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PA to Senior Management Team - Global firm - £45k (hybrid)

PA to Senior Management Team - Global firm - £45k (hybrid)

  • Location

    London

  • Sector:

    Executive Assistant

  • Job type:

    Permanent

  • Salary:

    £40000 - £45000 per annum

  • Contact:

    David Stoddart

  • Contact email:

    david@jmlegal.co.uk

  • Job ref:

    DSSNRMGTAP01_1699871936

  • Published:

    7 months ago

  • Expiry date:

    2023-12-13

  • Consultant:

    ConsultantDrop

Our client is looking to recruit a confident, client focussed and forward-thinking PA to assist the Executive Assistant team in providing support to members of the Senior Management Team

Salary - £45,000

Hybrid - 3/2

Location - St Paul's

This role will work as part of the Senior Management Executive Assistant Team (currently 2 EAs) supporting the CEO, COO, Global Finance Director, Global Risk Director and Head of Partnership Tax. This is an exciting role for a good communicator with a high level of interpersonal skills, required to liaise across all offices.

This role requires a proactive person who can manage various administrative tasks, enable effective communication and provide a key contribution to the overall success of team.

Key responsibilities include:

  • Assist the Executive Assistants / Senior Management Team with:
    • the coordination of meetings, collating agenda items, circulating papers in advance, taking minutes and circulating action points post meeting;
    • coordination support on projects and other initiatives undertaken by the senior management team;
    • conducting data research and analysis and re-arranging in a coherent format for presentation;
    • co-ordination of the communications to partners regarding their tax return process including scheduling meetings for tax team members with individual Partners; collating and distributing paperwork (including the use of mail-merge), booking meeting rooms; and e-filing;
    • the production of the firm's annual business plan;
    • the organisational aspects of the Global Partner appraisal process including scheduling appraisal meetings, distributing paperwork, creating spreadsheets, booking meeting rooms and collating paperwork;
  • Extensive and often complex diary management; coordinating meetings to best utilise time, managing diary conflicts and preparing any necessary documentation in advance.
  • Provide effective mailbox management and maintenance of all electronic mail, including flagging up of any mail or issues that need attention and on occasion responding to email correspondence.
  • Arranging complex travel arrangements working across numerous time zones including producing detailed itineraries, anticipating any additional requirements and obtaining visas if required and keeping HR informed of movements.
  • Produce accurate, high quality typed work from audio and script work, using any of the software packages and document management systems available on the system, providing a same day service or more urgently as required.
  • Proofread documents to ensure an accurate and high standard is maintained, demonstrating strong attention to detail at all times.

If you're looking for a rewarding role and want to work in a dynamic and professional environment then please get in touch for more information.