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Legal Team Secretary - US LAW FIRM

Legal Team Secretary - US LAW FIRM

  • Location

    City of London

  • Sector:

    Legal PA & Secretarial

  • Job type:

    Permanent

  • Salary:

    Up to £45000 per annum

  • Contact:

    Lee Laming

  • Contact email:

    lee@jmlegal.co.uk

  • Job ref:

    LL/DIN_1699272322

  • Published:

    7 months ago

  • Expiry date:

    2023-12-06

  • Startdate:

    ASAP

  • Consultant:

    ConsultantDrop

Legal Team Secretary to work in a small London office of a large global US law Law firm in the City.

Covering multiple areas of law such as Corporate, Employment, Intellectual Property, Private Client and Real Estate - paying £45,000 !

SUMMARY: Provides secretarial and administrative support to legal professionals.

ESSENTIAL FUNCTIONS:

May perform most or all of the following duties:

  1. Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney/client relationships.
  2. Maintains current knowledge of clients and contacts.
  3. Organises and coordinates meetings.
  4. Provides valued added tasks for clients, recording time in Intapp, this could include carrying out searches, preparing documents for filing at court, collating bundles etc.
  5. Prepares relevant forms (that varies from department to department and could cover Land Registry, Employment Tribunal, Companies House).
  6. Prepares and manages correspondence.
  7. Proofreads and edits legal documents.
  8. Prepares and processes standard legal documents including contracts, pleadings etc.
  9. Makes entries into relevant firm and partner databases.
  10. Maintains client files (increasingly in paperless form).
  11. Handles incoming mail. Ensure timely receipt of outgoing mail; may engage special delivery services.
  12. Maintains lawyers schedules and calendars.
  13. Dealing with expenses for lawyers using Chrome River.
  14. Works with our Head of UK Risk & Compliance, New Business Intake and Records Teams in opening new files, requesting conflict of interest checks and maintains on-line and hard copy files as required. Stores older files; prepares files for closure in collaboration with Records team.
  15. Coordinates billing after lawyers have approved bills on tracker, making sure US issues pdf bills/ or electronic bills, sending these to clients if requested by lawyers and assisting Accounts Teams with queries.
  16. Makes appointments and assists with travel arrangements for lawyers.

ADDITIONAL FUNCTIONS:

  1. Works closely with administrative support staff; is team oriented.
  2. Mutually supports other London team members with overload typing, filing, photocopying, faxing, or reception relief.
  3. May transcribe documents (BigHand digital dictation).
  4. May perform other related duties.

Based in amazing offices, a stones throw from Liverpool Street Station !