Legal PA & Secretarial

Executive Assistant to Global Senior Partner Salary: up to £65,000 Location: City of London Hybrid: 3 days in the office, 2 days from home Benefits: Comprehensive package including flexible benefits and well-being initiatives Are you a proactive, polished and people-focused PA ready to make an impact at a truly global law firm? Our client is seeking an Executive Assistant to provide dynamic, high-level support to their Global Senior Partner. The Executive Assistant provides high-level, confidential support to the Global Senior Partner at an international law firm. This role requires outstanding judgement, meticulous organisation, and the ability to co-ordinate governance, partnership processes and complex stakeholder interactions across multiple time zones. The EA acts as a trusted gatekeeper and liaison, ensuring the GSP's priorities are delivered efficiently and to an exceptional standard. What You'll Do Provide first-class EA support. Manage complex diaries, travel, and meetings with absolute precision. Oversee email and correspondence management with a sharp eye for detail. Coordinate international travel and create detailed itineraries. Draft, proofread, and prepare confidential documentation. Support team events, offsites, and cross-departmental collaboration. Be a key part of a supportive, high-performing EA team. What You'll Bring Proven EA experience in a law firm or professional services environment. First-rate communication, organisation, and interpersonal skills. Advanced MS Office proficiency (Outlook, Word). A proactive, forward-thinking mindset with excellent problem-solving skills. Discretion, diplomacy, and a calm, confident approach under pressure. A "can-do" attitude and passion for delivering outstanding support. Why this firm? You'll join a diverse, inclusive and global team that values collaboration, innovation, and growth. With offices in every corner of the globe, every day brings new opportunities to connect and make an impact. For more information or to see a full job description please get in touch.

Part Time Legal PA - Commodities (2 days p/w). Leading Global Law firm in the City in amazing offices. Salary up to £18,600 Working Monday and Tuesday Supporting three Partners, three Associates, a Trainee, and the Marketing & Business Development team for Commodities. We are seeking a highly organised and proactive Personal Assistant (PA) to provide dedicated support. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced, professional environment. Duties consist of: Support lawyers in marketing and BD activities Ensure Fee Earners' time is accurately recorded daily in the time recording system. Co-ordinate complex calendars and schedule meetings across multiple time zones. Respond to internal and external queries promptly and professionally Draft standard letters (e., client care letters) and proofread legal documents, correspondence, and presentations. Provide proactive assistance to colleagues during peak workloads and cover absences. Skills & Experience Previous experience as a PA or Legal Secretary within a law firm. Strong knowledge of legal terminology and document formatting. Proficiency in Microsoft Office Suite and document management systems. Excellent organisational and time management skills with the ability to prioritise effectively. High level of discretion and confidentiality. Strong interpersonal and communication skills, both written and verbal. Professional, proactive, and solutions-focused approach; able to remain calm under pressure. This role is replacing a PA who is retiring and a full hand over will be given.

Legal PA - Complex Environments, Shipping law for a leading Global law firm in fantastic City based offices. Salary up to £46,500 + Hybrid working 2 days from home. Supporting two Partners, two Senior Managers, two Master Mariners, three Senior/Associates, and a Trainee Solicitor within the Complex Environments team of the Shipping group. We are seeking a highly organised and proactive Personal Assistant (PA) to provide dedicated support. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced, professional environment. Duties consist of: Support lawyers in marketing and BD activities Ensure Fee Earners' time is accurately recorded daily in the time recording system. Co-ordinate complex calendars and schedule meetings across multiple time zones. Respond to internal and external queries promptly and professionally Draft standard letters (e.g., client care letters) and proofread legal documents, correspondence, and presentations. Provide proactive assistance to colleagues during peak workloads and cover absences. Skills & Experience Previous experience as a PA or Legal Secretary within a law firm. Strong knowledge of legal terminology and document formatting. Proficiency in Microsoft Office Suite and document management systems. Excellent organisational and time management skills with the ability to prioritise effectively. High level of discretion and confidentiality. Strong interpersonal and communication skills, both written and verbal. Professional, proactive, and solutions-focused approach; able to remain calm under pressure.

2 x Part-time Legal PA (2 days) - Commercial - £46k pro-rata My client, a friendly and well respected international law firm located in the city of London are looking to a Part - time Legal PA to work 2 days per week to supprt at Partner level. Part - time breakdown: Monday & Tuesday Salary is £46k pro rata Hybrid: 60% in office, 40% at home You will also be entitled to their full list of benefits! You will need to have a good Legal PA background and ideally some commercial law experience. Duties: Diary management for Partners Document amendments/production Updating client contact lists Preparation/coordination of client bills Ensuring case files are organised appropriately and updated in a timely manner Organising team meetings For further information, please apply immediately!

Another great role at one of the most admired US Law firms based in the City. Salary: up to £52,000 Location: St Paul's Hybrid: Yes Benefits: Excellent benefits including 30 days AL! Working in their fantastic Finance team, this Legal Secretary/PA role is mainly supporting two Partners and up to 3 other Fee Earners who are all great fun and easy to get along with. They actively encourage you to get involved as much as possible so expect plenty of client contact too! With that in mind, excellent Secretarial and PA skills are required as you navigate your working day and main duties will include: Diary and email management Organising meeting and travel arrangements Copy typing and digital dictation Preparation of draft emails and correspondence Processing expenses on Chrome River Assisting with Billing/Finance tasks Updating Interaction with client contact details Handling client queries Answering the telephone and dealing with enquiries Amending and formatting agreements/documents as required This is arguably the firms most successful area with a fast paced, buzzy environment. I also have it on good word that this firm offer more perks than most so the office is somewhere you'll actually enjoy going! The firm typically look for a minimum of 3-5 years solid Legal PA experience. If you have this and are looking for a rewarding role and firm please get in touch about this great opportunity.

Legal PA - Tech / Transactions to Partner and team. £58,000 + hybrid working. US Law firm based on the doorstep of Liverpool Street. Full diary management, reading and delegating all incoming emails Extensive travel arrangement such as flights, hotels, trains, etc. Producing travel itineraries Providing full Legal secretarial and administration duties for London Attorneys, as directed by London Partners or Director of Administration Opening new matters Opening and closing files / matters Amending lengthy documentation Email management Producing expense reports Preparing visual diagrams and PowerPoint presentations Billing Drafting agreements, engagement letters Obtaining KYC documentation Production of CD bibles Production and printing of client documents and bundles as required Organising and maintaining training records for the team. Excellent salary of £58,000, fantastic Benefits and Hybrid working 4:1

Legal PA - Disputes £58,000 + Hybrid working. US Law firm based in stunning offices a stones throw from Liverpool Street station. Working for a really busy, yet super friendly Partner and team of Associates DUTIES INCLUDE BUT ARE NOT EXCLUSIVE TO: Full diary management, reading and delegating all incoming emails Extensive travel arrangement such as flights, hotels, trains, etc. Producing travel itineraries Providing full Legal secretarial and administration duties for London Attorneys, as directed by London Partners or Director of Administration Opening new matters Opening and closing files / matters Amending lengthy documentation Email management Producing expense reports Preparing visual diagrams and PowerPoint presentations Billing Drafting agreements, engagement letters Obtaining KYC documentation Production of CD bibles Production and printing of client documents and bundles as required Organising and maintaining training records for the team. Excellent salary of £58,000, fantastic Benefits and Hybrid working 4:1

Team Assistant/Junior PA - US Law Firm - £32k - Hybrid 3:2 My client, a huge US Law firm in London are seeking a Team Assistants to support all legal departments, including Partners, Associates and Legal PA's. As long as you have some legal administrative experience from a recognised law firm (ideally 1 year), then you could be suitable! Salary up to £32,000 with agile working benefits! The firm offers a great progression structure and unlike most roles at this level, you can take advantage of home working for 2 days per week! Duties include the usual Junior Legal Secretary/Team Assistant duties such as diary management, document amendments, arranging meetings, travel management, copy typing and billing. Some of the benefits include: Agile working, 25 days holiday, great progression structure Subsidised restaurant Subsidised bar For further information please contact Adam @ JM Legal

Legal PA - Private Client Location: Central London Salary: £46,000 - £49,000 + excellent benefits Working Pattern: Hybrid (3 days office-based, 2 days WFH) The Opportunity A prestigious City law firm is seeking two highly organised Legal PA's to join their Private Client team. This is an exciting opportunity to support senior partners and associates in a fast-paced, client-facing environment, working with high-net-worth individuals and families on a wide range of private client matters. You'll be joining a collaborative support team where professionalism, discretion, and efficiency are key, and where your role will have a direct impact on client experience and the smooth running of the practice. The Role As a Private Client PA, you will provide comprehensive support across diary management, client liaison, compliance, financial administration, and document preparation. Responsibilities include: Complex diary and inbox management for partners and associates. Acting as a trusted point of contact for clients and maintaining strong professional relationships. Supporting business development activity including pitches, events, and client briefings. Overseeing matter opening and compliance (KYC/AML/sanctions checks). Preparing agendas, minutes, and follow-ups for internal meetings. Organising international travel, client entertainment, and firm events. Managing monthly billing cycles and liaising with the Finance team. Drafting, formatting, and proofreading legal documents and correspondence. Collaborating closely with the wider PA and support team, providing cover when needed. About You We're looking for candidates who can demonstrate: Previous experience as a Personal Assistant within a Private Client team (minimum 6 months). Excellent IT skills, including document management and dictation software. Strong organisational and time management skills, with meticulous attention to detail. Professional communication skills and the ability to build strong client relationships. A polished, professional presence with a proactive and positive work ethics Please contact Adam @ JM Legal for further info!

Legal PA - Corporate - £57k + 2 days in office! US law firm in the heart of the City are seeking a Legal PA to support a busy Corporate Partner! The role is described as more 'PA' focused, rather than the onus being on documents. 💸 Up to £57k 🕔 9:30am - 5:30pm 🏡 Hybrid 3:2 The firm are looking for candidates with at least 3 years Legal PA experience gained at Partner level, ideally from a Corporate/Commercial background. Duties include: 🔹 Diary/inbox management 🔹 BD administration 🔹 Billing preparation 🔹 Opening files/conflict checks 🔹 Amending/producing documents 🔹 International travel arrangement. Benefits include: Excellent discretionary bonus 25 days holiday + bank holidays Enhanced maternity package, Dental/Health insurance Subsidised gym membership Please apply immediately!

Legal PA - Corporate - 3 days WFH!! - £45k One of the foremost law firms in London, known for their flexibility and great working environment are seeking a legal PA to support Fee Earner's in Corporate! Salary: Up to £45,000 Hybrid working: 3 days from home Hours: 9:30 - 5:30 Location: Central London You will be completing duties such as: Extensive diary management Creating/amending legal documents Arranging meetings Audio/copy typing Updating files on case management system Conflict checks Organising seminars and client events Financial/billing support Although candidates with London experience are preferred, Out of town Secretaries with at least 2 years experience in Private Client / Family law are encouraged to apply. If you would like some further information on this position then please apply immediately!

Corporate/Finance Legal PA needed for a likeable US Law firm Salary: £57,000 Location: Liverpool Street Hybrid: 3 days in the office and 2 from home Benefits: Comprehensive including private medical and dental, private GP service, pension, season ticket loans, office snacks, soft drinks and monthly socials! A prominent, award-winning US Law firm that can boast one of the youngest partnerships in London is looking for a Legal PA to work within their bustling Corporate/Finance department. Supporting a comfortable allocation including the Head of Department, they're ideally looking for candidates who possess the confidence to drive things forward, can pre-empt the fee earners requirements and always stay one step ahead. Strong IT skills are a must for the Finance related documents too - those with experience in the area will be very familiar already! In terms of background, any Corporate or Finance Law experience will be hugely beneficial. However, if you're already working for a reputable firm but are looking for a new challenge with a great deal of involvement then this could be the role for you! Duties include: Diary management, arranging meeting and scheduling conference calls Organising travel and preparing itineraries Creating, proof reading and amending documents Organising, scanning and maintaining emails and documents with the document management system (Lawman) Preparation and coordination of monthly client bills Conducting conflict checks and Companies House searches File opening and due diligence, liaising with clients to schedule a time for them to come in with required ID documents Assisting with transaction completion process, including scanning, photocopying transaction documents, creating completion bibles, attending to post-completion filings Arranging/managing business development events (internally and externally) by: obtaining internal approval of budget requests, sourcing catering/drinks suppliers, creating invites, managing list of invitees and responses, paying suppliers, assisting and overseeing events Organising meeting rooms and assisting with catering at internal events Creating and managing Excel spreadsheets for various projects Managing emails and client contact lists Assisting with Legal 500 and Chambers submissions If you're interested or would like any further information, please don't hesitate to get in touch.

Ready to take your career to the next level with a global leader in law? Salary: up to £29,000 Location: Belfast Hybrid: 3 days in the office, 2 from home Benefits: a comprehensive list including flexible benefits and well-being initiatives Join the Team as a Legal Secretary This well-respected law firm is looking for a highly organised, proactive Legal Secretary to join their award-winning team in Belfast. This is your chance to work in a fast-paced, client-facing role where no two days are the same. What you'll do: Be the go-to person for client communications and document management. Support fee earners with pitches, presentations, and business development. Manage diaries, travel, and key compliance tasks. Handle billing, expenses, and financial administration with precision. What they're looking for: Exceptional organisational skills and attention to detail. Strong communication and client service experience. Advanced Microsoft Office skills and familiarity with case management systems. A positive, adaptable approach and ability to thrive under pressure. Why this firm? Hybrid working for flexibility. Career progression with structured learning and global mobility opportunities. Inclusive culture - celebrating diversity and giving back through their pro bono work. Perks that matter: life assurance from day one, lifestyle discounts, wellbeing days, and more If this sounds like your next role, please don't hesitate to get in touch to find out more!

This incredibly likeable UK firm are looking to recruit a Legal Secretary/PA in their unique Art & Luxury team. Salary: up to £50,000 Duration: initial 6 month contract Location: City of London Hybrid: 4 days in the office, 1 from home Benefits: Excellent list including Private Medical and Dental Insurance from day one, well-being initiatives and the annual ski trip! Working alongside two others, this Legal Secretary/PA role will be instrumental in ensuring the smooth running of the team, supporting a range of fee earners including a Partner in a variety of duties. Based in beautiful modern offices, this firm's culture is widely recognised as one of the best in the City. You will be part of a firm which supports work/life balance, personal development and building strong connections. With regular cross-firm socials and events you will quickly feel part of the team! Their market leading Art & Luxury team advise a range of clients from artists, private collectors and international galleries to museums, lenders and art fairs dealing with assets that involve classic cars, musical instruments, jewellery, wine, watches and more. Duties will include: Supporting the preparation and management of legal documents, BD and promotional materials, presentations, and correspondence Efficient diary management for fee earners, including arranging meetings and appointments, in-person or video calls Organising travel arrangements for business trips, in the UK and abroad; Communicating with clients and other stakeholders, offering administrative and case-related support Opening, maintaining and organising team files to ensure information is easily accessible Liaise with the firm's AML team to open new matters Supporting the teams BD initiatives where possible, including updating the CRM with client information and activity Coordinate the billing process for fee-earners Previous experience as a Legal Secretary/PA is a must and if you don't have a background in Art & Luxury then Corporate, Commercial, IP or Litigation is ideal. For more information about this excellent opportunity, please contact me for more details.

🎉 NEW YEAR, NEW DESK? | Temporary Legal PA Roles | £48,000 | Immediate Start 🎉 Still in "out of office" mode but ready to hit the ground running? If you're an experienced Legal PA who's immediately available and open to a minimum 3-month temporary role, I've got three fantastic opportunities waiting for you… We're recruiting for multiple top-tier law firms - all with first-class reputations, high standards, and genuinely supportive cultures. This is your chance to step straight into high-quality temp work, build out your CV, and kick off the New Year with purpose (and a great day rate!). 💼 The Roles: You'll be supporting Partner level across various practice areas (all areas of law considered), handling the full spectrum of Legal PA duties including: Complex diary & inbox management Document production, amendments & formatting Billing, time recording & expenses Client liaison & call handling Coordinating meetings, travel & court deadlines Being the calm, organised hero in a busy team ✅ Who We're Looking For: Previous Legal PA experience is essential Must have supported Partner level Immediately available (or very short notice) Happy with a temporary role of 3 months+ Organised, adaptable, unflappable under pressure 💷 The Package: Circa £48,000++ High-quality firms with strong reputations Fast-paced, interesting work Excellent exposure across different departments ✨ Whether you're between roles, testing the market, or simply love the flexibility of temp life - this is the perfect way to see in the New Year with momentum, money, and great experience. 📩 Sound like you? Let's get you temping!

🎨✨ Legal PA - Art & Luxury | Up to £50,000 | Hybrid 4:1 | 6-Month FTC | London ✨🎨 Love the idea of supporting cases involving Picassos, priceless wine collections, vintage Ferraris and stolen masterpieces? Yes… this is that kind of role. We're working with one of London's most prestigious boutique-style City law firms, home to a truly iconic Art & Luxury practice. This is a rare opportunity to step into a world where law meets fine art, high-value assets and ultra-high-net-worth clients. 🖼️ The Work (and it's fascinating): You'll be supporting a leading specialist team dealing with: Art forgery disputes & provenance issues Restitution claims for stolen artwork Damage to art on loan to galleries & museums Luxury asset disputes - wine, classic cars, collectibles & more No two days are the same. This is a Legal PA role with real glamour, intrigue and intellectual edge. 💼 Your Role: You'll provide high-level PA support including: Complex diary & inbox management Document preparation & court bundles Client liaison (often HNW & international) Billing, expenses & matter management Coordinating meetings with experts, insurers & international clients Being the calm, organised hub of a fast-moving disputes team 🌟 Why This Firm? This firm is known for: ✨ A warm, inclusive, genuinely friendly culture ✨ A boutique feel with City-level quality work ✨ Excellent staff retention ✨ Real respect for Legal PAs as key contributors ✨ Beautiful offices & standout benefits ✨ Serious career credibility without the corporate burn 💎 The Package: Up to £50,000 6-Month FTC Hybrid 4 days in / 1 from home Outstanding benefits Rare specialist sector exposure If you're a Legal PA who wants something different, fascinating, and career-defining - this is your moment. 🎯 Legal, but make it luxury.

✨ Legal PA - Corporate | 12-Month FTC | Up to £51,000 | Hybrid 3:2 | Partner-Level Support ✨ Ready to add a top-tier international name to your CV without locking yourself into a permanent move? This is your chance to step into one of the most respected global law firms in the City on a 12-month FTC - supporting Partner level in their high-performing Corporate team. This firm is known for combining US-level deal quality with a genuinely down-to-earth, inclusive London culture. Big work, big clients… but without the cold corporate feel. 💼 The Role: You'll be a key support figure to Partners in a fast-paced Corporate practice, handling: Heavy diary & inbox management Global travel coordination Document production & amendments Billing, time recording & expenses Client liaison & meeting coordination Acting as the calm, organised hub of the team This is a true Partner-level PA role - trusted, visible and valued. 🌍 Why This Firm? This firm punches at the very top of the market for: Cross-border transactions Blue-chip clients Complex, high-value deals But what really sets them apart is how they treat their people: ✨ Supportive, collaborative culture ✨ PAs are genuinely respected as business partners ✨ Excellent benefits & learning opportunities ✨ International exposure without burnout culture 💎 The Package: Up to £51,000 12-Month FTC Hybrid 3 days in / 2 from home Outstanding benefits Stunning central London office If you're a Legal PA who wants: ✅ Corporate exposure ✅ Partner-level responsibility ✅ Flexibility via an FTC ✅ A firm that looks incredible on your CV …this is a no-brainer career move. 📩 Interested? Let's talk - this one won't hang around.