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Senior Legal Secretary - US Law firm

  • Location

    City of London

  • Sector:

    Legal PA & Secretarial

  • Job type:

    Permanent

  • Salary:

    £45000 - £49000 per annum

  • Contact:

    Lee Laming

  • Contact email:

    lee@jmlegal.co.uk

  • Job ref:

    LL/SLPA/FIN_1655218131

  • Published:

    22 days ago

  • Expiry date:

    2022-07-14

  • Consultant:

    Lee Laming

Recruiting for 2 x Senior Legal Secretaries - US Law firm in the City paying up to £49,000 !
To provide high quality secretarial and administrative support to Partners, Associates and Trainees, as well
as working closely with other secretaries and business support professionals.

Duties:

 Document processing; proof reading of work to ensure that completed documents have been produced to
an appropriately high standard.
 Answering telephone calls promptly in a professional manner i.e. full message taking, actioning and
following up. Checking voicemail regularly in the absence of Fee Earners and responding to messages where
appropriate.
 Actively manages Fee Earners diaries, exercises good judgement with regard to priorities and urgency and
resolves conflicting appointments.
 Proactively manages fee earners' and own inbox, ensure that client/matter related emails are dealt with
and filed in FileSite on a timely basis.
 Arranges travel and prepares itinerary.
 Takes responsibility for managing Fee Earners' contacts and keeping Interaction up to date.
 Managing the billing process with the Finance team.
 Maximises the efficiency and effectiveness of filing supported by the firm's electronic filing system, ensures
that all client files, whether electronic or hard copy, are kept complete and up to date.
 Sorting and processing incoming and outgoing mail.
 When required by fee earner, inputting timesheets onto DTE.
 Proactively manages opening new clients and matters, conflict checks and drafts/amends engagement
letters.
 Completion and submission of expense forms using correct client or office charge code (travel expenses and
other expenses).
 Administrative tasks including typing, photocopying, binding, scanning documents, filing, timesheets,
expenses and preparing weekly business development submissions for internal newsletter.
 Develops and maintains professional relationships with fee earners, clients and counterparts at the client.
 Anticipates the needs of both internal and external clients, responds to expectations and adds value by
ensuring that the client experiences the highest quality of service at all times.
 Recognises the importance of working as part of a team, promotes team spirit both within own group and
firm‐wide. Willingly assists other team members and shares knowledge.

Experience required:

 At least five years' previous experience of supporting at Partner level or equivalent in an M&A team of a
corporate, legal or banking environment.
 Proficiency with the MS Office (Word, Excel, PowerPoint and Outlook) applications.
 Strong writing and communication skills.
 A critical eye for detail and consistency.
 Well organised and demonstrates the ability to multi‐task.
 Positive, professional attitude and able to remain calm under pressure.
 Ability to prioritise and use initiative.
 Highly motivated and confident.
 Acts a role model, leading by example with professional behaviour and a positive attitude. Approachable
and working collaboratively with others, promoting team spirit.
 Willingness to work flexibly to meet client needs, offering assistance to others when needed and
delegating to other resources as required.
 Professional demeanour and style appropriate for an international law firm.

Working in amazing offices and alongside a superb team of other Secretaries - Don't delay apply today !