Market leaders in legal ea/pa & business support recruitment

Another fantastic opportunity has arisen for a Legal Secretary/PA at one of the most successful US Law firms based in the City. Salary is up to £50,000 (potentially higher!) with an incentivised benefits package and a hybrid working policy of 3 days in the office. Working in a busy, but not hectic environment, you will work across the Debt Finance or Funds department, supporting a mixture of Fee Earners from Partner to Trainee. That said, the benefits of working for a firm of this size are a high degree of involvement for the individual with a full 360-degree role and a great team ethic amongst the employees. Add into the mix a much-heralded department with a fantastic team ethic and you'll thrive. Previous experience within a law firm is imperative, ideally a US one too. As for Legal knowledge, a good understanding of Debt Finance, Funds or Corporate Law is essential. The role requires excellent secretarial, IT, administrative, organisational and personal skills. Good communication and 'soft' skills are a must due to the size of the firm and level of client involvement. Please get in touch for more information

Legal PA x 2 - US Law firm - up to £50k!! +2 days working from home! We are recruiting 2 Legal Secretary's / PA's on behalf one of the best US Law firms in the country! Recruiting 1 x Legal Secretary to support at Partner level in Funds and 1 x Legal Secretary to support at Partner level in Debt Finance. You will individually support your own allocation of 1 Partner and very few Associates. The firm structures themselves so that you have full control of your allocation and a friendly, collegiate group of Legal Secretaries to assist you in busy periods! The firm are consistently touted as the best law firm to work for as a Legal Secretary and this shows no signs of slowing down! The extensive benefits package includes: 25 days holiday Annual performance bonus (target of 5% on annual salary) Starting salary of up to £50,000 Agile working, 3 days in the office and 2 days at home Vouchers Gym membership Free breakfast This is a real 360 Legal Secretary / PA role and you will come across some lengthy documentation in the role so the ability to work on such documents is essential. You'll notice that we are recruiting 2 near identical roles within similar departments so if you're working alongside a colleague at present then please tell them to apply too! If you have at least 2 years experience as a Legal Secretary / PA within either a Finance/Corporate/Banking legal department then please apply immediately!

Learning & Development Manager - Amazing City Law Firm - Excellent Salary & benefits! Salary up to £65,000 plus excellent benefits and working conditions and flexible hybrid working arrangements. One of the friendliest, mid-sized law firms, located in beautiful offices in the City is seeking an experienced L&D Manager to join their busy team to work closely with the Head of Learning to design, deliver and project manage learning programmes across the firm. You will excellent project management skills and a passion for learning, and have experience in a similar position in a legal or professional services environment. For further details on this excellent opportunity, please contact me immediately!

Legal PA - Sports and Data Tech supporting 2-3 Partners at a leading law firm in the City - £42,000 !!! The PA will work with specified Partners and/or other Senior Fee Earners to provide proactive, timely and high quality administrative/co-ordination support. Duties and Responsibilities Acting as a first point of contact on behalf of the fee-earners, fielding calls, emails, correspondence and meeting requests (both internally and from clients), responding on behalf of the fee-earner, if appropriate. Full proactive and advanced calendar management for assigned fee-earners, including scheduling calls/meetings (ensuring all supporting papers/information are available for each meeting), looking ahead and following-up as needed to ensure best use is made of fee-earners time). Ensuring the fee-earners working on the case are fully prepared for all client meetings by collating required information (and input from others), preparing background information and notes as needed, supporting the follow-through of action points etc. To work with the client lead Partner/Legal Director and BD team to plan and deliver the Client Care programme, including meetings, mailings and events and to co-ordinate and share client related news searches. To develop a strong working knowledge of the Firm's billing systems, including processes, IT systems and specialist support available internally, to support the fee-earners in being able to prepare and issue timely and accurate bills to clients. Supporting fee-earners with monitoring and addressing unpaid bills, liaising with Credit Control as required. To support fee-earners in the smooth running of the client/matter lifecycle, following documented procedures, and working closely with internal client on-boarding and compliance specialists to ensure all required information/documentation is obtained, issued and correctly stored on the Firm's systems. This will involve pro-actively chasing fee-earners and their clients for any missing information as well as full management of client files etc. To track and monitor client engagement with Firm-wide communications, mailings and events and to update client Partner/Legal Director. To co-ordinate smaller events, and to help prepare content and presentations to the client. Where applicable, to manage Client Handbook and to keep central CARE BD status report updated monthly. Organising business breakfasts, dinners or smaller events and assisting fee-earners with expenses. Full management of travel and expenses for assigned fee-earners, ensuring business travel is booked via the Firm's in-house provider. This will include both routine and more complex travel arrangements, ensuring that fee-earners are provided with full itineraries, supporting materials and that business expenses are captured, approved and processed for payment in line with policy. Ensuring all documents are maintained and filed in line with the Firm's electronic and hard copy filing protocols. Prepare, amend and proofread documents (e.g. letters, reports, attendance notes, memos, emails, pitches, presentations, articles etc. ensuring these are produced to the required standards and in line with House Style, and that they are retained and filed accurately. If hired within the team, collaborating with Administrative Assistants to ensure that they provide support with filing and archiving, scanning, photocopying, updating contacts on Interaction and arranging couriers etc. Working closely with internal document/presentation experts for more specialist tasks, such as the preparation of longer or more complex documents, pitch/presentation materials etc. Liaising with other internal departments to obtain specialist input as needed, taking ownership of issues and following up where appropriate. Skills/Experience Previous experience gained in an administrative role supporting a team in a similar professional services environment (ideally legal). Previous experience managing calendars for multiple individuals, with the ability to apply judgement and common sense to ensure the best use of people's time is made, and that any potential diary clashes are pro-actively identified and addressed. Organised and methodical, and able to operate effectively within structured work processes, in particular, with compliance/quality control frameworks. Well-developed interpersonal skills, with the ability to work effectively with a range of people and working styles. A strong team player, willing to take on work for additional fee-earners and/or help with other tasks as needed in order to meet the needs of the business. Able to communicate effectively, with warmth and professionalism, to clients and colleagues both orally and in writing, including drafting business emails/correspondence. High levels of discretion, with the ability to deal effectively with sensitive or confidential information. Previous experience using bespoke in-house systems (e.g. client contact databases, matter management systems, billing systems etc.) with the willingness and potential.

A highly reputable UK Law firm is urgently seeking an experienced Litigation Legal EA to join their busy team. Salary up to £42,000 - hybrid working It is an absolute must that the successful Legal EA has strong secretarial skills, coupled with a can-do attitude. Prior experience within a litigation role is crucial. For an idea of some the Legal Secretary/PA duties involved, please see the list below: Providing a high level of comprehensive support to a Partner and team Dealing with and screening calls, delivering a positive client experience. Acting as liaison for clients and colleagues who interact with Fee-Earners. Building and maintaining knowledge of clients and their matters. Providing full secretarial and administrative support including managing files and correspondence. Highly proactive and responsive diary management. Organising lunches, travel arrangements and scheduling meetings. Copy typing, drafting letters and responses (without supervision!) Do not miss out on this incredible opportunity to join a fun, hard working team.

Case Executive(s) A specialist Property Law firm are looking for a number of Case Executives to support their ever-growing client list. Salary £24,000 This is a FULLY REMOTE position, allowing you to complete this role from anywhere. Ideal if you're juggling a busy home life, in further education, looking to forge a new career path for yourself with little distractions or all of the above! Full training will be provided too. Please see below for an overview of the duties: Conduct a full title check of the office copies to establish what is involved in the remortgage Ensure that every case/activity is worked as proactively and accurately as possible, updating all parties regularly Liaise with clients/customers/3rd parties by telephone to keep them regularly and proactively updated and progress the case within SLAs When a case is ready for completion you must ensure that request for funds are done in a timely manner in line with client SLAs Ensure that all files are billed correctly with the appropriate fees and on completion funds are sent to the correct place Provide support/guidance to the administrators/customer service representatives First point of contact for all customers/clients/3rd parties being an 'ambassador' for Optima Legal Work with other departments to ensure the smooth flow of documents across the business Deal with any ad-hoc tasks as required If this looks like something you might be interested in, please don't hesitate to get in touch

Legal PA to Data Privacy and Cyber Security Partner of leading international law firm at Liverpool St! Salary up to £45,000!! + 2 days working from home My client, a leading multi-service international law firm at Liverpool St are seeking an experienced Legal PA to support an ambitious Data Privacy and Cyber Security Partner! The Partner advises his clients on large scale personal and professional data / privacy breaches and enforces legal proceedings, and his Legal PA will be required to maintain close relationships with his clientele throughout the cases life cycle. The Partner requires a Legal PA to manage his busy diary over various time zones as he likes to travel! Some other duties will include: Detailed travel itineraries Monthly client billing Client matter opening Document production (when required) Dealing with expenses We are looking for candidates with at least 5 years of Partner level Legal PA / Secretary experience, ideally gained from a reputable London law firm. Please contact Adam @ JM Legal for further info

This prestigious law firm who are based only a short walk from Liverpool Street Station are currently seeking a HR Operations Specialist to join their busy team. You will have 5 years minimum HR experience within a legal or similar professional environment, preferably a HRIS background. Exposure to Peoplesoft would be preferred, however, cross training will be provided. Advanced Excel knowledge, attention to detail and a keen interest in numbers and figures will be essential as you will be assisting with employee changes and payroll administration. This is a very busy role, which demands great time management skills and the ability to understand the importance of confidentiality is crucial. Strong interpersonal skills and the ability to build relationships are vital. Hybrid working, outstanding salary & benefits and excellent career opportunities. Do not miss out on this incredible opening!

A highly reputable UK Law firm that's steeped with prestige, is urgently seeking an experienced Private Client Legal Secretary PA. Salary up to £42,000 - hybrid working The firm is well-known within the Private Client market and this role involves working for a Senior Partner and their team. There is also an opportunity to undertake some additional legal assistant duties for those who are looking to expand their skillset. It is an absolute must that the successful Legal Secretary PA has strong secretarial skills, coupled with a can-do attitude. Prior experience within a Private Practice Law firm is a pre-requisite for this role, ideally within Private Client (or Tax, Onshore/Offshore Trusts or Wills and Probate) For an idea of some the Legal Secretary/PA duties involved, please see the list below: Providing a high level of comprehensive support to a Senior Partner and team Dealing with and screening calls, delivering a positive client experience. Acting as liaison for clients and colleagues who interact with Fee-Earners. Building and maintaining knowledge of clients and their matters. Providing full secretarial and administrative support including managing files and correspondence. Highly proactive and responsive diary management. Organising lunches, travel arrangements, scheduling meetings, preparing materials. Copy typing, drafting letters and responses (without supervision!) Assisting all members of the Private Client Teams where possible. And for the person themselves: Proactive team player with plenty of enthusiasm Confident in working autonomously/independently Superb communication and presentation skills Excellent telephone manner For further information on this position or other Private Client positions currently available, please do not hesitate to contact

Office Manager - International Law Firm - Paying up to £80,000 - Agile Working My Client, an international Law firm, based in the heart of the City seek an experienced Office Manager. The suitable Candidate will have experience of working in an international Law firm and managed several projects. The role is both operational and strategic and will get involved in the facilities, building, local suppliers, space planning etc, recruitment as well as supervising the Secretaries. Contact Sian Taylor for further information.

Corporate/Finance Legal PA Salary up to £49,000 - hybrid working policy A prominent, award-winning US Law firm is looking for a Legal Secretary/PA to work within their bustling Corporate/Finance department. Largely supporting 1 Partner and their team, the allocation is comfortable and they're ideally looking for a candidate with the confidence to drive things forward always staying one step ahead. Based in spacious offices in the City within easy walking distance from Liverpool Street, Bank and Moorgate the location should suit just about everyone coming into London. This is a full 360-degree support role so there are a range of duties involved from diary/email management, complex travel arranging and document amendments. Therefore, it's imperative that any applicants have excellent all-round experience and good technical skills. In terms of background, any Corporate/Finance Law experience will be hugely beneficial. However, if you're already working for a similarly reputable firm and are looking for a progressive firm with a great deal of involvement then this could be the opportunity for you! Please contact me for any further information

3 x Team Assistants - Magic Circle law firm My client, a huge Magic Circle law firm in London are seeking 3 Team Assistants to support specific legal departments, including Partners, Associates and Legal PA's. As long as you have a Legal Secretarial qualification (ILEX) and ideally some work experience then this could be the role for you! Salary up to £26,000 with agile working benefits! Duties include the usual Junior Legal Secretary/Team Assistant duties such as diary management, document amendments, arranging meetings, travel management, copy typing and billing. Some of the benefits include: Agile working, 25 days holiday, great progression structure Free membership to the firm's on site gym Indoor heated pool Subsidised restaurant Subsidised bar For further information please contact Adam @ JM Legal

Senior Corporate / Know-how Legal Sec - Top US law firm - HIGHLY COMPETITIVE SALARY This elite, top class US law firm is currently seeking a Senior Corporate Legal Secretary / PA to support a busy Partner and team who are also responsible for corporate know-how and training. You will have at least three years of legal secretary experience in a corporate legal environment, in addition to exceptional technical skills, including PowerPoint and Visio, and a keen interest in learning new software and databases. This is a very busy and fast-paced role, which demands critical thinking, great organisational skills, patience, resilience, and a calm approach. Strong interpersonal skills and the ability to build relationships are essential. Hybrid working...outstanding salary & benefits...excellent working conditions, and an interesting, varied role! What's not to love!! For more information on this incredible opportunity, CONTACT ME IMMEDIATELY!!

MARKETING ASSISTANT - UK LAW FIRM - PAYING UP TO £30,000 My Client, who are one of the oldest Law firms in London currently seek a Marketing Assistant to join their fun and collegiate firm. They have a wealth of HNW Clients across the globe and the type of work that they advise on ranges from Employment, Charities, Art and Property Disputes, Disputes of Wills and Professional Negligence to name a few. Duties include: Managing the social media pages by posting updates regarding awards, events etc and responding to comments and messages Liaising with Clients and Fee Earners across the firm Submitting ideas for marketing programmes designed to enhance and grow the company's brand Assisting with the writing and editing of marketing material Attending industry events/conferences Creating and amending presentations Contact Sian Taylor at JM Legal for further information.

FACILITIES ASSISTANT - GLOBAL LAW FIRM - PAYING UP TO £35,000 BRAND NEW ROLE - APPLY NOW! Global Law Firm, based in the City seek an experienced Facilities Assistant to join their fun and encouraging team, and provide support to their staff members across the firm. Duties include office moves, managing stationery stock, liaising with Lawyers and staff members across the firm, carrying out health and safety checks, reporting technical faults and acting as first line response for all Facilities queries. Contact Sian Taylor at JM Legal for further information.

Evening Document Production Specialist Salary £40,000 - almost fully remote position, you will have to attend the office 2 days a month. In the meantime, work from home, the garden or wherever you like! One of the UK's most successful Law firms are looking to add to their Document Production Centre/Evening Support. The firm continue to make waves within the market and are very much leaders in their field boasting a diverse client base across the globe. This Document Production Specialist/Evening Secretary position is working 3.30pm-12.00am and the successful candidate will benefit from their modern approach by completing this role on a largely remote basis. For an overview of the duties, please see below: Producing legal documents to the highest standard of accuracy within the deadlines required. To help with the prioritising of workflow and keeping fee earners and partners informed of any possible delays or difficulties. Incorporating the firm's house style into all documents. Creating, amending and converting documents for all departments as required. Providing support and advice on document production throughout the firm. Accurately creating and amending documents in word, powerpoint and excel to specific deadlines. Log and prioritise work when necessary. Ensure work produced to deadlines and liaise with fee-earners if problems occur. Take responsibility for own work and enjoy working in a team environment, with the other Document Centre Operators. Producing legal documents to the highest standard of accuracy within the deadlines required. If you are a Document Production Assistant, Operator, Specialist or Evening Secretary with experience gained in a Private Practice Law firm then please get in touch if this sounds of interest or if you know of anyone who's looking for this type of role.

Junior Legal EA - US Law firm at Liverpool Street! If you're looking to break away from the lower level 'Administrative Assistant' or 'Team Assistant' type positions and are looking to become part of a genuinely lovely Legal PA team then this is the role for you! A leading US law firm in the city are looking for candidates with as little as 12 months Legal Administration experience for this Junior Legal EA to directly support your own group of lawyers! Given the amount of experience required, you will receive top notch training throughout your first months, and can always rely the welcoming group of PA's for guidance. The starting salary is £30,000, but knowing the firm, id expect this to rapidly increase! Benefits include: Hybrid working from day one, paid overtime, 25 days holiday, pension plan, great maternity package and much more! Duties will include: Schedule appointments; Deal with travel arrangements and accommodation; Deal with telephone calls; File emails; Perform typing and transcription duties as required, either from dictation or handwritten documents Reformatting documents to house style and troubleshooting formatting errors; Create PowerPoint presentations and charts for training and client pitches; Process time sheets and billing statements; For further information on this or any other legal support role at JM Legal, please contact Adam @ JM Legal

A Secretarial Manager opportunity not to be missed! Salary up to £75,000 (potentially higher), agile working and 33 days holiday A highly regarded, top 10 US Law firm is looking to recruit a Secretarial Manager as soon as possible. Located in beautiful, City based offices, this firm will be easily accessible for most. Please see below for an overview of the duties and responsibilities involved: To support the Senior Business Services Manager by supervising the legal secretarial team to ensure the delivery of comprehensive, efficient and effective services for our lawyers. This includes working with the professional development and training teams to design and deliver career development plans and a mentorship programme for the secretarial team. Day to day supervision of the secretarial team: Dealing with ad hoc queries and escalating to the Senior Business Services Manager where necessary. Liaising with the secretarial coordinators to track and approve holiday requests and arrange cover. To be responsible for secretarial assignments and resourcing to ensure a comprehensive support service. To arrange regular quarterly and ad hoc meetings of the secretarial services team. Manage office attendance in line with the firm's expectations around hybrid working. Responsible for return to work meetings and liaise with Human Resources to monitor sickness absence. To liaise with lawyers to determine and deliver their support requirements: Proactively liaise with lawyers to gather feedback on secretarial support. Work with the Senior Business Services Manager to implement improvements to the service. Support the Senior Business Services Manager with new lawyer inductions. Performance management and career development: Work with the Senior Business Services Manager to conduct annual performance review meetings, quarterly 1:1s, agree individual objectives and monitor achievement/progress. Design and implement a mentorship programme. Liaise with Human Resources for any new starter inductions, orientation and mentoring. To work with the Senior Business Services Manager, Professional Development and training teams to design and implement secretarial training. Ad hoc projects Support the Senior Business Services Manager as and when required on ad hoc projects. Qualifications: Ability to form strong and successful working relationships with people at all levels and deal with people issues in an efficient and effective manner Ability to work with the utmost discretion and maintain a calm and considered approach when under pressure Ability to work on own initiative and maintain a flexible attitude Ability to write reports, analyse data and prepare business correspondence Excellent IT skills Understanding of the law firm structure and services and ability to work with the IT team to identify technical solutions to support the provision of secretarial and offices services. Excellent knowledge of the Microsoft XP Suite (in particular Word and Excel) For more information, please don't hesitate to contact me!

A widely respected, top 10 US Law firm is looking to recruit a Secretarial Manager as soon as possible. Salary up to £70,000 (potentially higher) and agile working Located in beautiful, City based offices, this firm will be easily accessible for most. Please see below for an overview of the duties and responsibilities involved: To support the Senior Business Services Manager by supervising the legal secretarial team to ensure the delivery of comprehensive, efficient and effective services for our lawyers. This includes working with the professional development and training teams to design and deliver career development plans and a mentorship programme for the secretarial team. Day to day supervision of the secretarial team: Dealing with ad hoc queries and escalating to the Senior Business Services Manager where necessary. Liaising with the secretarial coordinators to track and approve holiday requests and arrange cover. To be responsible for secretarial assignments and resourcing to ensure a comprehensive support service. To arrange regular quarterly and ad hoc meetings of the secretarial services team. Manage office attendance in line with the firm's expectations around hybrid working. Responsible for return to work meetings and liaise with Human Resources to monitor sickness absence. To liaise with lawyers to determine and deliver their support requirements: Proactively liaise with lawyers to gather feedback on secretarial support. Work with the Senior Business Services Manager to implement improvements to the service. Support the Senior Business Services Manager with new lawyer inductions. Performance management and career development: Work with the Senior Business Services Manager to conduct annual performance review meetings, quarterly 1:1s, agree individual objectives and monitor achievement/progress. Design and implement a mentorship programme. Liaise with Human Resources for any new starter inductions, orientation and mentoring. To work with the Senior Business Services Manager, Professional Development and training teams to design and implement secretarial training. Ad hoc projects Support the Senior Business Services Manager as and when required on ad hoc projects. Qualifications: Ability to form strong and successful working relationships with people at all levels and deal with people issues in an efficient and effective manner Ability to work with the utmost discretion and maintain a calm and considered approach when under pressure Ability to work on own initiative and maintain a flexible attitude Ability to write reports, analyse data and prepare business correspondence Excellent IT skills Understanding of the law firm structure and services and ability to work with the IT team to identify technical solutions to support the provision of secretarial and offices services. Excellent knowledge of the Microsoft XP Suite (in particular Word and Excel) For more information, please don't hesitate to contact me!

Legal Secretary/PA/EA required for market leading Commercial Real Estate department - £42,000- hybrid working With your time spread across one Senior Partner and the wider team, the hugely supportive network/infrastructure in place allows you to get on with being the best Legal Secretary/PA/EA you can be. Based in London's bustling West End (Piccadilly and Central lines and Victoria station in close proximity), this Legal Secretary/PA/EA role could not be easier to reach. Given the level, this Property role demands exceptional Secretarial, IT, administrative and organisational skills, together with the ability to be able to deal with a range of more complex, non-standard tasks - flexibility is the key! The team themselves are a fun bunch, often arranging social nights out and continuing the good mood in the work place. Having placed candidates at this firm previously, I have it on good word that the firm offers one of the most supportive, constructive and progressive working environments around. If for any reason you wouldn't like a friendly, welcoming, team oriented department then this won't be the right job for you. Private Practice Law firm experience is essential for this role, ideally from a Legal 500 Law firm. If you do not have direct Real Estate experience, a strong 'crossover' background from Property and Construction or Planning will be considered. So if you'd like to be a Legal Secretary/PA/EA at one of the most highly reputed firms in London, make sure you get in touch immediately. Please only apply if you have relevant Private Practice Law firm experience.

Junior Legal Secretary - Global Law Firm - Paying up to £35,000 My client, who pride themselves on being a Global Partnership who offer an approachable, collegial and team-based way of working are seeking to recruit a Junior Legal Secretary. Aside from being one of the top five Global Law firms, they aim to be an easy firm to work with who maintain a down to earth approach. The role of the Junior Legal Secretary is to provide a first-class professional support to Fee Earners within the Corporate department. The duties include: Booking Meeting Rooms (London and Overseas) Booking Client Entertainment (e.g. restaurants, tickets) Booking travel and taxis Creating Letters and making minor amendments Photocopying/Scanning Printing Events - collating RSVPs, preparing badges, client registration Billing - creating letter, amending narratives, searching for previous invoices Creating folders - indexes and labels Audio Transcription

Legal Secretary - Capital Markets - Paying up to £45,000 My Client, a leading Global Law firm seek a Capital Markets Legal Secretary to join their award winning department. This firm is now recognised as one of the leading individuals in the Global Market. Their London office is known for its solid performance and dedication to their loyal clients advising on a variety of disciplines. The ideal candidate would be an experienced Legal Secretary who has previous experience of supporting Fee Earners of all levels. Duties include: Complete diary and email management; Arranging travel across different time zones, creating itineraries, hotel bookings etc; Assisting with Business Development on behalf of the Fee Earners; Creating and amending Legal documentation; Liaising with Clients; Digital dictation; Processing expenses and Resolving account queries to name a few. Please feel free to contact Sian Taylor at JM Legal for a confidential conversation and or further information.

Team Assistant - Global Law Firm - Paying up to £27,000 + Fantastic Benefits Package My client, who pride themselves on being a Global Partnership who offer an approachable, collegial and team-based way of working are seeking to recruit a Team Assistant. Aside from being one of the top Global Law firms, they aim to be an easy firm to work with who maintain a down to earth approach. The role of the Team Assistant is to provide a first-class professional support to all departments across the firm. The role manages jobs through a shared mailbox and prioritises as per deadlines and as directed. The role is situated within a Central Services Hub and supports the following areas: Business Services (HR, Marketing, BD, Finance, Best Delivery) Capital Markets Corporate Finance Litigation & Dispute Resolution (L&DR) / Real Estate Tax, Pension & Employment (TPE) The duties include: Booking Meeting Rooms (London and Overseas) Booking Client Entertainment (e.g. restaurants, tickets) Booking travel and taxis Creating Letters and making minor amendments Photocopying/Scanning Printing Events - collating RSVPs, preparing badges, client registration Billing - creating letter, amending narratives, searching for previous invoices Creating folders - indexes and labels Audio Transcription

Employment Legal Secretary - International Law Firm - Paying up to £44,000 + Agile Working My client is a fast-growing law firm with a reputation for providing an excellent service to an impressive list of domestic and international clients. They are based in the heart of the City and offer a fantastic range of benefits including hybrid working. They seek a bright and ambitious Legal Secretary, who can provide support to Partners and Fee Earners within their Employment department. The ideal Legal Secretary will have at least 3 years Legal Secretarial experience, with a proven track of supporting Partner level within a Law firm. Duties include: Manage diaries, ensuring they are up-to-date, and reminding lawyers of meetings, etc; Monitor e-mails and deal with as appropriate and ensure that all client-related correspondence is passed on to an appropriate fee earner if the relevant person is out of the office; Arrange meetings, book conference rooms, refreshments/catering, check room set-up prior to meetings and liaise with other attendees, both internal and external; Arrange for travel bookings and related details, including travel expenses; Scanning, photocopying, printing, organising couriers, sending out of letters, etc. Arrange for files to be opened and closed, supervise general filing requirements and record-keeping; Use effective systems to ensure that both short and long-term tasks are completed within required timescales; Support lawyers in marketing activities, including involvement in preparing pitches and presentations. Check correspondence, attachments, documents, reports, presentations, etc. produced by the Document Production team are returned in good time and undertake basic/minor amendments where appropriate; Type urgent/short/confidential correspondence; Assist lawyers in ensuring their time is recorded properly and entered onto the system on a daily basis; Assist lawyers in the billing and credit control process by liaising with the lawyer and Revenue & Collections to produce standard financial/time reports through the system; Request cheques, bank transfers and pay in money received, as appropriate. Please only apply if you have 3 years+ Legal Secretarial experience, supporting Partner level within a Law firm.

This prestigious law firm with a professional but friendly feel, is looking for a Client Administrator to join this busy and sociable team in their highly impressive Canary Wharf office. You will be working within a friendly team of Client Administrators who are responsible for handling the firm's extensive compliance and billing matters. Previous experience in either compliance or billing within a professional services environment will be required, however full training will be provided for the other. Requirements for the role: Excellent computer skills, specifically Microsoft Suite Confidence dealing with numbers and budgeting Great attention to detail A methodical approach to work Strong and flexible team player High level of accuracy and attention to detail Ideally experience working within a law firm or a professional services environment This is an incredible opportunity you do not want to miss out on! Please contact me now for more information!

Recruiting for a Junior Legal PA to work for a leading international Law firm. This is an ideal role to work for your own allocation of Fee Earners / Associates within the Corporate department. This role would suit an experienced Legal Administrator or a Junior Legal Secretary who is keen to progress with their career, be given first class training and be offered plenty of progression and development. The role will be supporting a team of Fee Earners dealing with diary management, travel arranging and general Secretarial duties within the buoyant Corporate department. The ideal candidate for this role would have at least 2 years experience in an Administration or Legal Secretarial capacity within a law firm, an Ilex Legal Secretarial diploma and 5 GCSE's grade C and above including Maths and English. This role will not be around for long so if this role interests you - APPLY NOW !!!!!

Recruiting for 2 x Senior Legal Secretaries - US Law firm in the City paying up to £49,000 ! To provide high quality secretarial and administrative support to Partners, Associates and Trainees, as well as working closely with other secretaries and business support professionals. Duties:  Document processing; proof reading of work to ensure that completed documents have been produced to an appropriately high standard.  Answering telephone calls promptly in a professional manner i.e. full message taking, actioning and following up. Checking voicemail regularly in the absence of Fee Earners and responding to messages where appropriate.  Actively manages Fee Earners diaries, exercises good judgement with regard to priorities and urgency and resolves conflicting appointments.  Proactively manages fee earners' and own inbox, ensure that client/matter related emails are dealt with and filed in FileSite on a timely basis.  Arranges travel and prepares itinerary.  Takes responsibility for managing Fee Earners' contacts and keeping Interaction up to date.  Managing the billing process with the Finance team.  Maximises the efficiency and effectiveness of filing supported by the firm's electronic filing system, ensures that all client files, whether electronic or hard copy, are kept complete and up to date.  Sorting and processing incoming and outgoing mail.  When required by fee earner, inputting timesheets onto DTE.  Proactively manages opening new clients and matters, conflict checks and drafts/amends engagement letters.  Completion and submission of expense forms using correct client or office charge code (travel expenses and other expenses).  Administrative tasks including typing, photocopying, binding, scanning documents, filing, timesheets, expenses and preparing weekly business development submissions for internal newsletter.  Develops and maintains professional relationships with fee earners, clients and counterparts at the client.  Anticipates the needs of both internal and external clients, responds to expectations and adds value by ensuring that the client experiences the highest quality of service at all times.  Recognises the importance of working as part of a team, promotes team spirit both within own group and firm‐wide. Willingly assists other team members and shares knowledge. Experience required:  At least five years' previous experience of supporting at Partner level or equivalent in an M&A team of a corporate, legal or banking environment.  Proficiency with the MS Office (Word, Excel, PowerPoint and Outlook) applications.  Strong writing and communication skills.  A critical eye for detail and consistency.  Well organised and demonstrates the ability to multi‐task.  Positive, professional attitude and able to remain calm under pressure.  Ability to prioritise and use initiative.  Highly motivated and confident.  Acts a role model, leading by example with professional behaviour and a positive attitude. Approachable and working collaboratively with others, promoting team spirit.  Willingness to work flexibly to meet client needs, offering assistance to others when needed and delegating to other resources as required.  Professional demeanour and style appropriate for an international law firm. Working in amazing offices and alongside a superb team of other Secretaries - Don't delay apply today !

*Legal PA / Secretary to Head of Employment TOP 100 UK Law Firm* Join one of the fastest growing law firms in London and support the Head of Employment Law and only 1 or 2 others! Salary is up to £42,000 and the firm promote a great work/life balance for their Legal PA's and you will work from home 2 days per week! As they continue their success in London, this Top 100 UK Law firm are seeking a Legal Secretary / PA to support the Head of Employment law, specialising in unfair dismissals, disciplinary and grievance procedures and discrimination. The firm have doubled in size in recent years and there's no sign of them slowing down any time soon! Feedback that we have from candidates that we have placed over the years is that they are an inclusive, friendly firm with stellar systems/process training that is 2nd to none! You will be completing typical Employment Legal Secretary / PA duties including diary management, producing/amending documents for court, collating trial bundles, billing and arranging meetings/events. My client is keen to receive applications from Legal Secretaries / PA's with at least 2 years Employment law experience gained within a reputable law firm. For more information, please apply immediately!

Legal Secretary to support 3 Partners dealing with M&A, Employment and Intellectual Property law - US Law firm at Liverpool Street paying £43,000. Duties and Responsibilities: Managing calendars and scheduling requirements - including arranging meetings (internal and external), Zoom and telephone conferences, entering, updating and follow up of Outlook Tasks for yourself and your reports; to anticipate the need for background briefing material and ensuring it is available in the advance of meetings. Scheduling cost effective air/hotel/ground transportation. Creating detailed travel itineraries (including smooth transition between time zones). Coordination with travel agent and manage international travel processes (including, but not limited to passport, visa requirements, hotel accommodation, car transfers - making sure all details are recorded in diaries). Completing and filing expense reports. Monitoring emails; screening and prioritising messages; manage incoming telephone calls; prioritising communications and re-routing as necessary and taking comprehensive messages. Typing and formatting documents and correspondence including amending corporate agreements (demonstrating excellent Word/formatting skills), running comparisons using Workshare, both copy typing and Olympus digital dictation; proof-reading and checking documents to ensure quality management and control. Drafting and amending PowerPoint slides for speaking presentations and pitch documents. Dealing with enquiries from clients, colleagues and third parties in a prompt and professional manner providing an effective transfer of information. Entering timesheets. Organising and maintaining up to date filing system, both hard and soft copy, to ensure effective document management including email filing. Opening new files, carrying out conflict checks, creating new clients and matters, collating all relevant and specific KYC documentation and making sure engagement letters, and all other relevant documents are in place and meet deadlines. Arranging lunches, dinners (including sourcing private dining facilities) and events. Ensuring preparation time to review documents/papers. Acting as a gatekeeper and as a communication channel in a diplomatic and courteous manner. Managing business-sensitive information in a professional manner and maintaining highest levels of confidentiality. Updating InterAction (Marketing database) with the Partners' contacts and clients, meetings etc. Interacting with clients, maintaining and building client relationships. Organising and prioritising a busy workload whilst maintaining a level-headed approach. Supporting other members of the secretarial team and providing cover as and when necessary. Other ad hoc duties which may not be listed above. Knowledge, Skills and Experience Substantial senior legal secretarial/executive assistant experience with supporting vocational, GCSE (grades A* - C), A-level or bachelor's degree qualification(s) and/or extensive practical experience with GCSE (grades A* - C) or A-level qualifications in English and maths or other subjects. Strong up to date IT literacy skills/experience of MS Office including Word, PowerPoint, Excel, and Outlook. Knowledge of Adobe Acrobat Pro, InterAction, NetDocuments, and Zoom is a plus. Excellent communication skills, both written and verbal. Minimum typing speed of 65wpm with a good level of accuracy. Strong attention to detail and time management skills. Flexible and mature outlook, adaptable to changing priorities and comfortable managing workload and deadline pressures that may involve some occasional late working. Excellent English language skills. Personal attributes: Must be able to pre-empt and demonstrate initiative in ensuring workload is managed effectively maintaining effective communication with the associates/partners at all times Must have a flexible 'can do' approach and be willing to develop the role to ensure a high level of unsupervised support as far as can be attainable Extremely detail oriented, with strong follow up This is working for an incredibly friendly niche US practice based on the doorstep of Liverpool Street Station, which would suit an experienced Legal Secretary who has a can do attitude.

This well known City law firm is looking for THREE Team Administrators to join their London office, to work THROUGHOUT various practice groups! Successful candidates will provide high quality administrative support to the busy Secretarial Teams! You will undertake day-to-day administrative tasks and be involved in the preparation of document and correspondence, as well as supporting on projects, and some diary management. Ideally you will have some office experience, although training will be provided, therefore this role could also suit a school or college leaver with excellent grades (Minimum 5 GCSE's at grade C or above)! You will have: Client service orientated approach. A proven working understanding of teamwork. Problem solving skills. Strong computer skills, specifically in relation to MS Office. Good communication skills. Self-management and excellent organisational skills, with the ability to prioritise work calmly and effectively in a pressurised environment. Attention to detail and discretion with confidential information. Able to work effectively as part of a diverse and inclusive team. Ability to touch type quickly and accurately. This is an excellent opportunity to join one of the most highly respected law firms in the City; plus the prospect of joining on a permanent basis either during or at the end of the contract is highly probable! Contact me now for more information!

This widely known US Law firm, located right in the centre of the city are seeking yet another Senior Legal Secretary / PA due to massive growth within the firm. You will provide Legal PA / Secretarial support to your own allocation of Fee Earners which includes a Partner and a variety of lawyers within the firms leading Finance department. You can expect all the 'normal' aspects of a Legal PA / Secretary role including diary management, arranging travel, billing, time entries and arranging meetings. There's a few reasons why this industry leading law firm are one of, if not THE MOST sought after law firm to work for in London. 1. The salaries are excellent!! and completely uncapped - Starts at up to £49,000 2. You get 30 days holiday as standard. 3. 2 days working from home 4. Great bonus's for the hard work that you do! 5. Possibly the friendliest bunch of secretaries in the London legal world! There's a couple of requirements to to be considered for this position, you NEED to have a friendly personality to fit in with the other Secretaries, at least 3 years experience supporting at Partner level within a Corporate/Finance/Banking department and that's it! Please apply immediately if you meet the set criteria!

New PA role supporting a Technology and Media Partner of one of the largest law firms in the world! Come and work for one of the largest firms in the world! other than the size, why is it attractive to work for a firm of this size? Well, they have one of the best support networks of any firm in the country which enables you to do all of the organisational/PA duties pf a Legal Secretary role. You will also have an agile working pattern of 3 days in the office and 2 at home and a starting salary of up to £44,000! The Partner is described as a lovely, down to earth person who isn't precious about his work and is willing to give you as much responsibility as you are able to take! The firm have over 60 offices worldwide and secondments (including Legal PA's) are common so who knows? In a couple of years you could be seconded to location far, far away! In this role you can expect all of the standard Legal PA / Secretary responsibilities including diary management, international travel arrangements, billing, arranging meetings, BD administration and composing letters/emails. If you have at least 2 years Legal PA / Secretary experience within a reputable law firm then please apply immediately!

PA to the Global Head of Technology, Media & Telecommunications for a leading International law firm in the heart of the City - £45,000 !! The ideal candidate should be competent in the following areas: Complex (ever changing) diary management including multiple mailbox management. National and international travel. Business development and event planning. Monthly billing processing and management. File opening processing and drafting of letters of engagement. Supporting with practice management responsibilities. Attending meetings, Taking minutes and following up on actions agreed The firm are seeking a highly motivated individual who has an ability to build relationships quickly with a wide range of stakeholders. You will have strong administration, organisation and diary management experience in a legal or professional services environment and have great client service delivery. A strong legal or professional services background supporting at senior partner(s)/Global Head level is essential for this role.

Film/TV Legal Secretary - Leading Law Firm - City - Paying up to £45,000 My client, an award winning City based Law firm, seeks a Film/TV Legal secretary. They are an International law firm, who are renowned for acting on behalf of successful HNWI's around the world and advise some of the world's most successful Clients. They are seeking an experienced Legal secretary to join their fun and collegiate team. Their secretaries typically support a Partner and several other Lawyers and are relied upon to provide a high level service to both internal and external Clients. They will also encourage you to utilise your own skills, providing training on a continuous development basis. This is a busy role for a career-focused Legal secretary who has experience of supporting Fee Earners in a Legal environment. Duties will include: Day to day diary and email management, travel arrangements including international travel and hotel bookings, processing expenses, audio typing, opening new client files, creating and amending Legal documents, updating the client management database, resolving account queries and assisting in the monthly billing process, communicating with legal staff, clients and support staff, and filing (both electronic and hard copy) to name a few. Please feel free to contact Sian Taylor at JM Legal for a confidential conversation and or further information.

Another fantastic opportunity has arisen for a Legal Secretary/PA at one of the most successful US Law firms based in the City. Salary is up to £47,000 (potentially higher!) with an incentivised benefits package and a hybrid working policy of 3 days in the office. Working in a busy, but not hectic environment, you will work across the Corporate department, supporting a mixture of Fee Earners from Partner to Trainee. That said, the benefits of working for a firm of this size are a high degree of involvement for the individual with a full 360-degree role and a great team ethic amongst the employees. Add into the mix a much-heralded department with a fantastic team ethic and you'll thrive. Previous experience within a law firm is imperative, ideally a US one too. As for Legal knowledge, a good understanding of Corporate Law is essential although strong Litigation/Arbitration will be considered as your skills are very much transferable. The role requires excellent secretarial, IT, administrative, organisational and personal skills. Good communication and 'soft' skills are a must due to the size of the firm and level of client involvement. Private Practice Law firm experience is essential for this role - please do not apply if you do not have this.

Legal PA to Film & TV Partner of leading Media & Entertainment law firm! Clients includes major on camera talent! Do you want to work for a Partner who has global household names in the Film & TV industry as clientele? This leading Media & Entertainment law firm in the west end are looking for a Legal PA to support a busy Partner who specialises in the Film & TV industry!! Salary up to £45,000 and 2 days working from home! You can expect all the standard Legal PA duties including diary management, travel arrangements, billing, arranging meetings, arranging events (and attending the odd one too!) and conflict checks. If you are looking for an established law firm that are a bit different to the city based global law firms, with a more wholesome nature and the ability to work within a genuinely interesting area of law then this could be the firm for you! The firm tend to recruit Legal PA's / Secretaries with around 3-4 years Legal PA / Secretary experience gained within a law firm. Any legal supporting experience will be considered, its much more about personality! As long as you have a friendly disposition and are keen to build relationships with the other lovely Legal PA's then you'll be fine! For more info, please contact Adam @ JM Legal

Great Junior/Mid-Level Legal PA role for someone who's looking to free themselves from the rigid structure of a private practice Law firm. Salary between £35-45,000 - hybrid policy 1 day working from home Based in the Canary Wharf, this firm offers fantastic exposure to a supportive Corporate environment. This Junior/Mid-Level Legal PA role represents an excellent opportunity to make the step up, work in a bustling department and work closely with the current Secretaries and PAs there. Don't worry though, the Fee Earners are quite self-sufficient- YOUR job will largely involve diary management and travel arranging along with general administrative duties - there will be plenty for you to get involved with. The firm are keen to hear from anyone with developing Real Estate, Corporate or Commercial Law experience. This is the Junior/Mid-Level Legal PA role that literally appeals to all: If you're working locally and looking to make the transition to a reputable London Law practice; If you're in a Team Assistant or Administration Assistant role looking for that next step on the career ladder; If you'd prefer to work at a Medium size firm with a small firm, friendly mentality; If you'd like to work in a varied role, picking up diverse Legal knowledge, learning from other Secretaries and expand your CV…! If you're interested or would like any further information whatsoever, please don't hesitate to get in touch.

A leading International Law firm based close to Liverpool Street Station, is looking to recruit a Legal Secretary PA within the Corporate/Finance department. Salary up to £42,000 - hybrid working This Legal Secretary PA role involves working for a Senior Partner and their team; a full-on, challenging yet rewarding position. Previous experience at this level is desired but not required. The Senior Partner is a light-hearted, determined individual whose instructions are clear and concise as is their dictation. So, if you're an upbeat, positive person with a willing attitude and long to work in a team with a similar mentality, look no further! Now the 'boring' bit…there is a clear hierarchy present and a clearly mapped career development plan to the top designed to help you reach your goals and maximise your potential. Furthermore, those within the industry describe the firm as a fun, friendly and lively place to work - what more could you want. If interested or you would like any further information whatsoever, do not hesitate to contact me.