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Legal EA to support Senior Partner of Family/Matrimonial team

  • Location

    London

  • Sector:

    Legal PA & Secretarial

  • Job type:

    Permanent

  • Salary:

    £40000 - £42000 per annum + + Hybrid working

  • Contact:

    Vince Ellam

  • Contact email:

    vince@jmlegal.co.uk

  • Job ref:

    VEFAM_1636130154

  • Published:

    25 days ago

  • Expiry date:

    2021-12-05

  • Startdate:

    ASAP

  • Consultant:

    Vince Ellam

Legal EA to support Senior Partner of Family/Matrimonial team.
A proactive and highly competent Executive Assistant who can operate successfully in a busy, fast-paced environment.

Salary up to £42,000 plus benefits + flexible hybrid working policy.

A highly respected and dynamic UK Law firm are looking to recruit a full-time permanent Legal EA to support a Senior Partner of their Family/Matrimonial practice group.

They're seeking a highly competent Legal EA who will form a strong working relationship with the Senior Partner and their team. Initiative and common sense are key, as well as the confidence to drive things forward.

The purpose of the role is to deliver exemplary EA services covering a variety of legal and business support duties, enabling high level day to day operations across the team and contributing to the ongoing development of the firm's workflow processes and procedures.

For an overview of the duties, please see below:

  • Act as a professional and client service focussed ambassador for partners internally and externally
  • Take full ownership of diaries, proactively managing all appointments, meetings and related logistics, working with partners to ensure that their schedules run smoothly and that they are where they need to be, at the scheduled meeting time, and that they are prepared for each meeting
  • Proactively manage diary conflicts and take appropriate action on queries or clashes
  • As agreed with each individual partner, manage inboxes responding to emails on their behalf, drafting emails appropriately, forwarding any client critical emails to other fee earners and secretaries in the team to action and respond and highlight any urgent/important emails that partner needs to respond to
  • Demonstrate commercial and financial management understanding, by handling complex compliance and billing matters
  • Take full ownership of tasks and manage workload against deadlines and business needs, working effectively and collaboratively with central support departments to efficiently deliver to deadlines
  • Coordinate the billing process on behalf of the partners, proactively organising WIP and other financial management meetings, working with the wider department and Client Administrators to ensure billing processes meet deadlines
  • Work in partnership with partners, building highly effective relationships with each of them, ensuring good working practices are put in place and adopted
  • Arrange regular catch ups with each partner to review their diary and commitments, to ensure that a good understanding of partners' clients and priorities is developed to help the partners make the best use of their time
  • Liaise with the Marketing & Business Development team and key contacts, proactively coordinating BD activities, playing a key role in the organisation of events, seminars & conferences for the team
  • Arrange travel requirements, understand individual's personal preferences and manage all arrangements from start to finish (including journey details, accommodation, visa requirements, currency) and update diary to reflect all information
  • Develop a thorough understanding of the partners' practice area(s), clients, priorities, the teamworking practices, and goals
  • Be a role model, work closely with the Secretarial Team Leader, be seen as a change agent and show a willingness and confidence to make suggestions for change where appropriate
  • Build strong relationships internally and externally

For more information, please do not hesitate to contact me.