FULLY REMOTE Document Production Specialist

FULLY REMOTE Document Production Specialist (9.00am - 5.00pm) leading Global law firm - £33,000

Responsibilities

• Extensive Document Production (creating, formatting and amending) across all Firm's systems.
• Managing document conversions.
• Preparing Pitch Documents.
• Tikit-linking documents.
• Transcribing BigHand dictations.
• Using BigHand Now hub to work on tasks.
• Populating LaserForms.
• Producing Excel data sets (as directed).
• Producing PowerPoint presentations and using software (as directed) i.e. Templafy.
• Work closely with our Brand department to ensure documents are in House-style.
• Accurately interpret fee-earner instructions and seek clarification when needed if instructions are complex.
• Proof read and quality check work to ensure it is completed to the highest standard - including checking all amendments have been made and ensuring document makes logical and grammatical sense.
• Ensure fee-earner/Practice Support Executive is kept up to date with progress on their work request.
• Ensure documents are delivered in the required timescale - escalating as appropriate to the DP Manager and keep fee-earner/PSE updated, with as much notice as possible, if a deadline will not be met and reason for deadline not being met.
• Use judgement to refer outstanding work to our outsource provider, to enable deadline to be met, liaising with the DPM as appropriate.
• Providing support to users on technical document production queries.
• Ability to repair problem documents either on own or with support from IT.
• Test and troubleshoot new IT systems and ensure these are smoothly rolled out, working alongside IT/Brand/BD Departments as appropriate.
• Share knowledge and proactively suggest changes as appropriate across the team to enable continuous improvement.

Personal Attributes

• Excellent Team Player.
• Good communication skills.
• Great eye for detail.
• Advanced Knowledge of Microsoft Word, Excel, PowerPoint, Outlook, Kofax and any other systems implemented by the firm.
• Familiarity with Real Estate and Banking transactional documents would be a benefit.
• Flexible and dependable.
• Able to stay professional under pressure and work to tight deadlines.
• Conscientious, approachable and enthusiastic.
• Resilient and able to deal with issues as they arise.
• Proactive and highly motivated.
• Ability to use initiative.
• Able to build confidence, respect and trust with others.
• Willingness and enthusiasm to work with and support teams and practice groups.