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Legal PA - Real Estate - £45,000 !!!

  • Location

    London

  • Sector:

    Legal PA & Secretarial

  • Job type:

    Permanent

  • Salary:

    £40000 - £45000 per annum

  • Contact:

    Lee Laming

  • Contact email:

    lee@jmlegal.co.uk

  • Job ref:

    LL/REA/LL_1637056770

  • Published:

    14 days ago

  • Expiry date:

    2021-12-16

  • Startdate:

    ASAP

  • Consultant:

    Lee Laming

Legal PA working directly for the Head of Legal in a small, but very busy in house legal department on Asset Management, Development, Purchases, Disposals, Financing's for the wider group for a privately owned real estate investment, development and operational company.

MAIN DUTIES AND RESPONSIBILITIES

* Working directly for the Head of Legal in a small, but very busy in house legal department on asset management, development, purchases, disposals, financing's etc. for the wider group.

* In relation to the company's self-storage business, responsible for drafting legal documents and seeing through to completion, liaising with store teams and drafting correspondence with prospective tenants.

* Transcription of/proof reading legal documents.

* Proactively diary manage and ensure the Head of Legal is aware of daily schedule.

* Proactively manage the outlook inbox of Head of Legal. * Schedule appointments, meetings and conference calls as and when required.

* Greeting clients who are attending meetings etc.

* Liaising with, and building a rapport with external lawyers on a day to day basis.

* Addressing both internal and external client queries in a timely and professional manner.

* Establishing and maintaining good working relationships between internal teams (construction/marketing/finance/planning/accounts/facilities/self- storage/hotels/build to rent etc.).

* Scheduling legal fee quotes and monitoring caps.

* Responsible for scheduling and processing third party invoices across multiple projects.

* Providing cover to one of the Principals of the business when his Assistant is on annual leave etc.

* General day to day running of the office, including collecting and sorting incoming post, photocopying, scanning and faxing the documents.

* Any other ad-hoc tasks as assigned by the Head of Legal.

PRE - REQUISITES FOR CANDIDATES

The role requires recent time-served experience working in the real estate department of either a leading City/Regional law firm as a pre-requisite.

  • Must be competent in using Land Registry Direct, Searchflow or other search providers; able to complete SDLT returns via online portal and on paper.
  • Substantial experience is required in completing and submitting Land Registry forms.
  • Strong knowledge of office management systems and procedures.
  • Excellent Typing skills, both audio and copy.
  • Excellent oral and written communication skills.
  • Proficiency in MS Office Microsoft Word, Excel in particular.

SKILLS AND COMPETENCIES

* A self-starter, highly motivated, enthusiastic, dedicated and driven to achieve high standards and results, but delivered in a team environment.

* Professional appearance.

* Courteous, friendly and flexible.

* Excellent organisational, planning and time management skills.

* Ability to prioritise work appropriately and multi-task.

* Must be able to work well under pressure and to tight deadlines when required, with a "can do" attitude.

* Honesty and discretion when dealing with sensitive information, business or otherwise.

* Ability to adapt to change and to respond positively to new challenges.

* Opportunities for the right candidate to grow their skill set and to progress within this successful company.