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Senior Legal PA - TAX

  • Location

    City of London

  • Sector:

    Legal PA & Secretarial

  • Job type:

    Permanent

  • Salary:

    £40000 - £45000 per annum

  • Contact:

    Lee Laming

  • Contact email:

    lee@jmlegal.co.uk

  • Job ref:

    LL/TAC_1720014683

  • Published:

    14 days ago

  • Expiry date:

    2024-08-02

  • Consultant:

    Lee Laming

Recruiting for a Senior Legal Tax PA to support a Partner and Fee Earners. Working in a lovely team alongside 5 other PA's and based in the heart of the City.

MAIN DUTIES AND RESPONSIBILITIES

  • Provide high level support to partners and fee earners as a trusted advisor
  • Completes practice group specific tasks to develop specialist expertise (e.g. super-user on specific tools, global billing, client reporting, knowledge management support)
  • Utilises skill in influencing stakeholders - quickly building rapport and be seen as a trusted advisor
  • Adding value by taking a proactive approach to tasks and anticipating potential problems before they arise
  • Billing subject matter expert
  • Ensuring accurate and timely use of our finance management system to facilitate matter opening, maintenance, closure and archiving. Generating accurate billing reports, letters and draft bills in a timely manner. Managing accounts payable (invoices), expenses and disbursements. Recording time for fee-earners when required (including non-billable productive time) on a daily basis
  • Understanding document management processes (iManage)
  • Coordinating internal and external client meetings effectively ensuring rooms and conference facilities are booked, liaising with attendees and ensuring that any required catering and technical equipment is in place
  • Assisting fee earners with the organisation of meetings including preparation of agendas and collating meeting papers in a timely manner
  • Utilising document production for the creation of all first draft documents
  • Organising and assisting with client functions, entertainment and seminars, as required;
  • Arranging complex travel bookings, including visas, flights, taxis, accommodation and rental cars, etc.
  • Completing financial reports where required, from internal systems highlighting outstanding monies to be billed and updating particular client financial schedules where necessary
  • Assisting on ad-hoc projects as and when required, for example managing bundles, supporting team events etc.
  • Any other secretarial or administrative duties as required

EXPERIENCE REQUIRED

  • Previous experience as a Legal Secretary ideally with a Tax background
  • Previous experience of document management systems
  • Knowledge of Microsoft Office Suite
  • Excellent diary management
  • Strong organisation and prioritisation skills
  • Good verbal and written communication skills
  • Applies knowledge and judgement to solve problems and make decisions
  • Experience of delegating to, and training, less experienced team members
  • Flexible approach to working practices in order to meet business needs
  • Friendly, personable and approachable
  • Adaptable and flexible approach
  • Conscientious and diligent
  • Remains calm under pressure
  • Eager to learn and develop skills
  • Adopt a can do attitude