Legal PA - Corporate Finance (US LAW FIRM)
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Location
City of London
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Sector:
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Job type:
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Salary:
£48000 - £50000 per annum
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Contact:
Lee Laming
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Contact email:
lee@jmlegal.co.uk
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Job ref:
LL/US/SOINY_1707217460
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Published:
about 1 year ago
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Expiry date:
2024-03-07
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Consultant:
ConsultantDrop
Partner level Legal PA - Corporate law - leading US Law firm based in stunning offices in the heart of the city - £50,000 + hybrid working.
Supporting a small allocation of Partners dealing with Corporate / Finance law and working alongside a very friendly and supportive team of Legal PA's.
Main duties consist of:
- Answer phones, transfer calls, take messages, establish conference calls and use voice mail
- Handle written and electronic correspondence, including editing, adjusting language or terminology and correcting grammar where appropriate to improve work product.
- Investigates and responds to client requests, including organising and sending materials to clients
- Prepare client bills and associated cover letters
- Prepare new matter reports and update list of client/matter codes
- Maintains and processes client billing for principals, directly or indirectly.
- Liaise with clients, investigating and responding to requests where appropriate
- Manage lawyers' Outlook calendars
- Maintain lawyers' time entries in Carpe Diem
- Monitor professional development requirements for principals
- Make travel arrangements and complete travel and expense reports
- Manage workflow and coordinate projects with office services
- Schedule meetings, reserve rooms, coordinate video or audio equipment, and order food
- Use MS Office in preparation of documents, spreadsheets and presentations
- Maintain document filing to firm standards
- Utilise iManage document management system for all documents
- Review and process administrative and personal charges
- Delegates appropriate admin tasks to the Legal Team Administration Assistants, such as time recording, expenses, etc.
- Performs all other duties as necessary and as assigned by your allocated principal, Legal Team Coordinator or line manager for efficient functioning of the Department, Office and Firm.
- Maintain up to date handover notes to ensure consistent quality of service in case of absence
Knowledge, Skills and Abilities
- Secondary level education required; university studies preferred
- Previous legal secretarial experience in a law firm
- Typing 65wpm and proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
- Excellent interpersonal and organisational skills
- High attention to detail and ability to multi-task
- Ability to prioritise and coordinate work
- Ability to maintain confidential information
- Ability to complete assignments within agreed deadlines by prioritising workload
- Ability to maintain confidential information
- Ability and willingness to learn new skills as they become necessary
- Demonstrates initiative and strong client focus, taking responsibility for tasks and issues, proactively taking ownership to ensure successful conclusion.
- Team player, able to work well with others to achieve departmental or task specific goals.
- Practice and foster an atmosphere of teamwork and cooperation
This is an amazing opportunity to move to a forward thinking US Law firm and working with a great bunch of Legal PA's so, if you have at least 2-3 years Legal Secretarial experience and keen to move to a progressive law firm - APPLY NOW !!!
