Able to produce work from dictations and also from manuscript documents • Scanning of document and e-filing is an important part of the role as there is generally a high quantity of this, and the secretary will therefore be expected to deal with this on a daily basis • Processing invoices • Assisting with deadline reminders • Diary management • Filing email correspondence to relevant DMS folder • Processing fee earners’ expense claims • Assisting with arranging travel when necessary The successful candidate will also be required to assist the Trade Mark paralegals with reporting of all applications, producing standard letters, routine forms, routine trade mark searching, presentation of results, standard prosecution reporting including; filing receipts, EU search reports, acceptances, publication letters and registration certificates. Skills and Qualities You must be able to produce high quality, accurate work, have good written and communication skills, be able to prioritise your own workload and work to tight deadlines if required. You need to have the ability to use you own initiative, be proactive and work with minimum supervision. CITMA qualification preferred. ​

Our Client, an international law firm based a few minutes walk from Liverpool St station are seeking 2 Legal Secretaries for their growing Corporate/Litigation department. Salary: up to £37,000 Location: 5 minute walk from Liverpool St station Working from home/flexible working opportunities Great sociable atmosphere within rapidly expanding global law firm You will be supporting a Partner and a few Associates covering the Corporate & Litigation departments with duties such as diary management, billing, document amendments, international travel arrangements, meeting arrangements, digital dictation and matter openings. Experience required: 18 months experience as an Administrator / Junior Legal Secretary Legal Secretarial qualification such as Ilex Level 3 Grace C or above in English & Maths GCSE If you feel you meet the above criteria then please get in touch immediately!

​​Temporary Legal PA / Secretary to support a Partner who deals with Intellectual Property and Brands Law. Intially this role will commence on a Temporary or Contractual basis but this could open up countless opportunities within the firm to secure a permanent role. The role will be supporting a busy yet incredibly friendly Partner covering a maternity contract. Previous Intellectual Property experience would be ideal but not necessary, however, strong Legal PA experience is essential. Working for a forward thinking and award winning law firm with amazing and incredibly modern offices. ​

​​The role of a PA / Secretarial Team Leader will work as the 'right hand' to the Division Head and/or other senior Partners/Legal Directors in the Department. The role holder will also lead and develop a team of Legal Operations administrative staff within the Department to ensure the best possible support is provided to fee-earning staff, and clients. Duties and Responsibilities Office management for the department, including maintaining key documents and information such as team charts, business continuity plans/call trees etc. carrying out research where necessary and managing the administration of projects for the Division. Day to day leadership and development of a team of Legal Operations staff who provide administrative and operational support to the departments fee-earning staff. This will include oversight of work and delegation of tasks amongst the team. Primary point of contact for the Head's office, dealing with phone calls, email, correspondence and requests for calls/meetings. Will use judgement to prioritise requests but also respond directly and/or route to the most appropriate person for response. Full calendar management for the Head, managing a busy and frequently changing schedule. Will promote best use of the Head's time through effective co-ordination, taking into account business priorities as well as the Head's working preferences. Ensuring the Head is fully prepared for all meetings (including the departmental Board) by collating required information (and information from others), preparing background information and notes as needed, attending meetings and taking minutes when required and supporting the follow-through of action points etc. Providing PA assistance to the Head and, as needed, other Partners/Legal Directors in the Department. Working with the Academy and Compliance team to identify and implement training for team members where necessary and to ensure individuals are kept up to date on changes to Compliance requirements. Ensuring team members are recruited, inducted, supported and developed in their roles. This will include agreeing objectives, holding regular one-to-ones as well as more structured quarterly reviews, working closely with members of the Firm's People team as needed. Promoting a cohesive and supportive environment that drives collaboration and high performance. Will be confident giving and receiving feedback to ensure the Legal Operations team and the fee-earners they work with are fully supported. Maintaining regular contact with fee-earners to be aware of key tenders, transactions and other factors that may affect support needed by the Legal Operations team. Will plan ahead to ensure the necessary coverage is available, managing holiday requests, unplanned absence and/or unexpected peaks and troughs in fee-earning workload. Will take a pro-active approach in identifying where cross-departmental resourcing will be needed (e.g. for more routine administrative tasks). Will liaise with the Head of Legal Operations, fee-earners and other Division Assistants to clarify needs, identify administrative staff capacity and agree resourcing as needed. Regularly speaking with fee-earners (as well as utilising available data) to quickly identify any issues relating to attendance, job performance or wellbeing, including longer term absence. Where more formal support is needed, to ensure the Firm's tools and frameworks are applied consistently and fairly, working closely with the Head of Legal Operations and the People team to achieve resolution. Ensuring all team members are supported in their own personal and professional development through access to a range of core and specific learning initiatives, working closely with the Firm's Academy team. If appointed within the Division, working with the Academy to ensure the Administrative Assistants training requirements are met, keeping oversight of the delegation to and the Administrative Assistants workloads. Building strong working relationships with peers and colleagues across different Departments and business services functions. Will build a good internal network to act as key 'connector' for the Department's fee-earners, Legal Operations team and other functions. Planning and overseeing all logistics for new starters, transfers and leavers into/out of the Division. Will collaborate with People, Compliance, Technology and Facilities teams to ensure all required checks, processes, information and equipment (e.g. desk set-up, IT kit etc.) are coordinated and implemented in line with the Firm's standard approach and policies. Supporting the Head and senior Partners/Legal Directors with the financial planning and management of transactions, acting as an interface between the lawyers and Accounts, being aware of costs estimates and monitoring where expenditure is as against estimates for case phases and bringing this to the attention of the Head where necessary. Skills/Experience Significant previous experience working in involved administrative/management support roles with progressive levels of responsibility in fast-moving legal environment. Previous experience supporting a senior level stakeholder (preferably one with combined client facing and department/team leadership responsibilities). Team management experience gained from roles with direct line management or delegated supervisory responsibility for the performance and wellbeing of administrative teams. Highly collegiate in approach: able to operate effectively both as team leader and team player, quickly establish effective working relationships and build strong internal networks. Good understanding of the dynamics and nuances of a partnership. Able to successfully influence and utilise working relationships to get things done. Strong organisational and time management skills. Able to juggle a range of requirements, plan ahead and utilise people and time to ensure consistently high levels of service are provided and that key deadlines are met. Highly professional and credible in style, yet not overtly corporate. Will be able to work with ambiguity, but also be comfortable operating with documented, structured work processes. Strong Compliance mind-set, with a systematic and methodical approach to working to documented quality control standards in a regulated environment. Excellent IT skills, with the ability to successfully use a range of internal business systems and a willingness to develop own knowledge of these and drive change across the Department.

​This role will work alongside the Head of Talent for Partners, and will provide operational support across the whole talent management and development strategy with emphasis on the "partner experience" within this top City law firm.