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Legal PA - Corporate Finance (US LAW FIRM)

  • Location

    City of London

  • Sector:

    Legal PA & Secretarial

  • Job type:

    Permanent

  • Salary:

    £48000 - £50000 per annum

  • Contact:

    Lee Laming

  • Contact email:

    lee@jmlegal.co.uk

  • Job ref:

    LL/US/SOINY_1707217460

  • Published:

    24 days ago

  • Expiry date:

    2024-03-07

  • Consultant:

    Lee Laming

Partner level Legal PA - Corporate law - leading US Law firm based in stunning offices in the heart of the city - £50,000 + hybrid working.

Supporting a small allocation of Partners dealing with Corporate / Finance law and working alongside a very friendly and supportive team of Legal PA's.

Main duties consist of:

  • Answer phones, transfer calls, take messages, establish conference calls and use voice mail
  • Handle written and electronic correspondence, including editing, adjusting language or terminology and correcting grammar where appropriate to improve work product.
  • Investigates and responds to client requests, including organising and sending materials to clients
  • Prepare client bills and associated cover letters
  • Prepare new matter reports and update list of client/matter codes
  • Maintains and processes client billing for principals, directly or indirectly.
  • Liaise with clients, investigating and responding to requests where appropriate
  • Manage lawyers' Outlook calendars
  • Maintain lawyers' time entries in Carpe Diem
  • Monitor professional development requirements for principals
  • Make travel arrangements and complete travel and expense reports
  • Manage workflow and coordinate projects with office services
  • Schedule meetings, reserve rooms, coordinate video or audio equipment, and order food
  • Use MS Office in preparation of documents, spreadsheets and presentations
  • Maintain document filing to firm standards
  • Utilise iManage document management system for all documents
  • Review and process administrative and personal charges
  • Delegates appropriate admin tasks to the Legal Team Administration Assistants, such as time recording, expenses, etc.
  • Performs all other duties as necessary and as assigned by your allocated principal, Legal Team Coordinator or line manager for efficient functioning of the Department, Office and Firm.
  • Maintain up to date handover notes to ensure consistent quality of service in case of absence

Knowledge, Skills and Abilities

  • Secondary level education required; university studies preferred
  • Previous legal secretarial experience in a law firm
  • Typing 65wpm and proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
  • Excellent interpersonal and organisational skills
  • High attention to detail and ability to multi-task
  • Ability to prioritise and coordinate work
  • Ability to maintain confidential information
  • Ability to complete assignments within agreed deadlines by prioritising workload
  • Ability to maintain confidential information
  • Ability and willingness to learn new skills as they become necessary
  • Demonstrates initiative and strong client focus, taking responsibility for tasks and issues, proactively taking ownership to ensure successful conclusion.
  • Team player, able to work well with others to achieve departmental or task specific goals.
  • Practice and foster an atmosphere of teamwork and cooperation

This is an amazing opportunity to move to a forward thinking US Law firm and working with a great bunch of Legal PA's so, if you have at least 2-3 years Legal Secretarial experience and keen to move to a progressive law firm - APPLY NOW !!!