Legal PA & Secretarial

Legal PA (Corporate) - Global Law Firm - £37,000 + 50% Hybrid Working My Client, one of the largest Law firms across the globe, who boast over 81 offices and 9,000 staff members, seek a Legal PA to support Partners and Fee Earners in their Corporate department. The role itself is perfect for a PA who is keen to secure a heavily involved role. Based in the heart of the City Corporate Paying up to £37,000 Hybrid working - 50% 9:30am - 5:30pm Flexible benefits package including pension, private medical, season ticket loan, subsidised gym memberships, lifestyle discount scheme, on site restaurant plus more. Duties Day to day diary management to include scheduling meetings and appointments. Arranging global travel to include business itineraries. Email management. Audio typing, creating and amending correspondence and placing documents into house style. Creating PowerPoint presentations, memos and reports. Time entry. Manage the billing process. Assistance with the BD activities. Candidates must have at least 18 months experience of working within a Law firm, supporting their own allocation - or in a Hub setting.

Legal PA - Pensions - City Law Firm - WFH 2 DAYS PW - £49k One of the most sophisticated and ever-developing Law firms across the globe seek an ambitious Legal PA to join their award winning Pensions team. Boasting over 19 offices and over 200 Layers in their London office alone, this firm fully commits to offering the tools to each and every employee in order to become successful. Aside from their own tailored training and coaching packages that is offered, they also hold a strong emphasis to Corporate Social Responsibility including environmental projects and employability programmes. This role is supporting Partner level and would suit a Legal PA who enjoys billing. Liverpool Street Location Hybrid Working - 3 days in the office, 2 from home Paying circa £49,000 Supporting Partner level Training, mentoring, private medical insurance, generous leave policies and flexible working to name a few! Duties include Proactively manage the Partner's diary and emails Effective gatekeeping, forward planning and scheduling Preparation of paperwork, materials, presentations and reports for meetings Managing the administration of projects and following up on action points Communicate with Clients and act as an ambassador for the firm/Partner Arranging complex travel and working with the firm's travel agent to suggest suitable alternatives, when needed Act as a key contact for all BD initiatives Research Clients and draft capability statements for speculative opportunities Ensure CV, social media profiles and biographies are up to date Support with the organisation of events, hearings and conferences Candidate requirements Previous Legal Secretarial experience, gained within a Law firm Previous experience of supporting Partner level High attention to detail Demonstrates initiative and strong Client focus

Legal Secretary - Pensions law. Based on top of Liverpool Street Station - up to £49,500 (2 days from home) Working at Partner level and working with a small number of other Legal Secretaries HYBRID WORKING 3 days in the office / 2 from home Billing experience is Essential Knowledge of Pensions work within a legal environment preferable. Experience working with a high volume of bills and working to tight deadlines Superb offices Great benefits Legal Secretarial experience is preferred within a legal environment

Workflow Coordinator / Document Production Specialist (Fully Remote 2pm - 10pm) As this is a FULLY REMOTE role the firm will consider candidates from the London, Manchester, Birmingham or Exeter areas The Role: As a Workflow Coordinator / Document Production Specialist, you will: Manage and optimise workflow processes to enhance productivity and efficiency Ensure all documents adhere to house style and firm-specific procedures Identify bottlenecks and suggest effective solutions to improve workflow Monitor project progress and proactively resolve issues Maintain clear communication with fee earners for complex tasks Ensure deadlines are realistic and renegotiate when necessary Keep the workflow system and DPC inbox consistently updated The Candidate: The ideal Workflow Coordinator / Document Production Specialist will have: Exceptional technical skills in Word, PowerPoint, and Excel Strong organisational skills with the ability to prioritise effectively Excellent written and oral communication skills Ability to handle confidential information with discretion Experience in document production practices and technologies A proactive, flexible attitude with a "can do" approach Ability to work independently with excellent initiative and judgement Salary £35,000 and excellent benefits PLEASE ONLY APPLY IF YOU HAVE RECENT DOCUMENT PRODUCTION EXPERIENCE

EA - Finance - Global Law Firm - 3/2 Hybrid My Client, a top 10 Global Law firm, who boast over 200-year history of providing cutting edge Legal advice to some of the most respected household names across the world seek an Executive Assistant to support award winning Partners. Having over 25 Global offices and over 2,500 employees, it's no wonder they continuously win awards across all of their 10 core areas of Law. The role itself supports award winning Partners who require support with projects, business development, diary and email management and travel to name a few! This would suit a Senior Legal PA looking to transfer their skills to a new and challenging role. Liverpool Street Supporting Partners Paying above average on salary - please enquire for further details on this Hybrid working - working 2 days from home 9:30am - 5:30pm Flexible benefits package including pension, private medical, season ticket loan, subsidised gym memberships, lifestyle discount scheme plus many more Snapshot of Duties: Proactively manage diaries, including organising appointments, conferences and meetings etc. Assist with projects, managing the administrative process. Handling sensitive and confidential information. Coordinating the business development. Coordinate travel arrangements. Diarise, manage and coordinate events, reservations, seminars etc. Coordinate and produce accurate documents, reports and presentations. Respond to communications and draft correspondence as appropriate. Candidates must have at least 5 years' experience of working within a Law firm, supporting Senior Partners.

Legal PA (Technology) - Global Law Firm - £41,000 + 50% Hybrid Working My Client, one of the largest Law firms across the globe, who boast over 81 offices and 9,000 staff members, seek a Legal PA to support Partners and Fee Earners in their Technology department. Based in the heart of the City Paying up to £41,000 Hybrid working - 50% 9:30am - 5:30pm Flexible benefits package including pension, private medical, season ticket loan, subsidised gym memberships, lifestyle discount scheme, on site restaurant plus more Duties Day to day diary management to include scheduling meetings and appointments. Arranging global travel to include business itineraries. Email management. Audio typing, creating and amending correspondence and placing documents into house style. Creating PowerPoint presentations, memos and reports. Time entry. Manage the billing process. Assistance with the BD activities. Candidates must have at least 18 Months experience of working within a Law firm, supporting their own allocation - or in a Hub setting.

Part-time Family law Legal PA needed for high-profile Partner! Salary - £45,300 (FTE) or £27,180 Days/Hours - 3 days per week, Tuesday to Thursday (or can be spread over 4 days half days and one full day) Location - St Paul's Hybrid - 2 days in, 2 days in, 2 days in, 1 day in and repeat. Benefits - Comprehensive! Working for a highly successful, long-established UK Law firm, a part-time opportunity has arisen for an experienced Family law Legal Secretary/PA to join their renowned Family department. You will provide secretarial and administrative support to two very well-respected fee earners who cover the full range of family issues, advising on complex, high-value and high-profile family matters. Between them, they have represented a number of public figures including pop stars, actors and actresses, members of parliament, sportspeople, TV personalities and entrepreneurs! For an idea of the duties, please see below: Managing fee earners' diaries on a daily basis, including organising and scheduling meetings, appointments, arranging lunches etc. Typing of correspondence as required. Responsible for ensuring that client files are maintained and up to date at all times, including the opening and closing of client matters, and filing of relevant documentation. Obtaining billing guides and preparing draft bills (with fee earner input). Responsible for the creation and maintenance of new clients' records. Managing queries from clients and others to assist the fee earners. Producing Court bundles. Organising file reviews for the department and working with Risk & Compliance to ensure deadlines are met. Supporting the wider team by assisting in any overflow of outstanding secretarial work. Family/Matrimonial law experience is essential for this role, in particular knowledge of HMCTS and the court portal. For more information on this great opportunity, please get in touch!

Legal PA to 3 Partners - Capital Markets (Hybrid 3:2) salary up to £55,000 on the doorstep of Liverpool Street Station in state of the art offices ! Salary up to £55,000 + 2 days working working from home AND SUPERB BENEFITS Duties consist of: Billing Business Development Working closely with the Partners on deals Extensive Diary & Travel Management Additional personal support This role is ideal for a Legal PA who has 5 years + solid Legal PA/Secretarial experience preferably from a comparable US Law firm environment, however the firm have a very open minded view - so please apply today !!

Legal PA - International Trade - up to £50,000 Brand new Legal PA role to Trade Partner department based in a city location! Just outside Liverpool St station. My client is keen to hear from tech savy candidates with around 3 years of Legal PA experience who enjoys billing! Salary on offer is up to £50,000 + 2 days agile working and other highly competitive benefits! Extensive diary management Organising meetings/travel Business development support Preparing/amending documents BD/Marketing assistance File opening/closing and month end billing Benefits such as: 25 days holiday Highly competitive (discretionary) bonus Private medical/dental Flexible holidays Great work/life balance If you have at least 3 years experience as a Legal Secretary / PA, ideally with Commercial/Corporate law experience then please get in touch immediately!

A highly reputable UK Law firm that's admired around the world, is seeking a Legal PA/Team Leader. Salary - £50,000 Location - City of London Hybrid - Alternating weekly 3 days and 2 days from home Benefits - Superb package including health and dental insurance and well-being initiatives This is a fantastic opportunity for a Legal PA/Team Leader to join a friendly and supportive department providing first-class professional support at Partner level whilst also providing managerial assistance as Team Leader. The successful candidate will be able to prioritise and delegate effectively and will have excellent communication and organisation skills required to undertake this dual role. For an idea of the duties involved, please see the list below: Proactively managing and maintaining fee-earners diaries Making extensive travel arrangements and producing itineraries Producing documents as required Liaising with clients Using initiative to take responsibility of administration to assist fee earners Managing the day to day operations of the team Providing regular updates on all staff movements and developments Coordinating, monitoring and managing absence requests Handling recruitment, coordinating induction/training of new joiners Assisting on the promotion, talent, pay and bonus reviews Organising and facilitating seating plans and moves within the department Holding regular meetings, one to ones and setting up mentoring pairs Conducting performance reviews and implementing PIPs For more information on this exciting position please contact me as soon as possible!

A fantastic opportunity has arisen for a Legal Secretary/PA to continue their development at one of the best performing US firms in the City. Salary: £56,000 Hybrid: 3/2 Location: City of London Benefits: Comprehensive including medical and dental insurance, well-being packages, discounted shopping, performance related bonus and more! Working as an integral part of the team, this Legal Secretary/PA role sits within the firm's much heralded Investment Management department. Supporting the Head of Department and around 5 other Fee Earners this role is busy but rewarding, with a high degree of involvement and a great group around you for support. A background in Investment/Asset Management or Funds would be ideal, however, a strong Corporate, Banking or Finance experience will also be considered along with having supported your own allocation. Duties include: Extensive diary management Arranging travel and prepare travel itineraries Email management and E-filing Deal with telephone calls (to include screening calls; taking accurate and detailed messages; passing on messages promptly) Process new business intake requests and AML clearance, ensuring all clients and matters are AML cleared Billing Time entry, answer phones and take messages, schedule appointments and coordinate meetings Use of InterAction database to support business development Book seminars/conferences and maintain CPD records for fee earners in line with SRA requirements Delegating tasks to the Junior Legal PA and also providing guidance/mentoring them If you have any questions or would like any further details on this excellent opportunity, please do not hesitate to contact me.

Legal PA - US Law Firm - 12mth FTC Superb salary & benefits! This is an opportunity to work in one of the TOP firms in the world! This is for an immediately available Legal Secretary / Legal PA to prove themselves in this busy IP/Tech team.The role will assist a team of fee earners (including Partner) with their busy workload to cover a maternity leaver for 12 month. Candidates must have at least 5 years Legal Secretary/PA experience at Partner level in a similar environment. City based US Law Firm Supporting Senior level Salary - Highly competitive Hybrid Policy = 3 days in the office, 2 days from home Outstanding benefits Duties Actively manage Fee Earner's diaries Extensive global travel arrangements and itineraries Manage in-boxes Document processing, creating and amending Legal documents and correspondence, proof reading, etc. Liaising with Clients Manage the billing process Deal with expenses If you fit the above criteria and are keen to hear more, please get in touch immediately!

Legal Float Secretary - Top UK Law firm Salary - £45,000 (flex) Hybrid - 3/2 Benefits - Comprehensive Are you an upbeat, 'hands-on' Legal Secretary with a 'can-do' attitude? This friendly, expanding UK Law firm is in need of a talented Float Secretary to join their firm to cover a maternity role for a minimum of 12 months. The firm have a truly unique culture that's hugely inclusive and welcoming, and with beautiful offices set close to a number of stations, transport links are straightforward and easy to negotiate. Whilst they are looking for a Float Secretary with generalist experience, the key areas are Private Client, Property Law, and Tax so experience across all areas is not necessarily a prerequisite. However, Float Secretary experience of any kind at a Private Practice Law firm will be very beneficial for this position. Strong Legal secretarial skills are imperative, as well as the above mentioned 'can-do' attitude to your role! For further information please contact me immediately!

Legal Secretary to Head of Investment Management/ Funds - US Law firm. Salary up to £56,000 + 2 days wfh Working in fantastic offices in the shadow of St Paul's cathedral supporting the Head of department and team. Duties consist of: Extensive diary and travel management Billing - so advanced billing skills are a must, Excel and 3E . Communicating with clients and senior member of staff Will also have an Junior Legal Secretary in the department for support EDUCATION AND EXPERIENCE Looking for around 5+ years experience, ideally US. Investment Management experience would be ideal but the firm are open to Finance too. Law firm and billing experience is the highest priority This role will be snapped up quickly so apply immediately

3 x Legal Secretarial roles (US Law firm) - all Transactional law paying up to £58,000 + hybrid working. Role 1 - working in Corporate Technology supporting 3 Partners Role 2 - working in Real Estate Finance supporting 2 new Partners Role 3 - working in Competition law supporting Associates and a new Partner Duties consist of: Diary management, co-ordinating and scheduling meetings and calls for multiple attendees across different time zones, including potentially monitoring incoming fee earner emails and updating accordingly, booking venues and meeting rooms Document production, including potentially heavy amendments and formatting, track changes and working in multiple versions of documents, document comparisons Arranging meetings and events, liaising with attendees and tracking confirmations Paper filing and archiving, liaising with Records Department as needed Supporting fee earners and working with the Accounts team to carry out monthly billing processes Experience working with: Microsoft Office (Word, Excel, PowerPoint, Outlook) Styles, templates and numbering tools for Word Adobe Acrobat DC Pro Document management system Workshare Professional 9 or similar (comparisons and metadata stripping) Contact management database experience a plus Minimum typing speed of 60 words per minute and high level of accuracy At ease with document formatting Minimum two years' experience working in a major professional services firm (law firm experience a plus but not required) Working in stunning offices close to St Pauls / Blackfriars / Holborn and Charing X Hours 9am - 5pm or 9.30am- 5.30pm Hybrid working - 4 days in the office / 1 from home

Legal PA - Restructuring supporting Partners and team - stones throw from Liverpool Street Station. Salary up to £54,000 + 2 days wfh Duties Diary Management Complex Travel Management Business Development / Marketing for the team Preparing documents, presentations and pitch documents, undertaking research and analysis as required Billing Desired Skills and Experience Previous experience as an Executive in a law firm or other professional services environment. Previous exposure to, or a demonstrated interest in, Business Development and research. A willingness to innovate and think laterally. Good academic background, educated to graduate level or has equivalent professional experience. Superb salary and benefits package

Legal PA to 2 Partners (Intellectual Property & Global Disputes) - £60,000 !!! Leading US Law firm in the City with in house GYM ! Supporting 2 lovely Partners 4 days in the office / 1 from home Duties: * Work closely with assigned team to ensure all work assignments are completed accurately, timely and in a professional manner. * Coordinate with Financial Services to submit vendor invoices for payment; obtain all necessary approvals and prepare check requests, as needed. * Coordinate meetings/events, including booking conference rooms in EMS and coordination of all related services (Catering, Facilities, TSS); enter all visitors into EMS. * Update and maintain Outlook calendars. * Coordinate travel arrangements with Lawyers Travel and process expenses in Emburse (was Chrome River). * Communicate with clients and other outside parties. * Prepare, proofread, and edit legal documents, memoranda, and correspondence. * Format/edit pleadings and legal documents, including basic Tables of Contents and Tables of Authority. * Create, edit, and format documents in Word, Excel and PowerPoint at an intermediate level. * Perform Adobe document edits and conversions. * Create black lines and prepare document comparisons. * Conduct internet searches and summarise findings. * Process new business requests and open new matters, prepare and review conflicts submissions, and close matters appropriately. * Review pro forma client bills, communicate with Billing to ensure changes are made. Prepare cover letters for clients under the supervision of the attorney. KEY PERFORMANCE INDICATORS: * Participate as part of a team providing coverage for multiple attorneys. * Knowledge of Firm structure and operations. * Ability to meet the Firm's expectations and productivity metrics and standards. * Adhere to firm policies and procedures; manage work hours and annual leave effectively to ensure high levels of service. * Maintain high level of customer service and professional demeanour with attorneys, clients, vendors, courts and colleagues. * Attend Firm-sponsored software and soft skill training opportunities. * Demonstrate continued proficiency and a commitment to quality and improvement of skills and work product. * Strong attention to detail. * Ability to manage time and workload to meet deadlines. * Ability to think quickly and clearly, react positively and evaluate situations to determine the appropriate action while acting decisively under pressure. * Excellent written, verbal, organisational, interpersonal, and proofreading skills. * Possess a high degree of flexibility and ability to adapt to changing needs. * Ability to work and interact effectively with people at all levels. * Ability to work independently with little direction. * Ability to handle multiple tasks simultaneously and work under tight deadlines. * Maintain and demonstrate proficiency in the use of Firm-issued computer equipment, Firm-required software, and practice specific applications, as required. QUALIFICATIONS/REQUIREMENTS: * Proficient in Microsoft Word, Excel, PowerPoint and Outlook, iManage, Adobe (including converting, editing, and combining files), Emburse (was Chrome River), and EMS or equivalent. * Proficiency on other office equipment used on a regular basis, including multi-function devices (print, copy, scan). Superb salary & benefits including an in house Gym !

Legal EA *2 roles* - Corporate - up to £56k! A super friendly US Law firm, walking distance of Liverpool St station are seeking 2 Legal PA's to support their own respective team of lawyers consisting of 2/3 Partners. The firm are around 250 in size in the London office and are actively growing! The support team includes a dedicated document production team which you can fully utilise. You will be pleased to hear that the firm offer industry leading benefits such as: Excellent discretionary bonus Salary up to £56k 9:30am to 5:30pm Enhanced maternity package, Dental/Health insurance Subsidised gym membership 2 days working from home You can expect duties such as: Partner diary management which involves working across different time zones Partner inbox management and filing Coordination and booking of travel arrangements including flights, hotels, visas, accommodation, and itineraries Processing of expenses Billing and invoicing of clients Assisting fee-earners with time recording Producing Word documents, including correspondence, memoranda, pleadings, reports Strong document skills with regards to cleaning, formatting, and styling word documents Create and/or revise Adobe, Word forms, PowerPoint presentations, and Excel spreadsheets Drafting and preparing correspondence and documents Proofread and edit documents Onboarding new clients, opening new matters, and drafting engagement letters You will need at least 3 years of Legal Secretary/PA experience, ideally gained within Corporate/Commercial department of a law firm.

An ever growing US Law Firm in the city are seeking 3 brand new Legal PA's to support Partners respectively and their small team. 1x Legal PA - Competition 1x Legal PA - Real Estate and Real Estate Finance 1 x Legal PA - Corporate Location: City of London You will be pleased to hear that the firm offer industry leading benefits such as: Excellent (discretionary) bonus Salary of up to £58k 9:00am to 5:00pm Enhanced maternity package, Dental/Health insurance Subsidised gym membership 1 day working from home The roles duties include: Diary management and international travel planning experience, as this role involves extensive travel and diary management Arranging meetings/travel Inbox management Billing and understanding of matter finance processes experience essential (3E desirable). Time entries Please apply immediately if you have at least 3 years experience in a Legal Secretary / PA role

A likeable Law firm with a long list of recognisable clients is offering you the opportunity to join their leading Family Law team. Salary - £48,000 Hybrid - 3/2 Location - Holborn Benefits - Extensive inc. 26 days AL, free weekly PT and Yoga, free online GP service with 24/7 online GP consultation (think of all the time you'll save not on hold at your local surgery), Private Medical/ Dental insurance and many more! This flourishing central London firm is looking to add a Legal Secretary/PA who's adept at supporting at Partner level and has the knowledge and experience to play a key part in the growth and development of the Family Law team. As for the team and everyone else at the firm, you could not ask for a friendlier bunch and you'll feel involved from the moment you join. The role involves: Providing a full PA and secretarial service to partners and fee earners Making travel arrangements to assist fee earners and providing itineraries Proactive diary management/scheduling appointments/organising conferences Comprehensive use of Bighand and Outlook Type correspondence by copy (and/or audio), compile documents/replies to letters and liaise with the document centre Screen incoming calls assisting clients with enquiries where possible Opening/closing client matters and compliance Saving and filing emails/correspondence Organising and maintaining a comprehensive filing and document management system Accurate use of DocuSign and Bundledocs Coordinate with General Office The ideal Legal Secretary/PA will have up to date Family/Matrimonial law experience but a strong Litigation background can be considered. Please get in touch for more information. I have worked with this firm for a number of years and they are one of the best outfits around!