Key activities/responsibilities

• Diary management - organise meetings, video and audio conference calls, interviews and associated services such as room bookings and refreshments.
• Meeting management - collect agenda items, prepare and distribute agendas, take and distribute minutes, follow up on actions.
• Travel management - arrange flights, accommodation, transfers, VISAs/ESTAs, prepare currency and itineraries, process expenses/credit card statements and currency return.
• Email management - daily inbox management.
• Document work - type dictations, prepare correspondence, document amendments, land registry searches, prepare bills and management presentations.
• Filing, e-filing and archiving - scanning and printing, purchase order requests, field telephone calls and take messages, post and faxes.
• Assist with the production and distribution of management accounts reports.
• Provide ad hoc support/holiday cover etc for the Executive Assistant to the Managing Partners and the Executive Assistant to Business Development & Communications Directors.
• Create weekly financial presentations using Power BI for Finance Director.
• Create monthly financial reports using Power BI for overseas offices via email.
• Processing expenses/invoices including corporate credit card statements.
• Assisting with updating/renewing any global Members/Partnership Agreements.
• Managing new office/entity/lease project plans.
• Assisting with ad-hoc internal management projects.
• Preparing documents, correspondence, brochures and PowerPoint presentations for various events/projects/meetings.
• Attend events, such as the partnership conference, where necessary to provide administration support.
• Organising global meetings such as Town Halls, Away Days, annual management offsite, strategy group meetings (to include venues, hotels, catering, equipment, travel etc).
• Assist the Development & Culture teams with ad hoc tasks and projects.

Skills and experience - essential

• At least 5 years' experience working as a Personal Assistant at a senior level.
• Proficient in Outlook, Word, Excel and PowerPoint.
• Fluent in written and spoken English.
• At least 60wpm typing speed.
• Experience working in a professional services environment.

Skills and experience - desired

• Experience working for an international law firm.

Personal skills/attributes

• Ability to act with absolute discretion is essential.
• Ability to learn extremely quickly and hit the ground running.
• Friendly and professional with a strong service ethic.
• Strong communication skills; able to interact effectively at all levels; ability to work collaboratively.
• High level of accuracy and attention to detail.
• Proactive self-starter, able to juggle multiple tasks and see them through to completion.
• Robust, able to cope with a demanding environment.