Legal PA & Secretarial

Recruiting for 2 Junior Legal Secretaries to work for a leading international law firm. The roles will be supporting various Fee Earners dealing with a multitude of tasks from audio and copy typing, diary and travel arranging and general administration. This is the perfect step up from an Administration Assistant role. You will provide support to an allocation of approximately 8-10 trainees in their practice area. You are responsible for the trainees' day to day administration support, as well as ensuring the trainees settle into their practice area by completing the onboarding process for each allocated trainee. You will be responsible for ensuring that all activities are carried out in compliance with the firm's policies and regulatory requirements. Printing, scanning, copying and filing Creating Bound Volumes Entering contacts cards into Outlook or Interaction Creating letters and making minor document amendments via Adobe PDF and the Microsoft package Document management including converting to PDF, collating PDFs, renaming, document compares - standard and Change-Pro Liaising with Document Production Unit (DPU), as appropriate, in order to support fee earners/"users" Working with data rooms, including printing/downloading Setting up FileShare sites, uploading/downloading documents Creating folders - indexes and labels Audio transcribing - digital and tape Attending meetings and taking minutes/action notes Providing full support on video conferencing using supported applications Supporting with the integration of new trainees into the team, general guidance on firm processes, arranging any equipment and ensuring full workstation set-up, scheduling introduction meetings with key personnel outside HR induction, and providing general advice on queries Handling internal and external post, including liaising with the mail room, as appropriate Saving and filing documentation using the firm's document management system Participating in the delivery of ad-hoc projects and tasks, as required Maintaining overall support through core administrative and communication activities Booking meeting rooms (London and overseas) Booking client entertainment (e.g. restaurants, tickets) Arranging domestic and international travel: flights, trains, hotels, taxis, currency, maps and liaising with the in-house travel provider, as required Requirements: Previous experience of working in a support/administrative support role, ideally from working within a professional services firm would be an advantage, but not necessary Good knowledge of Word, PowerPoint, Excel and Outlook Skills: Excellent organisation skills with strong attention to detail Strong collaboration and interpersonal skills Excellent communication skills, both verbal and written Excellent work ethic; proactive and motivated to learn Exceptional team player with an ability to work autonomously Willingness and enthusiasm to work with and support different groups within the firm, as required Understands the importance of the role and how this contributes to the firm and its strategy Qualifications: 5 A*-C GCSEs, including English and Mathematics CILEX or BTEC Administration qualifications are desirable, but not essential

An innovative Law firm are looking to add to their vibrant London office. Salary up to £44,000 A highly respected and dynamic UK Law firm are looking to grow their Business Support team in the form of a full-time permanent Senior Legal PA to support the Head of their Family/Matrimonial practice group. They're seeking a highly competent Senior Legal PA/EA who will form a strong working relationship with the Head of Department and their team. Initiative and common sense are key, as well as the confidence to drive things forward. The purpose of the role is to deliver exemplary EA services covering a variety of legal and business support duties, enabling high level day to day operations across the team and contributing to the ongoing development of the firm's workflow processes and procedures. For an overview of the duties, please see below: Provide proactive EA management for the Partners and Department, ensuring all legal administration and support requirements are delivered promptly and executed to a high standard Provide high levels of customer service on all requests and projects Prioritise key tasks and advise time to achieve Schedule monthly team meetings Manage the department's iManage area Provide EA services as needed Ensure all team electronic and hard copy filing is managed in a timely and efficient manner, in strict accordance with the firm's procedures Ensure the firm's core processes are followed and support the team to operate consistently Be responsible for the smooth project management of team initiatives Liaise with Finance and Credit Control concerning the proactive management and reduction of aged WIP and debt. Proactively assist and manage the team's IT queries/issues Assist the Fee Earners with preparing Court bundles/Client bibles or other client related work Work with the PA Coordinator to ensure a consistent level of PA/Secretarial resource for the team Mentor Junior members of the team For more information, please don't hesitate to contact me.

An international law firm with a grasp on the technology and digital world are seeking 2nd Jobber Legal Secretary with around 18 months experience to support Associates within the growing Employment law department. The firm offer competitive benefits including 25 days holiday, working from home 50% of scheduled hours, pension, health care + much more! My Client, an International law firm based a short walk from St Paul's station are targeting Team Administrators / Junior Legal Secretaries with experience of supporting their own allocation of Fee Earners for a new Legal Secretary role in Employment law. Any area of law will be considered as you will learn the ins and outs of employment law including disciplinary and grievance procedures, high court employment claims from the employers and employees perspectives. Duties include: Diary management International travel arrangements Amending legal documents Client billing administration New client matter openings/closing Preparation of PowerPoint presentations Arranging client events and meeting s If you have at least 18 months experience, some of which you have supported your own allocation of Fee earners, then please get in touch immediately.

Legal PA working within Brands / Digital Media law - Cutting edge law firm in the West End of London! Great work life balance of 2 days working from home/3 days working in the office Some of the clientele include major fashion labels, high profile influencers and major names in the Music, Media & Entertainment industry! After continued success plus new globally known clients within the Media & Entertainment industry, my client is seeking a highly skilled Legal Secretary / PA to support 2 lovely Partners who require a PA with experience of working on lengthy, urgent Corporate documentation alongside extensive client contact, compliance and of course the standard PA duties such as diary/travel management and billing. Although initially a 6 month FTC, it has massive potential to go permanent for the right person as they are keen not to lose good staff members! Experience required: 3 years experience as a Legal Secretary / PA, dealing with Corporate documents Legal Secretarial qualification such as Ilex Level 3 Grace C or above in English & Maths GCSE If you feel you meet the above criteria then please get in touch immediately!

Legal PA - Brands / Digital Media for Leading Media & Entertainment Law firm in the West End with great work life balance of 2 days working from home/3 days working in the office Salary: up to £45,000 Location: West End My client is seeking a highly skilled Legal Secretary / PA with experience of working on lengthy, urgent Corporate documentation alongside extensive client contact, compliance and of course the standard PA duties such as diary/travel management and billing. Although initially a 6 month FTC, it has massive potential to go permanent for the right person as they are keen not to lose good staff members! Experience required: 3 years experience as a Legal Secretary / PA, dealing with Corporate documents Legal Secretarial qualification such as Ilex Level 3 Grace C or above in English & Maths GCSE If you feel you meet the above criteria then please get in touch immediately!

Legal PA (with Paralegal duties) - Tax & Wealth Planning educated to at least degree level and ideally with an LPC or CILEx qualification Responsibilities/Duties Extensive diary management including setting up meetings, liaising with clients and client advisors, booking flights, arranging visas / currency for fee earners and preparing their travel itineraries. Coordinating client file matter opening, closing and archiving/recalling documents. Drafting retainer letters. Managing "pending" matters. Diarising chasers and corresponding with clients to return documents or proceed matters Raising monthly invoices, liaising with accounts and chasing unpaid invoices and signed retainer letters. Collecting and filing client ID for compliance purposes. Administration of probate matters in accordance with Tax Group probate policy and maintenance of probate spreadsheets. Drafting and witnessing the execution of wills and related documents using the automated system. Drafting LPAs, cohabitation agreements, nominee agreements and other tax documents. Audio and copy typing correspondence to clients and third parties. Updating contact information on InterAction/Outlook. Proof reading documents. Booking international travel arrangements for conferences, meetings, seminars and dealing with expenses and petty cash claims. Provide general assistance to the group Tax & Wealth Planning Professional Support Lawyer(PSL) to organise department training and on updating and drafting group procedures. Assist with arranging and preparing for internal training to include dealing with room bookings and event coordination. Arranging, co-ordinating and attending conference calls. Producing Excel and Power Point documents as required. Note taking in meetings and producing attendance notes. Attending regular internal "update" Tax meetings on specific matters and maintaining "action points" lists. Attending external know-how seminars and provide feedback. Dealing with daily post and scanning correspondence to the DMS. Dealing with accounts requests (cheques, BACS, etc.). Recording referrals. Reviewing and updating brochures. Coordinating with other PAs in the tax and wider Private Department. Ad-hoc duties where required, including but not limited to; arranging team social events and BD events for fee-earners. Skills/ Attributes Educated to at least degree level. Ideally LPC or CILEx qualified. Previous Paralegal or administrative experience working within a law firm/professional services environment. Detail oriented with an ability to type quickly and accurately. Strong organisational and planning skills with a flexible, positive 'can-do' approach to work. Ability to effectively manage own workload and prioritise workload effectively. Ability to communicate effectively with people at all levels. Excellent telephone manner. Ability to work independently and as part of a team. Personable and confident, able to build relationships with partners and clients. Resilient and calm under pressure. Pro-active and takes initiative. Strong client service orientation and proactive problem-solving skills. Proficient with Word, Excel and other Microsoft Office applications.

Commercial Property Legal Secretary - friendly UK Law firm with beautiful, modern offices in the City. The salary range is between £35-38,000 so this could the perfect role for someone who has burgeoning Commercial Property experience but is looking to progress their Legal Secretary career to the next level at a top performing practice. A well-established, down to earth Law firm with an 'open door policy' is offering you the opportunity to join their flourishing Construction/Commercial Property team. Based in the centre of the City within easy reach of Liverpool/Fenchurch/Cannon Street, London Bridge and Blackfriars, the location is ideal. As for their offices, they're something to behold! This Legal Secretary will support a range of fee earners, including Partners, and therefore someone who has the knowledge and experience to quickly and succinctly integrate themselves within a new team will be of huge benefit to the firm. Usual secretarial duties apply and a familiarity with the land registry portal will be beneficial. That said, the firm are incredibly supportive and will do what they can to help you settle in. The ideal Legal Secretary PA will have current and up to date Construction/Commercial Property or Real Estate experience from a local or private practice law firm. Please apply today if you feel you are suitable - you will not be disappointed by this excellent firm.

Another fantastic opportunity has arisen for a Legal Secretary/PA at one of the world's highest grossing US Law firms based in the City. Salary is up to £47,000 with an incentivised benefits package. Working in a busy, but not hectic environment, you will work across the Corporate department, supporting a mixture of Fee Earners from Partner to Trainee. That said, the benefits of working for a firm of this size are a high degree of involvement for the individual and a great team ethic amongst the employees. Add into the mix a much-heralded department with a fantastic team ethic and you'll thrive. Previous experience within a law firm is imperative, ideally a US one too. As for Legal knowledge, a good understanding of Corporate Law is essential although strong Litigation/Arbitration will be considered as your skills are very much transferable. The role requires excellent secretarial, IT, administrative, organisational and personal skills. Good communication and 'soft' skills are a must due to the size of the firm and level of client involvement. Private Practice Law firm experience is essential for this role - please do not apply if you do not have this.

Legal Secretary - Corporate Law (US LAW FIRM) - up to £47,000 This is amazing opportunity to progress with your career at a leading US law firm in the City who have a superb reputation. POSITION OVERVIEW Performs a variety of secretarial duties for attorneys to whom assigned according to established policies and procedures. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters. JOB RESPONSIBILITIES  Follows the Firm's established document processing methods and procedures, creates, spell checks, edits and proofreads work product to ensure accuracy and completeness.  Transcribes from tapes, handwritten materials and/or dictation.  Organises and prioritises telephone calls, mail, documents and projects.  Reads and deals with incoming mail. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery.  Schedules and organises activities such as meetings, conferences, travel and departmental activities.  Establishes and maintains calendar and deadline reminder systems.  Maintains filing and records management systems.  Opens new files, maintains all client and general files. Conducts periodic review for possible storage of older files; prepares files to be closed.  Utilises the Firm's computer systems and software applications.  Prepares legal documents and provides administrative support for partners and attorneys to whom assigned.  Exercises discretion and judgement, prioritise effectively and often handle requests from multiple functional areas and external parties.  Observes confidentiality of attorney-client relationship.  Works closely with administrative support staff.  Ensures that attorney time sheets are dealt with in a timely manner.  Performs overload typing, filing, photocopying, as requested by other attorneys.  Other related duties and projects as required.

Residential/Commercial Legal Secretary - Paying up to £41,000 + Hybrid/WFH Opportunities A highly successful Law firm, who have been advising Clients for over 300 years are seeking an experienced Residential/Commercial Legal Secretary to support two Partners within their friendly team. The firm is a multi-serviced Law firm, who have a wealth of Clients across the globe. They treat their staff members with the same respect as their Clients and have a vibrant working environment to reflect this. The role itself includes duties such as: * Diary management * SDLT returns * Completions * E Services/Land Registry * Liaising with their global Clients * Arranging meetings * Billing * Acting as their right handed person Please feel free to contact me should you wish to view the full JD and or have a confidential discussion.

Legal PA Secretary - Probate Law for a leading law firm in the City - £42,000 Duties and Responsibilities: Acting as a first point of contact on behalf of the fee-earners, fielding calls, emails, correspondence and meeting requests (both internally and from clients), responding on behalf of the fee-earner, if appropriate. Full proactive and advanced calendar management for assigned fee-earners, including scheduling calls/meetings (ensuring all supporting papers/information are available for each meeting), looking ahead and following-up as needed to ensure best use is made of fee-earners time). Ensuring the fee-earners working on the case are fully prepared for all client meetings by collating required information (and input from others), preparing background information and notes as needed, supporting the follow-through of action points etc. To work with the client lead Partner/Legal Director and BD team to plan and deliver the Client Care programme, including meetings, mailings and events and to co-ordinate and share client related news searches. To develop a strong working knowledge of the Firm's billing systems, including processes, IT systems and specialist support available internally, to support the fee-earners in being able to prepare and issue timely and accurate bills to clients. Supporting fee-earners with monitoring and addressing unpaid bills, liaising with Credit Control as required. To co-ordinate the WIP lists and billing on behalf of Partners/Legal Directors, including liaison with billing team. Pro-active monitoring of time and bills against the estimate. To support fee-earners in the smooth running of the client/matter lifecycle, following documented procedures, and working closely with internal client on-boarding and compliance specialists to ensure all required information/documentation is obtained, issued and correctly stored on the Firm's systems. This will involve pro-actively chasing fee-earners and their clients for any missing information as well as full management of client files etc. Organising business breakfasts, dinners or smaller events and assisting fee-earners with expenses. Researching company/client information and biographies. Logging referrals and contacts to interaction and management of Interaction lists. Full management of travel and expenses for assigned fee-earners, ensuring business travel is booked via the Firm's in-house provider. This will include both routine and more complex travel arrangements, ensuring that fee-earners are provided with full itineraries, supporting materials and that business expenses are captured, approved and processed for payment in line with policy. Ensuring all documents are maintained and filed in line with the Firm's electronic and hard copy filing protocols. Prepare, amend and proofread documents (e.g. letters, reports, attendance notes, memos, emails, pitches, presentations, articles etc. ensuring these are produced to the required standards and in line with House Style, and that they are retained and filed accurately. If hired within the team, collaborating with Administrative Assistants to ensure that they provide support with filing and archiving, scanning, photocopying, updating contacts on Interaction and arranging couriers etc. Working closely with internal document/presentation experts for more specialist tasks, such as the preparation of longer or more complex documents, pitch/presentation materials etc. Liaising with other internal departments to obtain specialist input as needed, taking ownership of issues and following up where appropriate. Skills/Experience: Previous experience gained in an administrative role supporting a team in a similar professional services environment (ideally legal). Strong time management skills; will need to juggle a number of tasks at any given time, plan ahead, and have the ability to re-prioritise and adapt to changes in requirements. Previous experience managing calendars for multiple individuals, with the ability to apply judgement and common sense to ensure the best use of people's time is made, and that any potential diary clashes are pro-actively identified and addressed. A flexible approach to work: able to respond positively and willingly to changes to requirements, schedules, work required etc. Organised and methodical, and able to operate effectively within structured work processes, in particular, with compliance/quality control frameworks. Well-developed interpersonal skills, with the ability to work effectively with a range of people and working styles. A strong team player, willing to take on work for additional fee-earners and/or help with other tasks as needed in order to meet the needs of the business. Able to communicate effectively, with warmth and professionalism, to clients and colleagues both orally and in writing, including drafting business emails/correspondence. High levels of discretion, with the ability to deal effectively with sensitive or confidential information.

Remote Document Production Specialist Salary up to £40,000 - fully remote position, working from home or wherever you like! One of the UK's longest standing Law firms are looking to add to their Document Production Centre. The firm continue to make waves within the market and are very much leaders in their field boasting a diverse client base across the globe. Initially a 6-month contract, this Document Production Specialist position is working 3.00-11.00pm and the successful candidate will benefit from their modern approach by completing this role on a remote basis. For an overview of the duties, please see below: Producing legal documents to the highest standard of accuracy within the deadlines required. To help with the prioritising of workflow and keeping fee earners and partners informed of any possible delays or difficulties. Incorporating the firm's house style into all documents. Creating, amending and converting documents for all departments as required. Providing support and advice on document production throughout the firm. Accurately creating and amending documents in word, powerpoint and excel to specific deadlines. Log and prioritise work when necessary. Ensure work produced to deadlines and liaise with fee-earners if problems occur. Take responsibility for own work and enjoy working in a team environment, with the other Document Centre Operators. Producing legal documents to the highest standard of accuracy within the deadlines required. If you are a Document Production Assistant, Operator or already a Specialist with experience gained in a Private Practice Law firm then please get in touch if this sounds of interest or if you know of anyone who's looking for this type of role.

Legal PA (1:1) to a Partner who specialises in Commercial Litigation for a leading Law firm in the City - £42,000 Duties and Responsibilities Acting as a first point of contact on behalf of the fee-earners, fielding calls, emails, correspondence and meeting requests (both internally and from clients), responding on behalf of the fee-earner, if appropriate. Full proactive and advanced calendar management for assigned fee-earners, including scheduling calls/meetings (ensuring all supporting papers/information are available for each meeting), looking ahead and following-up as needed to ensure best use is made of fee-earners time). Ensuring the fee-earners working on the case are fully prepared for all client meetings by collating required information (and input from others), preparing background information and notes as needed, supporting the follow-through of action points etc. To work with the client lead Partner/Legal Director and BD team to plan and deliver the Client Care programme, including meetings, mailings and events and to co-ordinate and share client related news searches. To develop a strong working knowledge of the Firm's billing systems, including processes, IT systems and specialist support available internally, to support the fee-earners in being able to prepare and issue timely and accurate bills to clients. Supporting fee-earners with monitoring and addressing unpaid bills, liaising with Credit Control as required. To co-ordinate the WIP lists and billing on behalf of Partners/Legal Directors, including liaison with billing team. Pro-active monitoring of time and bills against the estimate. To support fee-earners in the smooth running of the client/matter lifecycle, following documented procedures, and working closely with internal client on-boarding and compliance specialists to ensure all required information/documentation is obtained, issued and correctly stored on the Firm's systems. This will involve pro-actively chasing fee-earners and their clients for any missing information as well as full management of client files etc. Organising business breakfasts, dinners or smaller events and assisting fee-earners with expenses. Researching company/client information and biographies. Logging referrals and contacts to interaction and management of Interaction lists. Full management of travel and expenses for assigned fee-earners, ensuring business travel is booked via the Firm's in-house provider. This will include both routine and more complex travel arrangements, ensuring that fee-earners are provided with full itineraries, supporting materials and that business expenses are captured, approved and processed for payment in line with policy. Ensuring all documents are maintained and filed in line with the Firm's electronic and hard copy filing protocols. Prepare, amend and proofread documents (e.g. letters, reports, attendance notes, memos, emails, pitches, presentations, articles etc. ensuring these are produced to the required standards and in line with House Style, and that they are retained and filed accurately. If hired within the team, collaborating with Administrative Assistants to ensure that they provide support with filing and archiving, scanning, photocopying, updating contacts on Interaction and arranging couriers etc. Working closely with internal document/presentation experts for more specialist tasks, such as the preparation of longer or more complex documents, pitch/presentation materials etc. Liaising with other internal departments to obtain specialist input as needed, taking ownership of issues and following up where appropriate. Skills/Experience Previous experience gained in an administrative role supporting a team in a similar professional services environment (ideally legal). Strong time management skills; will need to juggle a number of tasks at any given time, plan ahead, and have the ability to re-prioritise and adapt to changes in requirements. Previous experience managing calendars for multiple individuals, with the ability to apply judgement and common sense to ensure the best use of people's time is made, and that any potential diary clashes are pro-actively identified and addressed. Organised and methodical, and able to operate effectively within structured work processes, in particular, with compliance/quality control frameworks. Well-developed interpersonal skills, with the ability to work effectively with a range of people and working styles. A strong team player, willing to take on work for additional fee-earners and/or help with other tasks as needed in order to meet the needs of the business. Able to communicate effectively, with warmth and professionalism, to clients and colleagues both orally and in writing, including drafting business emails/correspondence. Previous experience using bespoke in-house systems (e.g. client contact databases, matter management systems, billing systems etc.) with the willingness and potential.

Commercial Real Estate Legal Secretary - Top Tier Law Firm - Paying up to £38,000 One of the leading Law firms is seeking an experienced Commercial Real Estate Legal Secretary, on a 6 month FTC basis. Their distinctive market position is founded on their 'one team' approach. They fully acknowledge that their people are the key to their success, which is why they seek to recruit and retain the most talented individuals in their practice. This is an excellent opportunity to join a superb Law firm with a Global reach. You must possess strong recent experience of supporting Fee Earners within a Commercial Property team. The role is supporting Partner level and the duties include: * Creating and amending Legal documents * Diary management * Arranging meetings, travel, events and reservations * Submitting expenses * Liaising with Clients Contact for further information and or the full JD. Please only apply if you have recent Commercial Real Estate Legal Secretarial experience and have supported Fee Earners within a Law firm.

Legal Secretary - Real Estate initially on a 6 month contract for a leading law firm in the City. This role will be working in the Real Estate department where the core practice areas include construction, development and urban regeneration, fashion and retail, investment, planning and environment, residential, dispute resolution, finance and taxation. Duties and Responsibilities: * To provide comprehensive support to allocated Fee Earners. * To provide all aspects of general administrative support including, but not limited to, diary management, travel planning, expenses, maintenance of calendars, contact lists, management of client files and folders, filing, photocopying, arranging couriers and updating contacts on Interaction. * Administrative duties including maintenance of the client database, opening case files, file maintenance and archiving, sorting incoming and outgoing post. * Proactive and advance monitoring of fee earner diaries, reminding fee earners of diary commitments and taking responsibility for ensuring that they have all supporting paperwork and information for each meeting or appointment. * Maintain extensive and complicated billing records, prepare billing guides and assist with the monthly billing process, liaise with credit control regarding outstanding / unpaid bills. Also maintain and update Client Matters and spreadsheets. * Overseeing and prioritising incoming email, post and voicemail when fee earners are out of the office, acknowledging receipt and responding on behalf of the fee-earner, if appropriate. * Prepare and type, proofread and amend documents, either from dictation, general instruction or by personal drafting. Documents will include letters, reports, attendance notes, memos, faxes, and emails, ensuring that all copies (electronic and paper) are retained and filed accurately. * Any other reasonable administrative duties such as faxing, filing, scanning, emailing and photocopying or duties directed by the fee earners. * Opening and closing of files including completing conflict checks, preparation of client engagement letters, collating all the relevant information required and updating client files regularly. * Ensuring documents and records are stored appropriately, including ensuring filing and e-filing is up to date and accessible. * You will be the first point of contact for clients and have regular communication with them (taking messages, arranging meetings etc.), so should demonstrate professionalism, diplomacy and sensitivity in all your communications. * Liaising with support departments to resolve problems on fee-earner's behalf, taking ownership of the issue and following up where appropriate. * You may also be involved in other administrative activities both for your fee earners and others as required, including helping other administrators and personal assistants/secretaries during busy periods, and to cover absences from work. * Managing communication with numerous internal and external constituencies. * Orchestrating meeting arrangements with colleagues and external parties including coordinating external visits and conference calls. * Coordinating domestic and international travel logistics. * Preparing documents and presentation materials in Word, Excel, and PowerPoint. * Preparing briefing notes/packs for client meetings. * Maintaining Excel-based databases. Skills /Experience * Strong PA experience. * A "can do" attitude and willingness to take on additional tasks and assist others when required. * Ability to work with all levels of management and handle all responsibilities with a high level of diplomacy, discretion and professionalism. * Strong drafting skills. * Excellent organisational, communication and administrative skills. * Resilient and ability to work under pressure, prioritise, multi-task and balance various work requests. * Ability to work in a fast-paced and demanding work environment. * Excellent attention to detail with a near perfect standard of accuracy. * A willingness to take on additional tasks and assist others when required. * A systematic and methodical working style - able to establish and develop efficient business processes. This role would suit an immediate starter so please get in touch asap !!!!

An innovative Law firm are looking to add to their vibrant London office. Salary up to £44,000 A highly respected UK Law firm are looking to grow their Business Support team in the form of a full-time permanent Executive Assistant to support their Family/Matrimonial practice group. They're seeking a highly competent Senior Legal PA/EA who will be able to support the Partner and team, during a particularly busy time for the group. Initiative and common sense are key, as well as the confidence to drive things forward. The purpose of the role is to deliver exemplary EA services covering a variety of legal and business support duties, enabling high level day to day operations across the team and contributing to the ongoing development of the firm's workflow processes and procedures. For an overview of the duties, please see below: Provide proactive EA management for the Partners and Department, ensuring all legal administration and support requirements are delivered promptly and executed to a high standard Provide high levels of customer service on all requests and projects Prioritise key tasks and advise time to achieve Schedule monthly team meetings Manage the department's iManage area Provide EA services as needed Ensure all team electronic and hard copy filing is managed in a timely and efficient manner, in strict accordance with the firm's procedures Ensure the firm's core processes are followed and support the team to operate consistently Be responsible for the smooth project management of team initiatives Liaise with Finance and Credit Control concerning the proactive management and reduction of aged WIP and debt. Proactively assist and manage the team's IT queries/issues Assist the Fee Earners with preparing Court bundles/Client bibles or other client related work Work with the PA Coordinator to ensure a consistent level of PA/Secretarial resource for the team. If you've got what it takes and want to add a hugely reputable firm that's FUN to work at then please do not hesitate to contact me.

Junior Legal Secretary - IP/Trade Mark Are you currently working for a Law firm, as an Administrator, and seeking that next step in your career? This could be that exact opportunity for you - My Client is a Tier one international Law firm who are looking for a Junior Legal Secretary to support their own allocation of Fee Earners. This role will work closely with the team leader, who will be on hand to provide support and guidance with a view to allowing the successful Candidate to flourish within the role. The firm will also offer financial support for the CITMA qualification, should the Secretary wish to do so. Main duties include: * Creating and amending Legal documents * Digital dictation * Assisting with invoices * Diary management * Arranging travel * Processing expenses Please contact Sian Taylor, for the full JD and or further information.

Film and TV Legal Secretary - Paying up to £45,000 Do you want to work for a Law firm that pride themselves on creating an excellent working environment for their employees? My Client is seeking an experienced Legal PA to join their well-established Film & TV department. For them, it's not just about providing award-winning, cutting-edge advice it's about taking the time to develop exceptional working relationships with their Clients but also their staff members as they are strong believers in making their staff members happy who will in turn make their Clients happy. They really are flexible, personable and have moulded their Business Strategy around helping their staff members and Clients succeed. They are now seeking an experienced Legal PA to join their Film & TV department. Responsibilities include: Diary management including making appointments, organising meetings. Proactive Client liaison. Creating and amending Legal documentation and correspondence to a high standard. Organising transport, accommodation and related documentation for international travel as required. Prepare client registration documents, engagement/assignment letters, conflicts checks, money laundering and audit Letters, with direction from Partner/Fee Earner. Requirements include: Experienced Legal Secretary/PA with a minimum of 5 years' experience of working within a Law firm. Sound technical skills in the following areas: Microsoft Office 2010 IT skills - Word, Excel, PowerPoint, Publisher, Outlook For the full Job Description and further information, please contact Sian Taylor at JM Legal PLEASE ONLY APPLY IF YOU HAVE THE RELEVANT EXPERIENCE

Executive Assistant - Corporate - West End Law Firm - Paying up to £46,000 My Client, an award winning Law firm, are seeking an Executive Assistant to join their friendly and supportive Corporate team. This leading law firm with their highly respected reputation have plans for future growth. This role will be based within their Corporate department who provide exceptional standards of service which has seen them become a trusted adviser in all areas of corporate law. Exceptional levels of initiative, organisational skills and client focus are key requirements and the role requires a broad range of skills in client communications, practice management and billing. Duties Include: * Regular planning with lawyers to review and assist with client work * Active diary management and gate-keeping, including coordinating complex travel and resource requirements. * Coordinating meeting requirements (room bookings, attendee invitations, resources). * Preparing information packs (booking flights, hotels, transfers, maps, client information, itinerary). * Monitoring and managing inboxes, using initiative to re-route or prioritise, and action or draft response for review in order to reduce volume. * Communicating with clients directly, screening calls and providing responses, including directing enquiries/requests to more appropriate areas in the firm. * Attending client meetings when required to reinforced business contacts and take actions points for follow up. Requirements: * Previous experience as an Executive in a law firm and preferably within Corporate Law. Please do not apply unless you meet the requirements. Contact Sian Taylor at JM Legal for further information.

Commercial Real Estate Legal Secretary - 6 Months FTC - Paying up to £35,000 My client is a West End-based law firm who are known for their engaged and friendly manner, ensuring that they build long lasting relationships with not only their clients, but staff members alike. They currently have around 300 staff members and are seeking a Commercial Real Estate Secretary to join their team on a 6 month contract basis. The team is one of the largest practices in the market, with over 90 lawyers and has an outstanding reputation for delivering high quality and seamless service to the clients. Furthermore, this service is all provided by the team collectively whereby the Partners fully appreciate that the support members are essential to their continued success. Significant legal secretarial expertise as a commercial real estate secretary ideally gained at partner level within a London law firm. Experience of providing a polished secretarial service and administrative support to a busy team of allocated fee earners. Ability to prepare, edit and proofread all documents, house style and non house style, either from dictation, general instruction or by personally drafting with fastidious attention to detail and focus on quality. Experience of managing and organising Outlook; inboxes, calendars and contacts, reviewing and forwarding internal and external mail, e-filing and all general maintenance of client files and folders. Experience of maintaining routine billing, billing guides and financial records, prepare and closely assisting with all aspects of the bill production process. Legal Secretarial Commercial Real Estate experience, gained within a Law firm is essential.