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Junior Legal Secretary

Junior Legal Secretary

  • Location

    London

  • Sector:

    Legal PA & Secretarial

  • Job type:

    Permanent

  • Salary:

    £23500 - £27000 per annum

  • Contact:

    Lee Laming

  • Contact email:

    lee@jmlegal.co.uk

  • Job ref:

    LL/JLS_1632413921

  • Published:

    about 1 month ago

  • Expiry date:

    2021-10-23

  • Startdate:

    ASAP

  • Consultant:

    ConsultantDrop

Recruiting for 2 Junior Legal Secretaries to work for a leading international law firm. The roles will be supporting various Fee Earners dealing with a multitude of tasks from audio and copy typing, diary and travel arranging and general administration. This is the perfect step up from an Administration Assistant role.

You will provide support to an allocation of approximately 8-10 trainees in their practice area. You are responsible for the trainees' day to day administration support, as well as ensuring the trainees settle into their practice area by completing the onboarding process for each allocated trainee. You will be responsible for ensuring that all activities are carried out in compliance with the firm's policies and regulatory requirements.

  • Printing, scanning, copying and filing
  • Creating Bound Volumes
  • Entering contacts cards into Outlook or Interaction
  • Creating letters and making minor document amendments via Adobe PDF and the Microsoft package
  • Document management including converting to PDF, collating PDFs, renaming, document compares - standard and Change-Pro
  • Liaising with Document Production Unit (DPU), as appropriate, in order to support fee earners/"users"
  • Working with data rooms, including printing/downloading
  • Setting up FileShare sites, uploading/downloading documents
  • Creating folders - indexes and labels
  • Audio transcribing - digital and tape
  • Attending meetings and taking minutes/action notes
  • Providing full support on video conferencing using supported applications
  • Supporting with the integration of new trainees into the team, general guidance on firm processes, arranging any equipment and ensuring full workstation set-up, scheduling introduction meetings with key personnel outside HR induction, and providing general advice on queries
  • Handling internal and external post, including liaising with the mail room, as appropriate
  • Saving and filing documentation using the firm's document management system
  • Participating in the delivery of ad-hoc projects and tasks, as required
  • Maintaining overall support through core administrative and communication activities
  • Booking meeting rooms (London and overseas)
  • Booking client entertainment (e.g. restaurants, tickets)
  • Arranging domestic and international travel: flights, trains, hotels, taxis, currency, maps and liaising with the in-house travel provider, as required

Requirements:

  • Previous experience of working in a support/administrative support role, ideally from working within a professional services firm would be an advantage, but not necessary
  • Good knowledge of Word, PowerPoint, Excel and Outlook

Skills:

  • Excellent organisation skills with strong attention to detail
  • Strong collaboration and interpersonal skills
  • Excellent communication skills, both verbal and written
  • Excellent work ethic; proactive and motivated to learn
  • Exceptional team player with an ability to work autonomously
  • Willingness and enthusiasm to work with and support different groups within the firm, as required
  • Understands the importance of the role and how this contributes to the firm and its strategy

Qualifications:

  • 5 A*-C GCSEs, including English and Mathematics
  • CILEX or BTEC Administration qualifications are desirable, but not essential