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Legal PA 1:1 to Finance Partner - US Law firm

  • Location

    City of London

  • Sector:

    Legal PA & Secretarial

  • Job type:

    Permanent

  • Salary:

    £42000 - £45000 per annum

  • Contact:

    Lee Laming

  • Contact email:

    lee@jmlegal.co.uk

  • Job ref:

    LL/PASON_1636391819

  • Published:

    22 days ago

  • Expiry date:

    2021-12-08

  • Consultant:

    Lee Laming

Recruiting for a Legal PA to work on a 1:1 basis to Finance Partner - US Law firm £45,000 !!

Key Responsibilities

  • Providing full secretarial support to the Partner.
  • Supporting the allocation with lighter secretarial duties as and when required.
  • Full management of the Partner's day including prioritisation, identifying potential issues, providing solutions and maintaining full control of the Partner's diary and inbox.
  • Arranging complex national and international travel -anticipating additional requirements to ensure smooth running of all journeys taken by the Partner.
  • Drafting of correspondence on behalf of the Partner, proofing emails and documents to ensure a high level of attention to detail is shown consistently.
  • Dealing with internal and external clients, acting as a gatekeeper and trusted point of contact.
  • Organisation of management meetings, off-sites and small internal events.
  • Liaising with Partners and Partner secretaries.
  • Managing the Partner's diary.
  • Entering timesheets.
  • Completing weekly expense reports for the Partner.
  • Arranging lunches, dinners, conferences and/or video conferences.
  • Keeping the Partner up to date with emails and telephone calls when they are out of the office, taking action where possible.
  • Editing/amending/updating complex word documentation and powerpoint presentations.
  • Maintaining client and firm matter files and deals with relevant "housekeeping" tasks such as archiving.
  • Assisting with monthly billing.
  • Organisation of team social events.
  • Required to be a member of the overtime rota.
  • Supporting other secretarial allocations as and when required.

Knowledge, Skills & Attributes

  • Experience working within a professional services environment.
  • Exceptional administrative skills.
  • Advanced knowledge of packages used by the firm (see below), particularly, Windows 2010 including Word and PowerPoint.
  • Ability to work in a demanding and busy position, remaining clam under pressure.
  • A team-player who will work collaboratively to support the wider team and business goals.

Ability to prioritise workloads and manage accordingly.

  • Self-motivated and committed.
  • Flexible approach to working outside of normal office hours.

Educational Requirements

  • A-Level standard (or equivalent) and/or a secretarial/PA recognised qualification.