Executive Assistant

Executive Assistants needed for much loved Magic Circle firm! Salary - £58,000 Hybrid - 3/2 Location - Liverpool Street EA to Global Heads of Marketing & Business Development EA to 3 Partners in Global Transactions (Energy, Transport & Infrastructure) EA to a Partner/Team leader in Litigation This market leading firm is looking for 3 proactive and highly competent EAs who will provide professional, client focused support to senior stakeholders in a dynamic and fast-paced environment. The successful person/s needs to be adaptable, dynamic and confident in their ability to drive change, influence stakeholders and build relationships. These are involving Executive Assistant roles and they are looking for a proven track record of supporting at a Senior level, with a need to be highly organised and an ability to add value at every turn. Duties may consist of: Proactive inbox and diary management Effective gatekeeping, forward planning and scheduling Draft high-quality correspondence and communicating on behalf of the stakeholders Communicate with clients directly, screening calls and providing responses Utilise the firm travel agent platform to arrange complex travel, VISAs, itineraries Project management and ownership of tasks Document creation and amendments of smaller scale Draft engagement letters Maintain effective document/email management and matter filing systems via iManage Working with Billing team to proactively manage WIP and attend routine WIP meetings with stakeholders Proactive upward management of business development and other firm-wide initiatives Support with organisation of internal and external events and conferences, utilising the Events team This is fantastic chance to showcase your attributes with an opportunity to work on challenging and engaging matters, that will allow you to make your mark and progress your career. If you are interested or would like to see a full spec, please don't hesitate to contact me.

1x EA to Senior Partners in Dispute Resolution 1x EA to 3 Global Transactions Partners 1x EA to Global Head of Marketing & Business Development This industry leading Magic Circle law firm in the city are seeking an establish Legal PA / EA to support Senior members in their Dispute Resolution, Global transactions and Marketing/BD Development departments! Role overview: EA to Senior Members Extensive diary/inbox management and global travel arrangements This would not suit a PA who is looking for a step up, as they require a fully fledged EA level candidate Marketing/BD/Event support Supporting Stake holders in total - so at least 1 or 2 Partners Appropriate delegation to PA's/Administrators Some ad-hoc personal work Accurate billing Effective filing communicating with client directly Support with draft pitches Benefits: Some of the benefits include access to their in house gym! 25 days holiday, health insurance and much much more! If you have relevant experience of supporting Senior lawyers in a reputable London law firm then please apply!

Our client is looking to recruit a confident, client focussed and forward-thinking PA to assist the Executive Assistant team in providing support to members of the Senior Management Team Salary - £45,000 Hybrid - 3/2 Location - St Paul's This role will work as part of the Senior Management Executive Assistant Team (currently 2 EAs) supporting the CEO, COO, Global Finance Director, Global Risk Director and Head of Partnership Tax. This is an exciting role for a good communicator with a high level of interpersonal skills, required to liaise across all offices. This role requires a proactive person who can manage various administrative tasks, enable effective communication and provide a key contribution to the overall success of team. Key responsibilities include: Assist the Executive Assistants / Senior Management Team with: the coordination of meetings, collating agenda items, circulating papers in advance, taking minutes and circulating action points post meeting; coordination support on projects and other initiatives undertaken by the senior management team; conducting data research and analysis and re-arranging in a coherent format for presentation; co-ordination of the communications to partners regarding their tax return process including scheduling meetings for tax team members with individual Partners; collating and distributing paperwork (including the use of mail-merge), booking meeting rooms; and e-filing; the production of the firm's annual business plan; the organisational aspects of the Global Partner appraisal process including scheduling appraisal meetings, distributing paperwork, creating spreadsheets, booking meeting rooms and collating paperwork; Extensive and often complex diary management; coordinating meetings to best utilise time, managing diary conflicts and preparing any necessary documentation in advance. Provide effective mailbox management and maintenance of all electronic mail, including flagging up of any mail or issues that need attention and on occasion responding to email correspondence. Arranging complex travel arrangements working across numerous time zones including producing detailed itineraries, anticipating any additional requirements and obtaining visas if required and keeping HR informed of movements. Produce accurate, high quality typed work from audio and script work, using any of the software packages and document management systems available on the system, providing a same day service or more urgently as required. Proofread documents to ensure an accurate and high standard is maintained, demonstrating strong attention to detail at all times. If you're looking for a rewarding role and want to work in a dynamic and professional environment then please get in touch for more information.

If you are a dedicated and organized individual who thrives in a fast-paced environment then this Management PA role is your ideal next step. Salary - £45,000 Hybrid - 3/2 Location - Liverpool Street With a strong presence in key financial centres worldwide, this leading international law firm has achieved rapid expansion and year-on-year growth and is now in need of a talented and ambitious Management PA to support three Directors within the organisation. This role requires a proactive person who can manage various administrative tasks, enable effective communication and provide a key contribution to the overall success of the Directors and their respective teams. Key responsibilities include: Act as the primary point of contact for the Directors, managing their schedules, and coordinating meetings and appointments. Assist in managing and prioritizing email and other communication channels, ensuring timely responses. Prepare and review correspondence, reports and presentations on behalf of the Directors. Facilitate efficient communication between the Directors and their teams, clients and external stakeholders. Handle travel arrangements, accommodations and itineraries, ensuring smooth logistics for business trips. Maintain and organize important documents, records and files to ensure accessibility and confidentiality. Undertake ad-hoc administrative tasks and projects as required by the Directors. If you're looking for a rewarding role and want to work in a dynamic and professional environment then please get in touch for more information.

PA to Partnership Directors of rapidly expanding mid-sized international law firm at Liverpool St! A reputable mid-sized Central London law firm at Liverpool St with over 15 offices worldwide and tonnes of respect in their field are seeking a PA to Central Management Directors. Salary up to £45,000 Age working - 3 days in the office and 2 from home The Senior PA will be providing administrative/secretarial support to the Finance Business services Directors. The firm requires a PA with experience of supporting a Director within a law firm. Duties such as: Diary management Inbox management Organising global meetings including away days, off site meetings and large venues Creating monthly financial reports Assisting with projects Producing/distributing managements accounts reports Do you enjoy all the 'PA' organisational aspects to a Legal PA role and not so much on the lengthy documents/typing? Then this could be the role for you! If you have at least 3 years experience of working within a law firm, some of which supporting a Director then please get in contact immediately!