Legal PA working directly for the Head of Legal in a small, but very busy in house legal department on Asset Management, Development, Purchases, Disposals, Financing's for the wider group for a privately owned real estate investment, development and operational company.

MAIN DUTIES AND RESPONSIBILITIES

* Working directly for the Head of Legal in a small, but very busy in house legal department on asset management, development, purchases, disposals, financing's etc. for the wider group.

* In relation to the company's self-storage business, responsible for drafting legal documents and seeing through to completion, liaising with store teams and drafting correspondence with prospective tenants.

* Transcription of/proof reading legal documents.

* Proactively diary manage and ensure the Head of Legal is aware of daily schedule.

* Proactively manage the outlook inbox of Head of Legal. * Schedule appointments, meetings and conference calls as and when required.

* Greeting clients who are attending meetings etc.

* Liaising with, and building a rapport with external lawyers on a day to day basis.

* Addressing both internal and external client queries in a timely and professional manner.

* Establishing and maintaining good working relationships between internal teams (construction/marketing/finance/planning/accounts/facilities/self- storage/hotels/build to rent etc.).

* Scheduling legal fee quotes and monitoring caps.

* Responsible for scheduling and processing third party invoices across multiple projects.

* Providing cover to one of the Principals of the business when his Assistant is on annual leave etc.

* General day to day running of the office, including collecting and sorting incoming post, photocopying, scanning and faxing the documents.

* Any other ad-hoc tasks as assigned by the Head of Legal.

PRE - REQUISITES FOR CANDIDATES

The role requires recent time-served experience working in the real estate department of either a leading City/Regional law firm as a pre-requisite.

• Must be competent in using Land Registry Direct, Searchflow or other search providers; able to complete SDLT returns via online portal and on paper.
• Substantial experience is required in completing and submitting Land Registry forms.
• Strong knowledge of office management systems and procedures.
• Excellent Typing skills, both audio and copy.
• Excellent oral and written communication skills.
• Proficiency in MS Office Microsoft Word, Excel in particular.

SKILLS AND COMPETENCIES

* A self-starter, highly motivated, enthusiastic, dedicated and driven to achieve high standards and results, but delivered in a team environment.

* Professional appearance.

* Courteous, friendly and flexible.

* Excellent organisational, planning and time management skills.

* Ability to prioritise work appropriately and multi-task.

* Must be able to work well under pressure and to tight deadlines when required, with a "can do" attitude.

* Honesty and discretion when dealing with sensitive information, business or otherwise.

* Ability to adapt to change and to respond positively to new challenges.

* Opportunities for the right candidate to grow their skill set and to progress within this successful company.