JM Legal are frequently instructed on a variety of Legal Secretary / Legal PA vacancies from our clients throughout the legal sector and beyond. Whilst we endeavour to advertise all of our active vacancies as soon as possible, there are always a number of positions that cannot be advertised due to confidentiality agreements with our clients, or some positions so new they may just not be advertised yet. If you cannot see the role you are looking for please get in touch and one of our consultants will contact you to discuss all suitable opportunities in relation to your experience.
Legal PA & Secretarial Jobs
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Legal Secretary - Family Law - £35k
City of London | £30000 - £35000 per annum + Excellent benefits - 1/2 days WFH + bonus
Legal Secretary - Family Law - £35k + 1-2 days WFH Highly revered national law firm are seeking a Legal Secretary to support the at Partner level! Salary: up to £35,000 Hybrid: 1-2 days WFH Benefits: Ad-hoc bonus payments 25 days' holiday entitlement plus bank holidays Staff away days Experience required: 1-2 years Legal Administrative/Secretarial experience The firm hold their support staff in high regard and are known to have an incredibly low turnover of staff! You will be completing duties such as: Extensive diary management for the Partner Billing Coordinating Copy typing Amending/producing documents Preparing court forms and trial bundles On boarding new clients Arranging meetings/events Although candidates with London experience are preferred, Out of town Legal Administrators/Legal Secretaries with experience are encouraged to apply. If you would like some further information on this position then please apply immediately!
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Legal PA - Private Equity/Finance - £60k! + 2 days wfh
London | £55000 - £60000 per annum
A great opportunity has arisen at one of the most sought-after US law firms in London. Salary - £60,000 Location - Liverpool Street Hybrid - 3/2 Benefits - Plenty! Working for 3 recently arrived Partners in their Private Equity/Real Estate Finance team, they are looking for a similarly career minded and ambitious Legal PA to join them. All 3 Partners will need assisting in different ways which will add variety to the working day and ensuring all of your skills are kept up to date. As expected, the offices are state of the art and the environment has been described as chilled allowing you to provide the best support possible. For an idea of the responsibilities, please see below: Coordinates and maintains effective office procedures and efficient work-flow Works as an effective member of the designated secretarial team Maintains highest level of confidentiality Day to day diary management for lawyers; scheduling meetings, arranges business itineraries and coordinates travel arrangements Communicates effectively with clients Types and composes general correspondence, documents, presentations etc Organises documents for court Utilises the firms systems and software applications effectively Manages the billing process] Maintains records in InterAction Undertakes any other ad hoc secretarial or administrative duties For more information on this role or any of the other ones available, please don't hesitate to get in touch.
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Legal PA - Corporate - £60k + 2 days WFH
City of London | £50000 - £60000 per annum + WFH 2 Days PW
My Client, an American multinational Law firm who advise global Clients on a range of disciplines are seeking a Legal PA to support their Corporate department. The firm boast a distinctively collaborative culture which allows then to be truly one team, regardless of their global presence. The department is ranked among the leading practices, with award winning Lawyers who take pride in not only providing a first-class service to their Clients but encouraging their staff members to achieve their own personal development. Based a stones throw away from Liverpool Street Hybrid Policy - 3 days in the office, 2 days from home Paying up to £60,000 Supporting Partner level Benefits include: Annual Leave Trading, Medical Insurance (including dental), Wellbeing Programme, High Contribution Pension Scheme and Career Development to name a few! Duties include: Day to day diary management to include scheduling meetings and appointments. Arranging global travel to include business itineraries. Email management. Audio typing, creating and amending correspondence and placing documents into house style. Creating PowerPoint presentations, memos and reports. Time entry. Manage the billing process. Assistance with the BD activities. Please contact Sian Taylor at JM Legal for further information.
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Legal PA - Litigation - Leading law firm - £46k + 2 bonuses!
London | £44000 - £46000 per annum
A highly reputable Law firm that's admired around the world, is seeking a Legal PA for their market leading Patent Litigation team. Salary - £46,000 Location - St Paul's Hybrid - 3/2 Benefits - Comprehensive benefits list and 2 bonuses! Despite their modest size this firm has a brilliant reputation within their sector and can boast an impressive client base that's full of household names. This legal PA role involves working for 3 well established Partners and their team of associates. Considered a fun group and a delight to work for by their peers, the Partners could not be easier to get along with and are looking for a like minded individual for the team. It is an absolute must that the successful Legal PA has strong secretarial skills, coupled with a can-do attitude. Patents or Litigation experience would be great but given the firms refreshingly open-minded approach they're aware that skills from other areas of law are transferable! For an idea of some the Legal PA duties involved, please see the list below: Effective and proactive diary management, and awareness of Fee Earners' workloads to plan ahead Maintains up-to-date knowledge and understanding of Fee Earners' matters to enable a proactive support service Researches new clients/contacts and prepares bios before meetings, and conducts basic research (on-line or otherwise) for Fee Earners when required Arranges travel and any other activities on behalf of others, where appropriate Provides excellent service to clients, both internal and external, in a timely and professional manner, presenting a positive image of the Firm at all times Provides assistance in the delivery of marketing communications, and records all business development meetings in InterAction Organises business development meetings and events for Fee Earners, and assists in the production of business development materials in liaison with the Marketing team Creates typed work of a high quality, formatting in accordance with house style, at high speed, with accuracy Makes effective use of the Document Management System Proactively uses initiative to compose and send on behalf of Fee Earners, correspondence Prepares bills (including bill narratives) with minimal supervision, as required by Fee Earners Prepares AML documentation and obtains relevant documentation from clients in a timely manner, as required by Fee Earners Carries out conflict searches For further information on this position please contact me.
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Legal PA (Private Equity / RE Finance) - up to £60,000 !!!
City of London | Hybrid working
Legal PA to 2 new Partners - Private Equity / Real Estate Finance £60,000 + Hybrid working 2 days from home Working on the doorstep of Liverpool Street Station who will be working for 2 Partners who have recently joined the firm so, the team will be new and learn together !!! Duties & Responsibilities Coordinates and maintains effective office procedures and efficient work flow; complies with policies and procedures set by employer; establishes and maintains harmonious working relationships with supervisors, co-workers and clients etc. Works as an effective member of the designated secretarial team; provides cover during absence, picks up telephone calls for the group etc and volunteers for overflow work assignments when time permits. Assumes responsibility for maintaining the highest level of confidentiality of all client and Firm information, records, and files, both within and outside of the Firm. Day to day diary management for lawyers; schedules meetings, arranges business itineraries, and coordinates travel arrangements. Communicates effectively with clients, making and taking calls as necessary. Types (audio and copy) and composes general correspondence, documents, memos, faxes, reports, PowerPoint presentations etc. from various sources (e.g., handwritten, notes, and tape dictation.) Responsible for accuracy and clarity of final copy and ensures all work is returned in a timely manner. Organises, as requested, documentations for court in a timely manner. Utilises the Firm's computer systems and software applications effectively as well as establishing and maintaining filing and records both in hard copy and in electronic format. Enters the relevant lawyer's time on a daily basis into 3E and ensures all time entries are finalised with Accounting Department by month-end deadlines. Manages the billing process for relevant lawyers to include liaising with billing coordinators as required. Arranges with Accounts Department for petty cash advances and reimbursement requests for out of pocket expenses. Also requests the payment of invoices or cheques to be drawn to appropriate client/matter numbers. Using the Firms online system Chrome River for expenses and invoices. Maintains records in InterAction, inputting daily details of partner and counsel meetings with clients, as well as contacts or referrer firms. Maintains an up-to-date version of secretarial handover notes for each designated lawyer. Undertakes any other ad hoc secretarial or administrative duties as requested. Performs other duties as assigned. For this role Legal PA Secretarial experience is Essential with a Transactional background.
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Legal Secretary - Corporate - up to £60k!!
City of London | £53000 - £60000 per annum + Excellent benefits, WFH 2 days
Legal Secretary - Corporate Finance - £60k!! - US Law firm A US Law firm on the doorstep of Liverpool St station are seeking a Legal Secretary to support brand new lawyers within the firm! You will be supporting a group of Partners/Associates in Corporate Finance law. Salary: Up to £60k Hybrid working: 2 days working from home You will be pleased to hear that the firm offer industry leading benefits such as: Excellent bonus Salary up to £60k 9:30am to 5:30pm Enhanced maternity package, Dental/Health insurance Subsidised gym membership The firm requires candidates who are experienced with all aspects of a '360' Legal Secretary / PA role, gained within a reputable London law firm. Please apply immediately if you meet the requirements
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Legal PA - Real Estate Disputes
City of London | Negotiable
Legal PA to support an incredibly friendly Partner dealing with Real Estate Disputes - Leading Law firm up to £45,000 + 2 days wfh. The PA will support the Partners and/or other senior fee earners and provide proactive, timely and high quality administrative/co-ordination support. The PA will need to be a self-motivated organised individual, who will be able to manage a busy workload and take responsibility for following tasks through to completion. Duties and Responsibilities Acting as a first point of contact on behalf of the Fee Earners, fielding calls, emails, correspondence and meeting requests (both internally and from clients), responding on behalf of the Fee Earner, if appropriate. Full proactive and advanced calendar management for assigned Fee Earners, including scheduling calls/meetings (ensuring all supporting papers/information are available for each meeting), looking ahead and following-up as needed to ensure best use is made of Fee Earners time). Ensuring the fee-earners working on the case are fully prepared for all client meetings by collating required information (and input from others), preparing background information and notes as needed, supporting the follow-through of action points etc. To work with the client lead Partner and BD team to plan and deliver the Client Care programme, including meetings, mailings and events and to co-ordinate and share client related news searches. To develop a strong working knowledge of the Firm's billing systems, including processes, IT systems and specialist support available internally, to support the Fee Earners in being able to prepare and issue timely and accurate bills to clients. Supporting Fee Earners with monitoring and addressing unpaid bills, liaising with Credit Control as required. To co-ordinate the WIP lists and billing on behalf of Partners, including liaison with billing team. Pro-active monitoring of time and bills against the estimate. To support fee-earners in the smooth running of the client/matter lifecycle, following documented procedures, and working closely with internal client on-boarding and compliance specialists to ensure all required information/documentation is obtained, issued and correctly stored on the Firm's systems. This will involve pro-actively chasing Fee Earners and their clients for any missing information as well as full management of client files etc. Organising business breakfasts, dinners or smaller events and assisting Fee Earners with expenses. Researching company/client information and biographies. Full management of travel and expenses for assigned Fee Earners, ensuring business travel is booked via the Firm's in-house provider. This will include both routine and more complex travel arrangements, ensuring that fee-earners are provided with full itineraries, supporting materials and that business expenses are captured, approved and processed for payment in line with policy. Ensuring all documents are maintained and filed in line with the Firm's electronic and hard copy filing protocols. Prepare, amend and proofread documents (e.g. letters, reports, attendance notes, memos, emails, pitches, presentations, articles etc. ensuring these are produced to the required standards and in line with House Style, and that they are retained and filed accurately. Working closely with internal document/presentation experts for more specialist tasks, such as the preparation of longer or more complex documents, pitch/presentation materials etc. Liaising with other internal departments to obtain specialist input as needed, taking ownership of issues and following up where appropriate. Skills/Experience Strong time management skills; will need to juggle a number of tasks at any given time, plan ahead, and have the ability to re-prioritise and adapt to changes in requirements. Previous experience managing calendars for multiple individuals, with the ability to apply judgement and common sense to ensure the best use of people's time is made, and that any potential diary clashes are pro-actively identified and addressed. Excellent attention to detail, with the ability to deliver work to a consistently high standard of precision (even under pressure) in an environment where accuracy is prized. A flexible approach to work: able to respond positively and willingly to changes to requirements, schedules, work required etc. Well-developed interpersonal skills, with the ability to work effectively with a range of people and working styles. A strong team player, willing to take on work for additional Fee Earners and/or help with other tasks as needed in order to meet the needs of the business. Able to communicate effectively, with warmth and professionalism, to clients and colleagues both orally and in writing, including drafting business emails/correspondence. High levels of discretion, with the ability to deal effectively with sensitive or confidential information. Previous experience using bespoke in-house systems (e.g. client contact databases, matter management systems, billing systems etc.) with the willingness and potential.
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Legal PA - Small allocation! - Top US firm - £52k+ (hybrid)
London | £50000 - £55000 per annum + Elite benefits package
Another exciting opportunity has arisen for a Legal Secretary/PA at one of the most successful US Law firms based in the City. Salary - £52,000+ Location - Liverpool Street Hybrid - 4:1 Benefits - Incentivised benefits package, annual performance bonus, free meals, state of the art offices Working in a bustling environment, you will work across the Financial Restructuring department, supporting a mixture of Fee Earners from Partner to Trainee. That said, the benefits of working for a firm of this magnitude are a high degree of involvement for the individual with a full 360-degree role that'll keep all of your skills up to date. Add into the mix a much-heralded department with a fantastic team ethic and you'll thrive. Within this practice group, the Legal Secretary/PA will have a broad range of duties and responsibilities, which include: Diary management, arranging meeting and scheduling conference calls Organising travel and preparing itineraries Creating, proof reading and amending documents Organising, scanning and maintaining emails and documents with the document management system (Lawman) Preparation and coordination of monthly client bills Conducting conflict checks and Companies House searches File opening and due diligence, liaising with clients to schedule a time for them to come in with required ID documents Assisting with transaction completion process, including scanning, photocopying transaction documents, creating completion bibles, attending to post-completion filings Arranging/managing business development events (internally and externally) by: obtaining internal approval of budget requests, sourcing catering/drinks suppliers, creating invites, managing list of invitees and responses, paying suppliers, assisting and overseeing events Creating and managing Excel spreadsheets for various projects Managing emails and client contact lists Assisting with Legal 500 and Chambers submissions Previous experience within a law firm is a must, ideally from a US one but they're not set on this. As for Legal knowledge, a solid background in Finance or Restructuring would be great but they will consider any form of Corporate or Litigation experience too. For more information on this role or any of the other ones available, please don't hesitate to get in touch.
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Corporate Legal PA - Global Law Firm + WFH 2 days PW
City of London | £40000 - £46000 per annum + WFH 2 Days PW
Corporate - Global Law Firm - £46,000 + WFH 2 days PW One of the leading Global Law firms seek a Legal PA to support their award winning and expanding Corporate department. Their distinctive market position is founded on their 'one team' Global approach. They fully acknowledge that their people are the key to their success, which is why they seek to recruit and retain the most talented individuals in all regions of their Global practice. This role in particular has the added bonus of working in their award winning Corporate department which has been rapidly expanding over the years, creating some of the most sought after support positions in the market! City Location Paying up to £46,000 Expanding Corporate department Lots of opportunity to progress Hybrid working policy - 3 days in the office, 2 days working from home Benefits includes wellbeing programmes, discretionary bonus, annual salary review, private medical Insurance, medical advisory service, increased pension plan, gym membership discount, generous leave policies and flexible working to name a few. Duties Include Provide secretarial support to Partners Diary management - managing incoming invites and arranging meetings Email management - managing emails, acting as a gatekeeper Arranging travel - booking both business and personal travel, including itineraries, VISA's and any other requirements needed Attending regular 1:1 meetings for updates Monthly billing - Managing all WIP and invoicing requests, providing fee updates and entering time Assisting with Business Development activities - amending pitches, proposals and assisting the BD team Candidate Requirements Previous experience of working within a Law firm environment and maintaining working relationships with all levels of Fee Earners. Ability to support Partner level Lawyers. Ability to identify potential problems and provide solutions. High level of professionalism, having the ability to maintain a professional demeanour in all situations. Please only apply if you have previous Legal Secretarial experience, gained within a Law firm.
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Legal PA - c£50k+!! 2 days WFH + Free Lunch/Breakfast!
City of London | £47000 - £50000 per annum + , bonus, agile working, breakfast & lunch
Legal PA - Corporate - US Law firm - up to £50k+!! +2 days working from home! We are recruiting for a Legal Secretary / PA's on behalf of one of the best US Law firms in the country! You will individually support your own allocation of Partners and a few Associates. The firm structures themselves so that you have full control of your allocation and a friendly, collegiate group of Legal Secretaries to assist you in busy periods! The reason for the role is due to new headcount in the firm as they continue to grow in London. The firm are consistently touted as the best law firm to work for as a Legal Secretary and this shows no signs of slowing down! The extensive benefits package includes: 25 days holiday Annual performance bonus Starting salary of up to £50,000 Agile working, 3 days in the office and 2 days at home Vouchers Gym membership Free BREAKFAST & LUNCH in the office!! This is a real 360 Legal Secretary / PA role and you will come across some lengthy documentation in the role so the ability to work on such documents is essential. If you have at least 2 years experience as a Legal Secretary / PA within any legal department then please apply immediately!
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Legal PA - 3 days WFH - £41k!
City of London | £38000 - £41000 per annum + 3 days wfh, great benefits
Legal PA - Corporate - 3 days WFH - £41k! Legal Secretary to support 6/7 Fee Earners in the Corporate department of leading law firm in at Liverpool St! Salary up to £41,000 + 3 days working from home! Locatin: Liverpool St As this firm boasts one of the best support networks of any law firm in London, you will be freed up to provide close PA support to your allocation of Fee Earners without the distractions of the more mundane tasks. The role will consist of the organisational aspects of a Legal Secretary / PA role including: Diary management Arranging meetings/travel Month end billing Amending legal documents Task delegation This huge, international law firm located in central London promote agile working, so you will work from home at least 3 days per week, which unlike some law firms will not be changing!!! So, if you have at least 2 years experience of supporting your own allocation of Fee Earners, ideally within a commercial area of law then please apply immediately! For info on any other roles that are on at JM Legal, please contact Adam Cook
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Legal PA - 3 days WFH - £41k!
City of London | £38000 - £41000 per annum + 3 days wfh, great benefits
Legal PA - Corporate - 3 days WFH - £41k! Legal Secretary to support 6/7 Fee Earners in the Corporate department of leading law firm in at Liverpool St! Salary up to £41,000 + 3 days working from home! Location: Liverpool St As this firm boasts one of the best support networks of any law firm in London, you will be freed up to provide close PA support to your allocation of Fee Earners without the distractions of the more mundane tasks. The role will consist of the organisational aspects of a Legal Secretary / PA role including: Diary management Arranging meetings/travel Month end billing Amending legal documents Task delegation This huge, international law firm located in central London promote agile working, so you will work from home at least 3 days per week, which unlike some law firms will not be changing!!! So, if you have at least 2 years experience of supporting your own allocation of Fee Earners, ideally within a commercial area of law then please apply immediately! For info on any other roles that are on at JM Legal, please contact Adam Cook
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Legal PA - Employment Law
City of London | £40000 - £45000 per annum
Legal PA - Employment Law for a specialist Employment Law Firm in the City supporting Partner level. £45,000 + Hybrid working 2 days at home. Legal PA and administrative support to Partners, fee-earners and to deliver pro-active support to the Marketing and Operations Director, displaying a strong focus on exceptional client service. Key Responsibilities * Providing administrative and secretarial support including assisting on specific projects. * Word processing, typing and collating correspondence and other documents, amending and formatting documents quickly and accurately. * Assisting with the onboarding of new clients and matters, including processing KYC and AML checks and preparing engagement letters. * Maintaining diary systems including arranging and booking internal and external meetings including client lunches and dinners. * Arranging travel and hotel requirements for fee-earners. * Handling expense claims for fee-earners. * Scheduling archiving and retrieval of files from storage. * Managing front of house and client and internal meeting rooms including meeting and greeting external clients / visitors. * Assisting with organising internal events (e.g. client lunches and dinners, social events). * Ensuring fee-earner capacity trackers are kept updated. * Arranging couriers, redirecting post. * Assisting with resolving any routine business operations problems as part of the overall support team. * Assisting with IT admin / equipment set up / return for new joiners and leavers and ordering new equipment for existing staff, when required. Skills and Experience * Prior experience in a legal secretarial role / prior secretarial / PA experience in a fast-paced City environment is desirable. * Strong, accurate typing skills (65+ wpm). * High proficiency in all Microsoft Office packages (Word, Excel, PowerPoint, Outlook), together with the use of house styles. * Excellent written and verbal communication skills, including strong proofing skills. * Pro-active with a strong ownership approach to the operational workflow. * Good judgement and ability to work on own initiative.
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Legal Secretary - Corporate c£50,000 !!!
City of London | £50000 - £55000 per annum
Legal Secretary - Corporate (12 Month contract) for a leading US Law firm in the City - Salary c£50,000 Hybrid working + superb benefits JOB RESPONSIBILITIES The Legal Secretary must have the ability to communicate effectively, establish good working relationships and anticipate the needs of the attorneys, demonstrating excellent attention to detail and a high level of confidentiality and professionalism. Must be a resourceful team-player who can work in a progressive, fast-paced environment with competing demands, while remaining flexible, proactive and efficient. * Utilises the Firm's computer systems and software applications. * Follows the Firm's document processing methods and procedures, creates, spell checks, edits and proofreads work product to ensure accuracy and completeness. * Establishes and maintains calendar and deadline reminder systems. * Organises and prioritises telephone calls, mail, documents and projects. * Schedules and organises activities such as meetings, conferences, departmental activities. * Books travel/accommodation arrangements, prepares itineraries and follows up on travel expenses to process for payment. * Maintains e-filing and management of inboxes, and records management systems. * Opens new files, maintains all client and general files. Conducts periodic review for possible storage of older files; prepares files to be closed. * Updates client contacts regularly using Client Relationship Management system (CRM). * Ensures that attorneys weekly timesheets entries are dealt with in a timely manner. * Prepares legal documents and provides administrative support for partners and attorneys to whom assigned. * Exercises discretion and judgement, prioritises effectively and often handles requests from multiple functional areas and external parties. * Observes confidentiality of attorney-client relationship. * Provides additional support during secretarial team members holidays and other absences. * Performs overload document work requests, filing, photocopying, as requested by other attorneys/ departments. * Attends regular technical training and/or mandatory training. QUALIFICATIONS * Ideally 2 years' legal secretarial experience in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision. * Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm. * Ability to organise and prioritise numerous tasks and complete them under time constraints. * Ability to proofread typed material for grammatical, typographical or spelling errors. Although this role is an initial 12 month contract, there is every chance that this could be extended or made permanent !
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Executive Assistant - Finance - Global Law Firm - £48k
City of London | £48000 - £400010 per annum + WFH 2 Days PW
Executive Assistant - Global Law Firm - Finance - Paying up to £48k + WFH 2 days PW One of the first US Law firms to open a London office, who boast over 700 Lawyers across their most sought-after locations across the globe, seek a Legal PA to support one of their Rainmaker Partners in their London office. Being labelled as a Leading Firm, who offer one of the best working environments is something they hold close to the core of their values. The ideal Candidate will be someone who is committed to providing first class PA support to a busy Partner who has been described as being appreciative and encouraging. Liverpool Street location Supporting Rainmaker Partner Paying up to £48,000 Hybrid working - working 2 days from home 9:30am - 5:30pm Flexible benefits package including pension, private medical, season ticket loan, subsidised gym memberships, lifestyle discount scheme, on site café plus more Duties Managing the Partner's diary; ensuring there are no clashes and thinking ahead Manage Partner's and own inbox, ensuring that the Client/matter related emails are dealt with promptly Arranging global travel, including liaising with the travel desk Anticipates the needs of both internal and external Clients, responds to expectations and adds value by ensuring the Client experiences the highest quality of service Assisting with the BD initiative Document processing; creating and amending Legal documents and correspondence, proof reading Liaising with Clients and knowing when to action urgent matters; following up on matters Candidates must have at least 2 years Legal Secretarial/PA experience of working within a Law firm, supporting Partner level.
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Junior Legal PA - Up to £39k
City of London | £35000 - £39000 per annum + Excellent benefits, Agile working
Junior Legal PA - Supporting Senior Associates - Commercial - Up to £39k If you have 18 months Legal Secretarial experience and want to work in a leading Technology law firm and previous law firm of the year winner then look no further! This huge international law firm is seeking a Legal Secretary with at least 18 month Junior Legal Secretary/Legal Secretary experience to support Senior Associates/Associates in their Commercial department. Salary: up to £39,000 with massive scope to progress Agile working: 2 days from home per week Benefits: 25 days holiday, pension, health care + much more! My Client, a previous law firm of the year winner, has a great track record of taking care of their staff, this is proven by their agile working policy and very low turnover of staff! Duties include: Diary management International travel arrangements Amending legal documents Client billing administration New client matter openings/closing Preparation of PowerPoint presentations Arranging client events and meetings If you have at least 18 months experience in any area of law, some of which you have supported your own allocation of Fee earners, then please get in touch immediately.
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PA/Coordinator - Global Law Firm - £54k + WFH 3 days PW
City of London | £50000 - £54000 per annum + WFH 3 Days PW
PA/Coordinator - Global Law Firm - £54k + WFH 3 days PW My Client, a Global Law firm, who boast over 70 offices across the world and have at least 13,000 employees, seek a PA/Team Leader to support their award-winning Employment department. The role is supporting 2 Partners, who require particular support with extensive travel arrangements, diary and email management and Business Development. Additional to this, there is also the added bonus of coordinator duties. Based in Liverpool Street Hybrid working is 2 days in the office and 3 from home PA/Team Leader Paying up to £54,000 Duties Managing Fee Earner's diaries Manage fee earners' and own inbox, ensuring that the Client/mater related emails are dealt with promptly Arranging global travel Suports management with working allocations, probation meetings, performance management Shares information, provides support with new initiatves/projects Anticipates the needs of both internal and external Clients, responds to expectations and adds value by ensuring the Client experiences the highest quality of service Document processing; creating and amending Legal documents and correspondence, proof reading Liaising with Clients and knowing when to action urgent matters; following up on matters Candidates must have at least 2 years experience of working within a Law firm, supporting their own allocation with some Team Coordinator experience.
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Executive Assistant - Private Client - £45k
London | £40000 - £45000 per annum + WFH 2 Days PW
My client is a London-based law firm who are known for their engaged and friendly manner, ensuring that they build long lasting relationships with not only their clients, but staff members alike. They currently have around over 400 staff members and are seeking an Executive Assistant to join their Private Client department. Based in the West End Paying £45,000 Working in their award winning Private Client department Hybrid Working Policy - 3 days working in the office, 2 from home Standard working hours of 9:30am - 5:30pm Benefits include Regular Social events, Gym Membership, Holiday Trading, Medical Insurance (including Dental), high Pension Contribution, Extensive Wellbeing Programme, Long Service Awards, Employee Assistant Programme and Professional Subscriptions to name a few Duties Include Take full ownership of diaries and proactively managing all appointments Manage diary conflicts and take appropriate action on queries or clashes Managing emails on behalf of the Lawyer, forwarding emails to action and respond/highlight urgent/important emails Arrange travel including journey, accommodation, visa requirements and currency Work in Partnership with the Lawyer, building highly effective relationship Arrange regular catch up meetings with the Lawyer to review their diary commitments etc Liaise with the BD team to proactively coordinate BD activities and playing a key role in the organisation of events, seminars and pitches Preparing paperwork, pitches, presentations and reports for meetings Please only apply if you have previous experience of supporting a Partner (in a Legal Secretarial capacity) within a Law firm.
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Legal PA/Team Coordinator - Disputes - lovely UK firm - £45k!
London | £42000 - £45000 per annum
A highly likeable UK Law firm that's admired around the world, is seeking a Legal PA/Team Coordinator in Disputes. Salary - £45,000 Location - City of London Hybrid - 2 days from home This is a fantastic opportunity for an experienced Legal PA to join a friendly and supportive Dispute Resolution department providing first-class professional support at partner level whilst also working closely with the Secretarial Services Manager to provide high level managerial support as Team Coordinator. The successful candidate will be able to prioritise and delegate effectively and will have excellent communication and organisation skills required to undertake this dual role. The PA part will take up a majority of your day with the Team Coordinator aspects requiring approximately 20% of your time. This role represents an excellent opportunity to play to your strengths whilst also growing your skillset and experience in a more senior capacity. For an idea of some the Legal PA/Team Coordinator duties involved, please see the list below: Proactively managing and maintaining fee-earners diaries Making extensive travel arrangements and producing itineraries Managing fee-earners' inboxes when they are out of the office Producing documents as required Preparing account forms and coordination of the end to end billing process Bundling Liaising with clients Using initiative to take responsibility of administration to assist fee earners Managing the day to day operations of the team Providing regular updates on all staff movements and developments Reporting to the Support Services Manager and assisting with projects Coordinating, monitoring and managing absence requests Handling end to end recruitment, coordinating induction/training of new joiners Assisting on the promotion, talent, pay and bonus reviews Organising and facilitating seating plans and moves within the department Holding regular meetings, one to ones and setting up mentoring pairs Conducting quarterly and end of year discussions Conducting under performance reviews and implementing PIPs For further information on this excellent position please contact me.
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Legal PA - Corporate/Finance - Excellent firm - £54k! (hybrid)
London | £50000 - £54000 per annum
Corporate/Finance Legal PA needed for likeable US Law firm! Salary - £54,000 Location - Liverpool Street Hybrid - 3/2 Benefits - Comprehensive benefits package A prominent, award-winning US Law firm that can boast one of the youngest partnerships in London is looking for a Legal Secretary/PA to work within their bustling Corporate/Finance department. Supporting a team of 9 (including Partners), many of which are self-sufficent, the allocation is comfortable and they're ideally looking for a candidate with the confidence to drive things forward and pre-empt their requirements, always staying one step ahead. Strong IT skills are a must for the Finance related documents too - those with experience in the area will be very familiar already! Based in spacious offices in the City within easy walking distance from Liverpool Street, London Bridge and Cannon Street the location should suit just about anyone. Duties include: Diary management, arranging meeting and scheduling conference calls Organising travel and preparing itineraries Creating, proof reading and amending documents Organising, scanning and maintaining emails and documents with the document management system (Lawman) Preparation and coordination of monthly client bills Conducting conflict checks and Companies House searches File opening and due diligence, liaising with clients to schedule a time for them to come in with required ID documents Assisting with transaction completion process, including scanning, photocopying transaction documents, creating completion bibles, attending to post-completion filings Arranging/managing business development events (internally and externally) by: obtaining internal approval of budget requests, sourcing catering/drinks suppliers, creating invites, managing list of invitees and responses, paying suppliers, assisting and overseeing events Organising meeting rooms and assisting with catering at internal events Creating and managing Excel spreadsheets for various projects Managing emails and client contact lists Assisting with Legal 500 and Chambers submissions In terms of background, any Corporate/Finance Law experience will be hugely beneficial. However, if you're already working for a reputable firm but are looking for a new challenge with a great deal of involvement then this could be the opportunity for you! Please contact me for any further information about this excellent opportunity.