Recruiting for an Executive Assistant to provide high level support to 2 Partners in the Commercial Disputes team of a leading Law Firm in the City - £45,000

The role requires someone to manage the day to day activities of the team and assist them at all times, anticipating their every need, second guessing their thoughts and staying one step ahead. Full involvement is guaranteed. The role requires someone who is proactive and who uses their initiative, whilst correctly judging when to consult with the team or other relevant colleagues

Knowledge, skills and experience

• Preparing materials for meetings eg agendas, collating and circulating papers as appropriate - proof reading documents prior to distribution
• Taking practical action-orientated meeting notes to ensure we capture what's agreed, hold ourselves accountable and drive forward progress
• Carrying out research to obtain a wide variety of information or documents as requested using online or other research tools
• Compiling reports using MS Word and Excel
• Requesting (from Finance), interpreting and relaying financial management account information as required
• Taking a hands-on-role in the accurate billing (including appropriate time entries and disbursements) for some of the firm's largest clients
• Assisting with special projects when necessary
• Performing other tasks and duties as may be required from time to time
• Working effectively with and leveraging other legal and business services departments as required, always using tact and diplomacy and developing a network across the firm, clients and other contacts

Attributes

• Extremely high level of confidentiality and integrity. Able to act with tact and discretion
• Flexible and adaptable attitude and thorough approach to work with the tenacity and strong execution skills to follow tasks/projects through to completion and/or positive resolution.
• Strong financial acumen
• Ability to organise and prioritise
• Works on their own initiative using their instinct and intuition
• Strong planning and project management skills
• Proactive in completing tasks and delivers results
• Robust and strong to be able to manage upwards
• Creative thinker
• Strong analytical and problem-solving skills
• Excellent verbal and written communication skills, being able to demonstrate clarity of thought and expression
• Excellent Microsoft Office skills to include formatting documents in Word and Excel (our Document Production Department can assist with document production especially PowerPoint/InDesign)
• Strong interpersonal skills
• Works well under pressure
• Ability to multi-task
• Excellent team player
• The ability to work with all levels of stakeholders and internal and external clients.
• Any other duties that may be required from time to time
• Flexible and reliable; may be contacted outside of normal office hours to deal with work related tasks or issues